Reprographics Mm V2

Reprographics Mm V2

• 1.
  Reprographics How wecopy information
• 2.
  What is Reprographics?Colour photocopier used for short runs In trays for photocopying requests Photocopier used for long runs The Reprographics Assistant makes copies of documents, produces booklets and posters for noticeboards
• 3.
  Photocopier Sorter Papertrays Document loader Function keys to Select for example: Number of copies Collate and sort Staple Back-to-back copies
• 4.
  Most organisations willhave one or more photocopiers: Large photocopier is for large quantities of copying Small photocopier is for small quantities of copying
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  Photocopier Functions Itcan take an exact copy of a document It can make copies larger or smaller (enlarge or reduce) It can be used to darken copies or lighten copies
• 6.
  Photocopier Functions Some copiers can give colour copies You can copy more than one page at a time You can get the photocopier to collate (put in the correct page order) and staple a set of documents.
• 7.
  WHAT CAN BECOPIED? Printed text Charts Graphics WHAT CAN INFORMATION BE COPIED ON TO? Thin Card Overhead Transparencies White Paper Coloured Paper
• 8.
  Short Runs vsLong Runs Making lots of copies is time consuming Staff can make a couple of copies For long runs (or several copies) a reprographics assistant would perform the copying
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  Laminator Coats paperor thin card in transparent plastic Card is protected and durable Useful if handled a lot Uses: ID cards, instruction sheets, notices
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  BINDERS Binds orfastens lots of documents together. Spiral Binder Holes are punched down the left edge and a plastic spiral spine is fitted into the holes (your homework diary is like this) Flat Comb Binder Plastic strips are placed down the left edge of the papers and the binder heats the plastic strips to seal the document pages together GOOD FOR: Reports Instruction booklets
• 11.
  Reprographics Training
• 12.
  What type oftraining is required? Reprographics staff will need to be trained. Training may include: how to use the different types of equipment how to carry out routine tasks, eg changing toner cartridges or adding paper health and safety issues related to the use of equipment.
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  Training Considerations HRDept. arrange training and will consider: The current skill levels of staff level of training required, eg basic or advanced time available for training, eg during working hours or evenings/weekends - “on-the-job” or “off-the-job”   equipment available for training cost of training availability of specialist trainers.
• 14.
  In-House Copying Inorder for reprographics to be undertaken “in-house” the following points should be considered: the purchase of equipment is costly the day-to-day running costs of the equipment can be costly, eg replacement of toner, paper staff may need to be trained to use the equipment and carry out routine maintenance.
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  External Agencies Specialistsin their field Dedicated to the particular task Have professional, state-of-the-art equipment and resources
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  Advantages and Disadvantagesof ‘In-House’ Copying Tasks completed quickly Work can be prioritised No additional costs incurred Initial cost likely to be high Staff need to be trained in equipment Equipment must be capable of tasks required Equipment must be serviced regularly
• 17.
  Advantages and Disadvantagesof External Agencies Firms offer expertise Able to produce glossy brochures etc. more easily Specialist staff employed Cost effective for high volume Specialist equipment used May be difficult to specify exactly what is required May be costly for small volumes of work May be time delay between proof and final copies