Downloaded 310 times
More Related Content
Similar to Introduction to Microsoft Office
![Support, Monitoring, Continuous Improvement & Scaling Agentic Automation [3/3]](https://cdn.slidesharecdn.com/ss_thumbnails/agenticcommunityseries-day3-cfd-251120170304-ddef8112-thumbnail.jpg?width=640&height=640&fit=bounds)
Introduction to Microsoft Office
- 1.
- 2. The Benefits ofLearning Microsoft Office Universally used in most business settings Increases employability and work efficiency Remote access via the internet Allows for easy information sharing Compatible with most computer systems User friendly
- 3. Most Common MicrosoftOffice Applications Word – Word processing and mailings Publisher – Brochures, signs, cards, images, etc. PowerPoint – Presentations and slideshows Excel – Spreadsheets, tables, and mailings Access – Database creation and management Outlook – Professional email and personal information manager
- 4. Microsoft Office Button& Toolbar Universal to most Microsoft Office Programs Open, Close, Create Save Print Access recent documents Create shortcuts Customizable
- 5. Word Word processorbest used for writing papers, letters, memos, and the Great American Novel. Offers Mailings feature for labels, envelopes, and mass mailings Provides pre-formatted and/or customizable layouts Auto-formats references and other document features
- 7. Word ~ Home Clipboard – copy, cut and paste objects into the document Font – text formatting such as size, color, and effects Paragraph – margin, alignment, bullets, themes, etc Styles – applies a format set to an entire document or selected text Editing – allows you to find and replace words throughout an entire document or a selection
- 8. Word ~ Insert Pages – add blank pages and create page breaks Tables – add graphs and charts Illustrations – insert picture files from Word or your documents Links – create links from your document to files or the internet, and bookmark or reference other parts of the document.
- 9. Word ~ Insert Header & Footer – used for documenting sources and formatting Text – Add irregular text or a program format/file (i.e.. PowerPoint) Symbols – Inserts special characters unavailable on the keyboard.
- 10. Word ~ PageLayout Themes – inserts pre-set formats Page Setup – adjusts the margins, size, position, etc. Page Background – adjusts background format Paragraphs – formats margin and line spaces Arrange – positions, layers, and rotates images; aligns objects based on the page or margin; formats text in relation to objects.
- 11. Word ~ References Table of Contents – insert a table of contents automatically or manually Footnotes – adds footnotes to the page Citations – auto formats citations and bibliography based on selected format - super handy! Captions – inserts captions below objects Index – mark pages to insert an automatic index Table of Authorities – mark citations for an automatic table of authorities.
- 12. Word ~ Mailings Create – print individual envelopes and sheets of labels Start Mail Merge – select label number and recipient list (import list from excel) Write and Insert Fields – insert info from an excel file, format, and update labels Preview – allows you to look at results before printing Finish and Merge – edit individual items, print Adobe – save the mailing as a PDF file
- 13. Word ~ Review Proofing – spell check, thesaurus, internet and source searches, change languages, count words Comments – insert comments in the margin Tracking – show changes made to the document in a side panel Changes – track and reject or accept document edits Compare – view more than one version of the same document, or combine multiple versions into one file Protect – lock the documents from further edits
- 14. Word ~ View Document Views – provides different viewing options for your page Show/Hide – select additional screen features, such as rulers and gridlines Zoom – customize or use preset zoom features Window – view separate portions of the document at one time. Macros – speeds up editing by automating tasks
- 15. Publisher Publishing software Flyers, brochures, business cards and more! Layer multiple elements Use preformatted layouts for quick and easy results
- 16. Publisher ~ Home Clipboard - copy, cut and paste into the publication Font – text formatting such as size, color, and effects Paragraph – margin, alignment, bullets, themes, etc Styles – applies a format set to an entire document or selected text
- 17. Publisher ~ Home Objects – add text, pictures, tables and shapes Arrange – layer, group, and rotate objects, format text boxes Editing – allows you to find and replace items throughout an entire document or a selection
- 18. Publisher ~ Insert Pages – add blank pages and create catalogs Tables – add graphs and charts Illustrations – insert picture files, clip art, shapes Building Blocks – Ad preformatted elements Text – Add boxes of text, symbols, dates, etc. Links – create links from your document to files or the internet, and bookmark or reference other parts of the document. Header & Footer – Insert into all pages of the publication
- 19. Publisher ~ PageDesign Template – use preformatted layouts Page Setup – alter the page size, orientation & margin Layout – set object alignment parameters Pages – arrange and name pages of a publication Schemes – Insert a set of color schemes (best used in conjunction with templates) Page background – Insert background color and effects, create a set of elements to repeat in all additional pages.
- 20. Publisher ~ Mailings Start Mail Merge – select label number and recipient list (import list from excel) Write and Insert Fields – insert info from an excel file, format, and update labels Preview Results– allows you to look at results before printing Finish and Merge – edit individual items, print
- 21. Publisher ~ Review Proofing – spell check, thesaurus, internet and source searches Language – translate the text into another language
- 22. Publisher ~ View Views – provides different viewing options for your page Layout – View your pages either single page or two page spread, depending on the type of publication Show – select additional screen features, such as rulers and gridlines Zoom – customize or use preset zoom features Window – arrange multiple document windows
- 23. Publisher ~ FormattingTabs Available for Drawing, Text, Pictures and Tables Provides additional formatting options for objects inserted into the document Appears along the ribbon as a colored tab Only available when the object to be formatted is selected
- 24. Power Point Presentationsoftware Create slide shows Time slides or manually advance Add music, pictures and more Link to websites to share resources
- 26. Power Point ~Home Clipboard - copy, cut and paste objects into the document Slides – add and format new slides, delete slides Font – text formatting such as size, color, and effects Paragraph – margin, alignment, bullets, etc. Drawing – create and format shapes Editing – allows you to find and replace words throughout an entire document or a selection
- 27. Power Point ~Insert Tables – add graphs and charts Illustrations – insert picture files, clip art, shapes Links – create links from your document to files or the internet. Text – Add boxes of text, symbols, dates, etc. Media– Insert video or audio into a presentation
- 28. Power Point ~Design Page Setup – change the page and the slide orientation Themes – insert preformatted themes for a professional look Background – change the background of themes - options change according to the theme.
- 29. Preview –shows animations added to presentations Animations – add animation, movement and sound to selected portions of the presentation Transition to This Slide – apply special effects that occur when slides are changed & set slides to automatically advance. Power Point ~ Animations
- 30. Start SlideShow – play slides in order created or create custom show using part or all of slides Set Up – create timed, automated slide shows with or without narration Monitors – change the monitor resolution or set up outside monitors Power Point ~ Slide Show
- 31. Proofing –spell check, resource lookup, thesaurus, translate to different language Comments – insert comments into the presentation Power Point ~ Review
- 32. Presentation Views– Change the way the presentation looks on the monitor Show/Hide – manage ruler, gridlines and message bar Zoom – Fit to window or custom zoom in/out Color/Grayscale – change the way the presentation appears on the monitor and in printing Window – Arrange multiple windows or split the screen Macros – Create and implement Macros Power Point ~ View
- 33. Excel Create spreadsheetsto analyze and present data Column and row format Insert formulas Create tables and charts Create lists for Mail Merge Create multiple sheets per file
- 35. Excel ~ Home Clipboard - copy, cut and paste into the document Font – text formatting such as type, size and color, border formatting for cells Alignment – Format margin, alignment and text wrapping and borders for individual or selected cells Numbers – Formats the number value and decimals
- 36. Excel ~ Home Styles – applies several formats in one step to the documents cells (relates directly to document theme) Cells – insert, delete and format cells Editing – Total selected cells, clear cell formatting etc., find data and objects, sort data.
- 37. Excel ~ Insert Tables – inserts a table for a selected group of cells Illustrations – adds pictures to the spreadsheet Charts – creates charts for a selection of cells Hyperlinks – links selected cells to a document or webpage Text – adds text related features to the spreadsheet
- 38. Excel ~ PageLayout Themes – inserts preformatted spreadsheet setting Page Setup – customizes page format such as margin, orientation, page breaks, background, etc. Scale to Fit – shrinks/enlarges printouts Sheet Options – customize spreadsheet printouts Arrange – positions, layers, and rotates objects; aligns objects based on the page or margin
- 39. Excel ~ Formulas Function Library – inserts functions: mathematical and financial equations, numerical conversions, text changes and more Defined Names – organize by giving names to functions, tables, etc. Formula Auditing – used to identify relationships of contributing cells in a formula, check for accuracy Calculation – manage when the formulas are calculated
- 40. Excel ~ Data Get External Data – imports data into excel from outside sources Connections – changes properties of data imported through an external source Sort & Filter – controls how data is displayed Data Tools – helps manage and edit data Outline – organization tool used to summarize data groups
- 41. Excel ~ Review Proofing – spell check, thesaurus, internet and source searches, translation Comments – insert comments in the selected cells Changes – track and reject or accept document edits
- 42. Excel ~ View Document Views – provides different viewing options for your workbooks Show/Hide – select additional screen features, such as rulers and gridlines Zoom – customize or use preset zoom features Window – view separate portions of the document at one time. Macros – increases efficiency by automating tasks
- 43.