Tips On Time Management

Tips On Time Management

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  Tips On TimeManagement ! Devanshu Shrivastava
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  With Time Managementyou will learn to: Clarify your goals and achieve them Handle people and projects that waste your time Be involved in better delegation Work more efficiently with your boss/advisor Learn specific skills and tools to save you time Overcome stress and procrastination Above all, will be successful overall !
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  Important Factors inTime Management Goals: Why am I doing this? Priorities: What happens if I chose not to do it ? Planning: Failing to plan is planning to fail !! Plan Each Day, Each Week, Each Year !! Work hard to realize your Plans!
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  How To PlanTime ? To Do Lists Use Workspace, paperwork, telephones optimally Schedule Yourself Manage Interruptions Carefully Avoid Procrastination At Any Cost ! Delegation Meetings Use Technology General Advices
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  To Do Lists:The four-quadrant TO DO List Important Not Important Due Soon Not Due Soon 4 3 2 1
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  Workspace, paperwork, telephonesKeep desk clear: focus on one thing at a time Keep calls short and scheduled Start by announcing goals for the call Have something in view that you’re waiting to get to next When done, get off: “I have people waiting” Schedule Yourself - You don’t find time for important things, you make it ! Everything you do is an opportunity cost Learn to say “No”
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  Interruptions 6-9 minutes,4-5 minute recovery – five interruptions shoots an hour You must reduce frequency and length of interruptions (turn phone calls into email) Cutting Things Short : - “I’m in the middle of something now…” - Start with “I only have 5 minutes” – you can always extend this Stand up, stroll to the door, complement, thank, shake hands [ A Quick Send – Off ] : ) Clock-watching - on wall behind them
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  Avoid Procrastination AtAny Cost ! Doing things at the last minute is much more expensive than just before the last minute Deadlines are really important: establish them yourself! Identify why you aren’t enthusiastic? Fear of embarrassment? Fear of failure?
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  Delegation Delegation isnot “dumping” ! No one is an island You can accomplish a lot more with help Give objectives, not procedures Tell the relative importance of this task Grant authority with responsibility. Concrete goal, deadline, and consequences. Challenge your people Treat your people well
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  Meetings Maximum of1 hour Prepare: there must be an agenda 1 minute minutes: an efficient way to keep track of decisions made in a meeting: who is responsible for what by when?
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  Use Technology Usehandy PDA devices (Cellphone etc) for applications like reminders and short notes. Make a habit to use use Calendars and Organizers on your Laptop/Desktop regularly. Use Soft Sticky Notes (a software) on your PC’s screens. Use Email as a powerful tool to save your time, not as a time-wasting weapon.
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  General Advices Sometimeskilling Television is highly needed! Plan your vacations and take one! It helps in restructuring yourself. You must know w ho to turn to for help? In case of time critical emergencies, an alone person can make lifetime mistakes! Read good books, Eat healthy, Exercise and Sleep Well. You will automatically lead to a healthy lifestyle. Managing Time then will be far easier..!
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  Recommended Readings TheOne Minute Manager , Kenneth Blanchard and Spencer Johnson, Berkeley Books, 1981, ISBN 0-425-09847-8 The Seven Habits of Highly Effective People , Stephen Covey, Simon & Schuster, 1989, ISBN 0-671-70863-5