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Mapping Your Ecosystem: Uniting Content and Data across Systems
As your organization’s learning ecosystem expands and evolves, it can quickly become unmanageable with the strongest thorns in your side being compatibility, content accuracy and data visibility. We’ll help you understand how to bring together learning content and reporting data from all your platforms into a healthy, scalable ecosystem.
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Mapping Your Ecosystem: Uniting Content and Data across Systems
- 1. Chris Tompkins, RusticiSoftware Mapping Your Ecosystem: Uniting Content and Data Across Systems Day 1 / Wednesday, October 8, 2025 1:00 PM – 2:00 PM ET / 10:00 AM – 11:00 AM PT
- 2. What we willbe talking about ● What is a learning ecosystem and why use one? ● Identify technical considerations in managing multiple systems – Review common learning tools and platforms – Compatibility and Portability ● Strategies to connect content and data – Identifying internal stakeholders – Navigating Procurement
- 3. About Rustici Software eLearningtechnology experts since 2002 We help connect content and platforms across the eLearning ecosystem, leveraging our expertise in SCORM, xAPI, cmi5, LTI, and AICC.
- 4. Why do youhave an ecosystem? ● There isn’t one platform that met all your needs ● Desire to invest in off-the-shelf products (Buy vs Build) ○ Alignment to commercial roadmaps and innovation ○ Lack of vendor lock - standards based ● Advanced reporting and measurement features ● Flexibility for future ○ Ability to swap out and plug in new technology
- 5. The old ecosystem SystemReport Content
- 6. Common tools andsystems Systems LMS LCMS LXP HRIS Intranet CRM Badging and credentialing Data xAPI APIs LRS BI tools Databases CSV Skills Business metrics Content eLearning courses (CBT) Videos PDFs and documents PowerPoint VR/AR experiences Games Simulation Live training
- 7. The real ecosystem “Onaverage, organizations use 25 different learning technologies.*” *Source: Emerald Works, “Back to the Future,” Feb. 2020 LMSs LCMSs Mobile Apps LXPs / LEPs TMSs / HCMs CRM Authoring Tools Off-the- shelf Content Libraries AR/ VR Custom / Bespoke Content Data Analytics / Business Intelligence Platforms LRSs Databases LAPs Excel Power Point Decks Games Badging and Credentialing
- 8. What the realityis really like “You cry…you lose sleep at night. After a few years you think you know most of them...” - Global Head of Learning Systems
- 9. Bringing order tothe chaos
- 10. Centralizing the contentand inputs Common tools and content sources: ● Authoring tool outputs ● Learning Content Management Systems (LCMS) ● Off-the-shelf content ● Videos ● Simulations/Virtual reality Benefits: ● Version control and content accuracy ● Streamlined content administration ● Content analytics ● Cross system compatibility
- 11. How analytics improvecontent UTILIZATION Which courses are getting used? Most accessed titles and topics Catalog management EVALUATION How is your course performing? Completion and passing stats Content feedback ADVANCED EVALUATION Is the content working as designed? Question/answer level detail Page/element interaction INSIGHTS Where do we prioritize? Development investments Gap analysis
- 12. Corralling the dataand outputs Common reporting tools: ● Learning Record Store (LRS) ● Learning Analytics Platform (LAP) ● Business Intelligence (BI) tools Benefits: ● One system of record for learning data ● Data portability between tools and platforms ● Report outcomes and metrics alongside training and learning data ● Enable more advanced analytics
- 13. Understanding learning analytics Learning Experience Learner Learning Program Gaininsight to overall learning programs, compliance programs, pathways, and aligning L&D initiatives to business objectives. Understand a learner or group of learners. Ensure organizational readiness and compliance. Understand more about a specific learning activity. Maximize effectiveness and spot problems. Learning Platform Measure adoption, usage, learner sentiment and overall effectiveness of components of your ecosystem.
- 14. Applying analytics inan ecosystem MEASUREMENT What happened? What are people doing? How are people interacting with your learning content? How are they performing? EVALUATION Why it happened? Is that good or bad? How are people, resources, and programs performing against benchmarks? Are they better or worse than they were before? ADVANCED EVALUATION Why it happened? (just a little deeper) Why? What are the reasons for good and bad performance? What’s different about your most successful people, resources, and programs? PREDICTIVE & PRESCRIPTIVE What would happen if I do X? Based on your data, can you predict what a successful person, resource, or program will look like? What do you need to do differently?
- 15. Identifying your stakeholders Data ●Instructional Designers ● L&D department ● LMS administrators ● IT ● Systems administrators ● GRC …Everyone Content ● Instructional designers ● L&D department ● LMS administrators ● Content developers ● Program managers ● Product management
- 16. Taking inventory What toask your stakeholders ● Who will be impacted by this effort? – Learners, Administrators, Content Authors, Decision Makers, Executives ● Who owns each functional hub? ● Are there existing relevant systems or data to consider? – HR, Performance Data, Sales Data, Employee Reviews, etc. ● Which systems, tools and data are involved and who are those owners?
- 17. Navigating procurement What toask your vendors ● What are the tools and platforms capable of? ● Do the tools meet the needs of all stakeholders? ● Can the data be exported or shared in a non-proprietary way? ● What systems have native integrations with our tools? ● What technologies are available to integrate these tools and systems? ● Does the vendor offer multiple tools intended to be integrated? ● Avoid silos!
- 18. Future proof yourlearning ecosystem “When a new technology emerges, the right question is how it can empower you to do what you’ve never been able to do before or substantially better. 'A question like that is a good way to break through the shiny object syndrome. If you can't answer that question clearly, why would you spend the money?'" — David Kelly, The Learning Guild
- 19. Key takeaways Things toremember as you get started ● You will have multiple tools in your organization; think long term. ● Collaborate with stakeholders. ● Adapt to & integrate other Enterprise tools that exist outside of the L&D department. ● Identify low hanging fruit first; everyone loves an easy win.
- 20. Real world usecases One tool with many jobs Centralization Extended Enterprise Multinational Associations LMS Helper EPIC content
- 21. Have questions? Askme anything! Email info@rusticisoftware.com Learn more rusticisoftware.com | scorm.com | xapi.com Visit https://info.rusticisoftware.com/analyticsconference for our eBook, digital worksheet, a copy of the slides or would like to talk 1:1 about your learning ecosystem. Chris Tompkins