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Uploaded byTracy Van der Schyff
#DWCAU 2019 The Evolution of Finding Stuff
The document discusses the evolution of search and organization within Microsoft tools, focusing on the effectiveness of metadata versus folders. It presents the pros and cons of each method, highlighting how metadata improves filtering and searchability, while folders offer simpler organization for end-users. The document also notes the growing importance of intelligent technology in managing and retrieving vast amounts of unstructured data.
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#DWCAU 2019 The Evolution of Finding Stuff
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- 2. Thank you toour sponsors
- 3. Psychology behind findand search AI & Machine Learning Delve & Office Graph Microsoft Search Office ProPlus
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- 6. See Navigate DiscoverSearch #DWCAU| @tracyvds
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- 12. Metadata Pros & Cons (Joanne Klein) MetadataCons • Viewing an entire library thru File Explorer (OneDrive Sync Client) can be confusing since there are no folders to organize, only metadata. (You can’t see metadata in File Explorer) • Takes time for end-users to fill in; perceived to be slower than creating a folder • Maintenance of metadata configuration requires training • Cannot set permissions based on a metadata value • Requires setup prior to documents being added (unless you allow fill-in values) Metadata Pros • Allows for easy filtering/grouping/sorting by metadata on-the-fly * • Microsoft Flow logic can leverage metadata * • You can set a retention label based on a metadata value * • Can update in Office clients in SharePoint property pane * • Reducing/eliminating nested folder structures results in a shorter URL length • Changing metadata does not change the URL (changing folder does) • Better for new people (they don’t have to know folder structure) • Flexible to change a value after-the-fact • Higher data integrity with metadata value names (more controlled than folder names) • Metadata is indexed and therefore searchable
- 13. Folder Pros & Cons FolderPros • Folders are returned in search results * • Retention label can be defaulted at a folder level * • Can set permissions at the folder level • Can share at the folder level • Can sync at the folder level (OneDrive Sync Client) • Can see folders in a synced library using File Explorer • Easy for end-users to understand • End-users can self-serve folder creation Folder Cons • You can’t filter on folder name • Too many nested folders cause long URLs • End-users generally create too many folders and complex structures • End-users not familiar with the folder structure may not find it intuitive • Limits you to 1 way of organizing content • You need to click into the folder to view files inside of it • To move documents from 1 folder to another will change the URL (breaking links) • You can’t set a different default view inside a folder from outside a folder in the modern library experience *
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- 16. Bots, AI & MachineLearning
- 17. I am nothere to replace you
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- 23. • Word • Researcher •Smart Lookup • Insert Online Pictures • Excel • 3 Maps & World maps • Ideas • PowerPoint • Design Ideas • Images • Word Bullets • Morph • Zoom
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- 25. Decreasing attention span Accelerating content scale Theworld is investing in intelligent tech 59%Managers missing information daily 20%Time spent looking for the right information 1 zettabyte = 1B terabytes 44 zettabytes of data (2020) >76% unstructured data (2020) 104 quadrillion average Office docs (2020) $5B Machine Learning (2016) $3B Computer Vision (2016) $1B Natural Language (2016) VC investment in AI companies in 2016 169 billion standard content DBs (2020)
- 26. Bing.com [PUBLIC PREVIEW] Tapyour organization’s knowledge on the go
- 27. Office.com [TARGETED RELEASE] Findand get back to your work faster
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- 29. • Data Investigation •Customize search results for your organization • Outlook for Windows: Spelling corrections in Search • Microsoft Search • Microsoft Stream intelligence capabilities become available to additional Office 365 plans • SharePoint pages: custom thumbnails and descriptions
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