Uploaded byBenjamin Niaulin
Don't Suck at SharePoint - Avoid the common mistakes
The document discusses best practices and considerations for using SharePoint as a platform for intranets, extranet, and other collaborative sites. It emphasizes the importance of planning, proper configuration, training, and governance to effectively harness SharePoint's capabilities. Additionally, it provides tips on optimizing performance, managing libraries, and reusing site columns for better organization.
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Don't Suck at SharePoint - Avoid the common mistakes
- 2. TEMPORARY SLIDE VIDEO RECORDING: http://bit.ly/SeyVK8 ! Weare building a complete blog with all links and resources, the recording as well as the question period at the end in a Q&A format. You will be able to find this soon on our blog http://en.share-gate.com/blog
- 3. @bniaulin share-gate.com/blog by Benjamin Niaulin, a SharePoint GEEK
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- 7. It’s a PLATFORM where youbuild your own show
- 8. What can Ido with it?
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- 19. am I doingthis today? WHY
- 20. I saw anIntranet built under the Central Administration
- 21. ! Central Administration http://sharepoint:59999 ! ! Intranet ! HR ! SALES ! SITE! SITE http://sharepoint:59999/ sites/intranet http://sharepoint:59999/ sites/hr http://sharepoint:59999/ sites/sales
- 22. A new SharePointfarm installation per department/team
- 23. 200 Libraries Going through to updatea column with a new choice
- 24. Taking File Shares, dumpingthem into SharePoint and continue to use Folders to organize content
- 25. INSTALLED AS STANDALONE WITH SQL EXPRESSAND 4GB LIMIT
- 26. -Sean Wallbridge « Google thewords ‘View All Site Content’ see what happens »
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- 28. There is stillhope
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- 30. Do you havea REASON to be using SharePoint? or do you want to use it because you have free licenses?
- 31. « Tell me what SharePoint can do, and I'll tell you what I want. »
- 32. Instead of thinking features, thinkof what the business needs are
- 33. KNOW WHERE YOU’RE GOING? Don’tput SharePoint in just for a specific project without a vision. Remember, it’s a platform.
- 34. DON’T UNDERESTIMATE SHAREPOINT « We’ll just putit temporarily for us in IT and start it properly later on » does not work
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- 36. X Don’t use Click-Install Buildyour own PowerShell or use « AutoSPInstaller »
- 37. There is moreto CONFIGURING SharePoint than creating Web Applications & Site Collections
- 38. CONFIGURE and OPTIMIZESQL CPU | RAM | DISKS NTFS Allocation (4K vs 64K) Initial Size of DB Auto Growth Instant File Initialization Maintenance Plan (Logs) SQL Installation/Configuration WhitePaper
- 39. SHAREPOINT SEARCH WAS « CONFIGURED » ContinuousCrawl Content Sources Search Schema Result Types Display Templates Query Rules
- 40. TIMER JOBS Too oftenthey are left untouched Without them and the schedule they run on, not much would get done in SharePoint
- 41. REALLY… YOU SHOULDKNOW THIS PART OF THE CENTRAL ADMINISTRATION
- 42. ALWAYS TEST YOUR BACKUPS! AD| SERVER | DNS | CUSTOM CODE | SQL | SHAREPOINT | IIS | WORKFLOW | Lots of pieces make up SharePoint
- 43. CAREFUL when empoweringPower Users with SharePoint Designer In fact…if you could go without SPDesigner it’s probably best.
- 44. AND TRY NOTTO CUSTOMIZE EVERYTHING A LOT CAN BE DONE OUT OF THE BOX and WITHOUT CODE think for
- 45. PLANNING IS JUST ASCRUCIAL
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- 47. TAKE THE TIME TOSHOW OFF, COMMUNICATE! New Features Dates & Milestones Organize launch events How it’ll facilitate tasks Reasons for the change
- 48. PROVIDE TRAINING! employee satisfaction tackle moretasks motivation to use SharePoint increased adoption and much more...
- 49. REAL TRAINING! NOT APAMPHLET IN-CLASS | SELF-SERVICE VIDEOS | DOCUMENTATION | PROVIDE TRAINING KIT FOR NEW SITE OWNERS
- 50. TECHNOLOGY WON’T FIXALL THE PROBLEMS, LOOK AT YOUR BUSINESS PROCESSES THEY MAY NEED REWORKING
- 51. GOVERNANCE NO ONE will readit if it’s too BIG
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- 53. CAN BE ADOCUMENT OR A WIKI AS LONG AS IT WORKS http://en.share-gate.com/blog?category=governance
- 54. BUT THEN YOU’LLNEED TO ENFORCE THE GOVERNANCE PLAN
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- 58. COLUMN TYPES When you createa column it is stored in the list/library where you create it ! Every type of column has it’s use Know when to use the right one ! Views will be created based on the columns ! Workflows can be created, triggered by the right column information
- 59. CENTRALIZE & REUSE! Ifyou create columns from your lists/libraries they are stored in them. And thus, are not reusable. ! I recommend using “Site Columns” whenever possible to be able to reuse them. ! Site Columns are available to subsites – best to create at the root
- 60. CONTENT TYPES Reusable set ofcolumns used together that defines a type of content in your organization. It’s also much more… http://en.share-gate.com/blog/recording-sharepoint-webinar-understand-content-types http://en.share-gate.com/blog/sharepoint-columns-site-columns-or-content-types
- 61. TOO MANY FIELDSIN THE LIST OR CONTENT TYPE
- 62. DOING AN ARCHITECTURETHAT IGNORES THINGS LIKE THE 5,000 LIST VIEW THRESHOLD ENABLE METADATA NAVIGATION TO SEE AGAIN AND RE-ORGANIZE picture from Dave Coleman INDEX SORT & FILTER COLUMNS
- 63. THE FAMOUS LOOKUPCOLUMN picture from Corey Roth IT’S NOT A GOOD IDEA TO LOOKUP A LIST WITH TOO MANY ITEMS. PERFORMANCE WILL TAKE A HIT
- 64. AND SHAREPOINT WILLNOT REPLACE YOUR RELATIONAL DATABASE Leverage the different ways it offers to connect to external data rather then building on this platform that does not support it well or check out the new Apps Model
- 65. SECURITY SP GROUPS ADGROUPSVS NEVER WITH USERS DIRECTLY MSDN Security guidance on SP Groups vs AD Groups CHANGING MEMBERS OF SP GROUPS WILL LAUNCH A FULL CRAWL AT NEXT PASS TO CALCULATE ACLs
- 66. BUT DON’T STARTBREAKING INHERITANCE AT ITEM/DOCUMENT LEVEL It will hurt your SharePoint performance
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- 68. CREATING TOO MANY SUBSITES IS NOT A GOOD IDEA
- 69. DON’T COPY/PASTE FROM WORDOR BE SURE TO CLEAN UP HTML SharePoint 2013 is much better at it than its predecessors
- 70. CONTENT EDITOR WEBPART WAS MEANT FOR CONTENT NOT custom CSS, JS or HTML ! Causes issues during Migration and when new team takes over
- 71. IMAGES UPLOADED ALLOVER THE PLACE
- 72. EDIT STYLES ANDTHEME COLORS FOR CONTENT AUTHORS TO MATCH YOUR BRANDING .ms-rteElement .spcolor file
- 73. 1 FEATURE WITHMANY INSTEAD OF MANY FEATURES WITH 1
- 74. WORK WITH THERIGHT ENVIRONMENTS AND IDENTIFY THEM VISUALLY DEV - INTEGRATION - QA - PRODUCTION
- 75. HAVE ALL THEFACTS ON INFOPATH It can still be ok to use it, but it needs to make sense
- 76. CAREFUL WITH EVENT HANDLERS It’ll be toughto figure out what’s going on where
- 77. DRAG AND DROPFILES… WITHOUT THE METADATA SAME WITH THE EXPLORER VIEW USE THE DATASHEET VIEW « QUICK EDIT »
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- 79. WORK WITH DOCUMENTSIN THE LIBRARY, DON’T DOWNLOAD AND UPLOAD AGAIN
- 80. NAMING CONVENTION FOR FILES- NO MORE METADATA IN THE FILENAME 1_contract_sharegate_Q1_V4.docx
- 81. ONEDRIVE VS ONEDRIVE VSONEDRIVE FOR BUSINESS VS MY SITE Plan it carefully, don’t confuse your colleagues
- 82. UNDERSTAND HOW VERSIONING &CHECK-IN/OUT WORKS
- 83. I KNOW… IT’S ALOT OF INFORMATION
- 84. BUT IT’LL HELP YOUHAVE AN AWESOME SHAREPOINT
- 85. @bniaulin share-gate.com/blog by Benjamin Niaulin, a SharePoint GEEKTHANK YOU!
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