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Making time for your project
The document provides tips for managing personal projects while working full time. It recommends starting small by shipping something simple that solves a clear problem, and establishing regular dedicated time slots and schedules to treat the project seriously. It also stresses the importance of setting realistic goals and timelines through estimation techniques and tracking progress.
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Making time for your project
- 1. Release Notes Making timefor your project leaving time for you
- 2.
- 4. My job 4 Operations 4Filling in baffling forms from the government 4 Marketing 4 Website copy 4 Front-end development for our sites 4 Working with accountants and bookkeepers 4 more forms from the government
- 5. I also … 4research and teach emerging CSS 4 speak at 30 or so conferences a year 4 write books, regular columns, magazine articles 4 make the dinner, be a mother, try to stop the house turning into something from an episode of Hoarders 4 train for and run half & full marathons
- 6. I know somethingabout time management
- 7. “Goals are dreamswith deadlines” 1 Diana Scharf Hunt
- 8. “One worthwhile task carriedto a successful conclusion is worth half-a- hundred half-finished tasks.” 1 Malcolm S. Forbes
- 9. Start with somethingsmall It will show you how to ship.
- 10.
- 11. “Don’t say youdon’t have enough time. You have exactly the same number of hours per day that were given to Helen Keller, Pasteur, Michelangelo, Mother Teresa, Leonardo da Vinci, Thomas Jefferson and Albert Einstein” 1 Life’s Little Instruction Book, compiled by H. Jackson Brown, Jr.
- 12. “In truth, peoplecan generally make time for what they choose to do; it is not really the time but the will that is lacking.” 1 Sir John Lubbock
- 13. Make your projecta first class citizen Don't treat it like a hobby.
- 14. Try to schedulea regular slot Plan in advance the things you will be doing when you next get to work on the project.
- 15. Use your downtime wisely What can you do while ... 4 waiting for a train 4 on an airplane 4 commuting to a day job 4 waiting for children to finish sport or dance practice
- 16. “It has beenmy observation that most people get ahead during the time that others waste.” 1 Henry Ford
- 17. Always be readyto jump into your project
- 18. If you arean employee Be very careful not to mix work and your own product. Even work done in your own time and at home can sometimes be claimed to belong to your employer. Check your contract.
- 19. Organise tasks bywhere they can be completed or the state of mind you need for them 4 at my desk 4 offline 4 to listen to (podcasts etc.) 4 needs focus 4 tired/distracted
- 20. Always be readyto work offline Store the things you need along with the to do item
- 23. Optimise for your situation Productivitytips are often situation- specific.
- 24. Optimise your environment Howquickly can you switch into your project?
- 25. Say No To thingsthat won't help you meet your goal.
- 26. Beware the entreporn Youcan do a lot of reading that feels like it is work, but is really just indulging success fantasies. Look for reading and listening material that is ... 4 actionable 4 relevant to your stage of business 4 relevant to the type of market you are in
- 27. Follow people whoare good filter of information Find people who are a step ahead of you in a relevant type of business on Twitter, or who curate email newsletters of information. Use them as a filter for material.
- 28. Saying no tofamily and friends
- 29. Sharing your goal Helpthose you care for feel part of your progress
- 30. A realistic schedule Helpsyour family see there is an end in sight They might even help keep you accountable!
- 31.
- 32. You need ato do list 4 gives you somewhere to put things you need to remember 4 helps you see progress 4 keeps you honest in regards to getting the most important things done 4 means you can pick up quickly in downtime.
- 33. “In a nutshell,the idea is to start with the end-goal in mind, then divide it into smaller and smaller increments. Plan all of the actions in detail beforehand, then get to work.” 1 Brian Casel,The CascadingTo Do List
- 34. What is neededto ship your product? Decide on a launch date then outline everything you can think of: 4 research 4 development 4 documentation 4 pre-launch marketing
- 35. Break it downinto monthly sections If your launch date is 6 months away create six lists
- 36. As you work,create two week sprints 4 What do I need to do this week, and what is coming up next week. 4 Don't forget to plan in time for other stuff
- 37. Each day youare working on the project 4 create a 24 hour to do list 4 this should contain the actionable things to do today 4 each will move you towards completing this sprint
- 38. I don't knowhow long anything will take! You need to accept a level of inaccuracy in your schedule. That doesn't mean it is pointless.
- 39. Why are timeestimates important? Even if you mostly work alone schedules and time estimates are valuable, they mean you can ... 4 pre-announce a product or feature 4 work more effectively with others 4 understand what things are coming up that need preparation in advance
- 40. Work more effectivelywith other people. Hire freelancers in good time, help others on your team plan their workload
- 41. Booking launch advertising Takeadvantage of an industry event or conference
- 42. Help your familystay on board Let them see that the end is nigh!
- 43. Keep motivated asyou progress towards an end date Picking away at something with no end date is a rapid route to never launch
- 44. Most people areterrible at estimating time 4 we tend to be over-optimistic 4 we want to please the person asking 4 we want to encourage ourselves that it “won’t take long” 4 we forget to factor in everything else in our lives
- 45. You can improveyour time estimation skills Even when faced with things you have not done before
- 46. Find out howlong things really take 4 estimate how long a task will take 4 track how long it really takes 4 compare reality against your estimate
- 48. Using the PomodoroTechnique to find out how bad you really are at estimating 1. Decide what you need to do today 2. Assign a number of “pomodoros” to each task
- 49. Do the work 1.Log how many pomodoros it really takes to do the work 2. Log any time spent not on the defined tasks 3. Do this for a week 4. See the patterns that emerge.
- 50. This technique givesyou an understanding of where you estimate poorly
- 51. Don’t allow thefact that unexpected things happen make you feel that there is no point estimating time.
- 52. When the scopeis overwhelming
- 53. You have toomuch to do You can: 4 extend the completion date 4 remove features, tighten the scope of the product
- 54. “The longer ittakes to develop, the less likely it is to launch.” 1 Jason Fried, Basecamp
- 55. Ship something small Testthe water. Is this a problem people will pay to have solved?
- 56. What can bepushed to post-launch?
- 57. Identify the oneproblem your product solves Solve that problem in the simplest possible way
- 58. The problem wesolved 4 A web designer build a ‘static’ (html and css) site for a client 4 At the last minute the client wanted to be able to edit the site themselves 4 Perch v1 was a simple, drop-in editor for those situations
- 59. We left out 4image resizing 4 new page creation 4 a developer API 4 … and much more
- 60. The missing elementswill seem like a big deal to you. If you solve the problem you state to solve, that is enough to start with.
- 62. A presentation toolwhere I can’t design my own theme?
- 63. Launch and Beyond Howto manage a growing product
- 64. “Now this isnot the end. It is not even the beginning of the end. But it is, perhaps, the end of the beginning.” 1 Winston Churchill
- 65. Our timeline forPerch 4 We launched Perch at the end of May 2009 4 At launch we were still 100% booked out on client projects 4 Income from Perch was initially reinvested into Perch 4 January 2013 we made the decision to stop taking on new client work
- 66. A product shouldbe given more time as it represents a higher % of your income.
- 67. Never promise aspecific timeframe to customers
- 68. If your productis a side project there are many reasons you might need to delay a feature
- 69. We don’t publishour roadmap 4 It allows us to be flexible and react to customer needs and changing trends in web design. 4 It means that customers are not relying on the launch of feature X in order to complete a project. 4 It means that we can hold back a feature until we are absolutely sure it won’t cause anyone a problem.
- 70. Collect Use Casesnot Feature Requests
- 71. Find general solutionsthat will benefit many customers rather than adding very specific features
- 72. Understanding the problem meanswe can help the customer now and optimize the solution later.
- 73. Delight customers by solvingtheir problems and letting them know when you have done so
- 74.
- 75. Protect the CoreUse Case
- 76. Products benefit from clarityof purpose and ownership Don’t be afraid to say no
- 77. Don’t be ledby a noisy minority How many people need that feature?
- 78. The happy majorityare often silent Make sure you don’t bias development towards one or two noisy people!
- 79. Remember to enjoythe journey
- 80. “The worst daysof those who enjoy what they do are better than the best days of those who don’t.” 1 Jim Rohn
- 81. Thank you! Slides &Links: https://rachelandrew.co.uk/presentations/productivity I’m @rachelandrew Photo credits (CreativeCommons): - https://www.flickr.com/photos/thewestend/5045898169/ - https://www.flickr.com/photos/spapax/4864045598/ - https://www.flickr.com/photos/zamboniandrea/170324255/ - https://www.flickr.com/photos/matt_gibson/3281131319/ - https://www.flickr.com/photos/vylen/10774724274/ - https://www.flickr.com/photos/24557420@N05/7159618610/