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Microsoft SharePoint Syntex
The document outlines Microsoft SharePoint Syntex, highlighting its capabilities in modernizing content services within Microsoft 365, enhancing content understanding, processing, and governance. It details the economic impact of its features, including improved classification, discovery, and reduced legacy tool costs. Additionally, it describes various functionalities such as AI-driven content handling, metadata management, and compliance integration to streamline business processes and enhance knowledge discovery.
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Introduction of David Rosenthal at Microsoft Ignite Global Conference discussing SharePoint Syntex.
Outline of the presentation agenda, setting the expectations for the following content.
Discusses the benefits of content services including savings through improved governance, $1.2M-$127M impact reported.
Outlines customer challenges with Microsoft 365 and how Microsoft 365 can solve content understanding and governance issues.
Presents Gartner's recognition of Content Services Platforms and reaffirms the importance of content services.
Introduction of SharePoint Syntex, emphasizing content understanding, processing, and compliance capabilities.
Explains the evolution from conventional machine learning to machine teaching for AI in content processes.
Discusses AI services integration in SharePoint Syntex for improved content classification across various file formats.
Features of document libraries in Microsoft 365 including storage, management, and accessibility on devices.
Improves metadata foundation across Microsoft 365 with consistent tagging, contextual suggestions, and term management.
Overview of Microsoft Graph content connectors to extend Microsoft 365 capabilities connecting enterprise data.
Details on how SharePoint Syntex integrates with compliance for security management and data protection.
Improved precision and consistency in managing metadata and compliance through seamless tagging and integration.
Overview of Knowledge and Content Services utilizing SharePoint Syntex and Microsoft Viva Topics.
Explores processing, discovery, and governance aspects in knowledge services using Microsoft 365.
List of resources including licenses, add-ons, and links to trials and information on SharePoint Syntex.
Outline of the roadmap for upcoming features and enhancements planned for SharePoint Syntex throughout 2021.
List of resources including licenses, add-ons, and links to trials and information on SharePoint Syntex.
Contact details for David Rosenthal and Razor Technology for further queries and discussions.
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Microsoft SharePoint Syntex
- 1. SharePoint Syntex David J.Rosenthal Vice President & General Manager, Digital Business March 2, 2021 Microsoft Ignite Global Conference
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- 4. Workplace insights Expertise & answers Content services Knowledge discovery Connect peoplewith knowledge, experts and insights
- 5. Savings through improved governance andcontrol Content classification and curation: $1.2 million to $3.3 million Improved discovery: $42 million to $127 million Reduced legacy tools & professional services: $864,482 to $1.2 million Source: Forrester (July 2020) New Technology: The Projected Total Economic Impact™ of Project Cortex
- 6. What our customersare telling us Modernize content services with Microsoft 365 Labor intensive, error prone data entry & interpretation Compliance, records & retention management Disconnected silos across LOBs & legacy systems Managing and applying metadata & taxonomies Microsoft 365 solves these challenges Content understanding Content processing Content governance
- 7. Gartner Content ServicesPlatforms MQ 2020 https://aka.ms/gartner-csp20
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- 11. Microsoft SharePoint Syntex Introducing: Content servicesthat work the way you do
- 12. SharePoint Syntex Content understanding Createno-code AI models that capture expertise to classify and extract information to automatically apply metadata for knowledge discovery and reuse Content processing Automate capture, ingestion and categorization of content and streamline content-centric processes using Power Automate Content compliance Connect and manage content to improve security and governance with integration to Microsoft Information Protection & Governance Content services that work the way you do
- 13. Evolution of contentAI Conventional machine learning • “Black box” AI • Large training sets • Human expertise reviews results later Large content set AI identifies patterns AI applies tags Experts QA the AI model
- 14. Evolution of contentAI Machine teaching • Human-centric AI • Small sample sizes • Experts review results early Experts tag a small sample set AI encodes human expertise as tagging rules New content is tagged
- 15. Better together: People+ AI New AI services and capabilities to make it easier to build content understanding and classification apps directly into the content management flow using SharePoint Syntex Any content, aided by use of managed terms and content types Manual Process digital content - photos, scans, receipts, business cards, videos with OCR & text Object detection Capture content types and metadata from purchase orders, applications, other structured documents Form processing Capture content types and metadata from contracts, resumes, other unstructured documents Document understanding Interactive Pre-built, automated Custom, assisted Custom, compliant
- 16. Model type basedon file format and use case Document understanding • Created in content center • Model created in native interface • Used for unstructured file formats • Trainable classifier w/ optional extractors • Can be applied to multiple libraries Train on 5-10 PDF, Office, mail files, including negative examples Form processing • Created from document library • Model created in AI Builder • Used for semi-structured file formats • Settable classifier • Restricted to a single library Train on PDF, JPG, PNG format, totaling 50MB/500pp
- 17. Document libraries Contentstorage and management in Microsoft 365 Modern, thumbnail-centric view with viewers for 300+ file types delivered through Microsoft Teams and SharePoint Sync files to any device with OneDrive Move files among libraries with metadata, versions and policy Bulk editing, check-in/check-out and approvals, signals, modern document set Uses responsive design and accessibility standards to look great on any device
- 18. Knowledge & ContentServices: strengthening metadata foundation Strengthening the metadata foundation Coherent/consistent across Microsoft 365 Search enrichment find content based on terms Consistent tagging experience with contextual term suggestions and auto tagging Improved enterprise content type publishing, discovery, and enforcement with unified taxonomy services
- 19. New metadata capabilitieswith SharePoint Syntex Match extracted content to managed terms for consistent metadata application Taxonomy extractors Define richer import files with a new format based on SKOS, with support for properties and multiple term sets New import format Understand the composition of your term store to better manage Term store reports Ensure that your critical content types are automatically added to new lists in hubs (and their associated sites) Content type push
- 20. Microsoft Graph contentconnectors Extend Microsoft 365 experiences Build your experience Microsoft Graph Your enterprise data sources 130+ connectors available through partners https://aka.ms/GraphConnectors
- 21. SharePoint Syntex -Compliance integration Leverage MIP label policies for sensitivity and retention Retention label defines record policy based on document age or external event Sensitivity label sets DLP, encryption, sharing, conditional access policies Labels can be applied interactively by users Labels can be applied automatically by SharePoint Syntex AI models Analytics and file plans provide scaled management of label usage and policies ContentType:Contract
- 22. Microsoft 365 contentcompliance Integrate security and compliance with SharePoint Syntex Built in encryption and key management Assure proper oversight and control of content at rest, in transit and as-shared Information Governance Intelligent and built-in retention and records management Information Protection Built-in labeling and protection experience in Office apps, Office 365 services, other Microsoft services like Power BI, Edge, and Windows Advanced eDiscovery Quickly find and respond with only the relevant information Advanced Audit Power fast and effective forensic and compliance investigations with user and admin activity data retained up to 10 years
- 23. Results: Improved precisionand consistency Manage metadata, taxonomy and content types Process Discover Govern Seamless tagging with contextual suggestions Integration with content understanding and compliance MIP sensitivity and retention labels
- 26. Knowledge and ContentServices
- 27. Knowledge & ContentServices overview Microsoft Viva Topics SharePoint Syntex Topic card Microsoft 365 Apps Topic page Topic page Topic page Topic center home page Topic center Content centers content processing Metadata and content compliance Microsoft Graph and AI Microsoft Graph content connectors
- 28. Knowledge & ContentServices overview Microsoft Viva Topics SharePoint Syntex Curation Where users explore topics and experts manage topics Discovery Where users connect to knowledge (content and experts) about topics Processing Where process owners build models, ingest content and organize process- related content, and users access content as part of business process Topic card Microsoft 365 Apps Topic page Topic page Topic page Topic center home page Topic center Content centers content processing Metadata and content compliance Microsoft Graph and AI Microsoft Graph content connectors Identification Automatically discover relationships across content & conversations Tagging Extract information from and about content Governance Manage security and compliance of content Topic | Skill | … Extension Ingest knowledge from external services and data repositories
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- 30. SharePoint Syntex licensing Add-onto M365 E3/E5 Plans, priced per user Packaging Includes 1MM AI Builder monthly credits for form processing, 300 users minimum Forms processing 500 items indexed by content connectors per E5 user, pooled Content connectors
- 31. Knowledge and ContentServices Roadmap Q1 2021 Q2 2021 Q3 2021 Q4 2021 Viva Topics • GA • Topics in Microsoft Search in Bing • Topics in Teams channels - preview • Topics in Yammer - Preview • Resolve topic name similarities • Topic management metadata • Support for extended topic types • Extended language support French, German Spanish • Graph connected content mining • GCC SharePoint Syntex • Extractors position awareness • Dynamic explanation templates • Search within training files • Retention label support for Form Processing • Add MMS columns to modern view • GCC availability • Extended language support French, German, Italian, Spanish
- 32. SharePoint Syntex resources SharePointSyntex info, trials & purchases: aka.ms/SharePointSyntex Blog announcement: aka.ms/SharePointSyntex/Announce Video: aka.ms/SharePointSyntex/Video Demo: aka.ms/SharePointSyntex/Demo
- 33. © 2021 RazorTechnology, LLC www.razor-tech.com David Rosenthal VP & General Manager Digital Business @DavidJRosenthal Slideshare www.razor-tech.com 5 Tower Bridge 300 Barr Harbor Dr., Suite 705 West Conshohocken, PA 19428 www.razor-tech.com David.Rosenthal@razor-tech.com Office: 866.RZR.DATA LETS KEEP IN TOUCH