Excel_Basics_HandsOn_Training.pptx on tools

This Excel training session is designed for beginners who want to gain practical and hands-on experience using Microsoft Excel. Whether you’re completely new to Excel or looking to strengthen your foundational skills, this session will guide you through the basics in a clear and simple way. The focus is not on theory but on doing—so by the end of the training, you will feel more confident navigating Excel and using it for daily tasks. We begin the session with a brief overview of what Excel is and how it works. Excel is a powerful spreadsheet tool used for organizing, analyzing, and visualizing data. It is commonly used in offices, schools, businesses, and homes for a wide range of tasks, from budgeting and reporting to scheduling and record-keeping. Participants will first learn the structure of an Excel workbook, including how to navigate through the interface. You will be introduced to key components like the Ribbon (where tools are located), the Workbook (the entire file), Worksheets (individual pages within the file), Rows and Columns, and Cells (the boxes where you input your data). You'll also learn quick tricks for moving around, such as using the Tab and Enter keys effectively. Next, we’ll dive into data entry—how to enter text, numbers, and dates into cells. You will practice how to select cells, use AutoFill to speed up your work, and understand the difference between data types. From there, we’ll explore basic formatting tools, such as changing font styles, applying bold or italics, adding borders, adjusting column widths, and using number formats (like currency, percentage, or date). After mastering data entry and formatting, we’ll introduce you to formulas and functions—the true power of Excel. You will learn how to write simple formulas using the = sign and work with common functions such as SUM, AVERAGE, MIN, and MAX. These functions help you quickly perform calculations and summarize data. You will also be introduced to the concept of cell references, including relative and absolute references, which are important when copying formulas across multiple cells. We will also look at how to sort and filter data to make sense of larger datasets. You will learn how to organize your data alphabetically or numerically, and how to use filters to display only the data you need. Lastly, the session will cover creating simple charts. Visual representation of data helps to tell a story and make your reports more appealing. We will walk through how to select your data and create basic charts like column, pie, and line charts using Excel’s Insert tab. This training wraps up with a quick review and Q&A, giving participants the chance to ask questions and clarify concepts. You’ll leave with a practical understanding of Excel’s capabilities, along with the confidence to apply what you’ve learned in real-world situations. Whether you are a student, business owner, administrator, or job seeker, this training gives you the tools to get started