How to prepare a basic training module

How to prepare a basic training module

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  How To PrepareA Basic Training Module — Presentation Transcript 1. How to Prepare a Basic Training Module 2. SNAPSHOTOBJECTIVE:To prepare a Basic Training ModuleAGENDA:Questions to consider while designing the Training ModuleUsing the “ADD” Concept Effective Tips to ensure that created module is effective 3. Designing a Training ModuleWhat existing knowledge do they have?What are the learners job related needs?NEEDS ASSESSMENT:What is the gap between what they know and what they need to know? 4. Designing a Training ModuleAre the selected trainers ready to do the trainingTraining ImplementationWhat content needs to be createdAre all training resources prepared and details regarding the training addressed?Training DevelopmentWhat appropriate activities need to be developed?What formative and evaluation instruments need to be created? 5. Designing a Training ModuleWhat do they expect?What do they need?The LearnersHow can training meet their learning needs?How can I as a trainer help them meet learning needs? 6. Designing a Training ModuleWhat kind of training plan needs to be created?What learning outcomes will meet the learners’ needs?Training DesignWhat resources are available?What are some potential challenges to this training? 7. Use the “ADD” Concept Assessment: What do your learners need to know to accomplish job-related tasks?Design: What will your training module look
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  like?Development: What content,learning methods, and resources will you need? 8. Assessment (Characteristics of Learners)Need to know: The learners want training delivered when “THEY” need it, when they are ready and wanting to progress to a new task or a new stageSelf Concept: The learners have a desire to be recognized by instructor as independent and self directedLife Experience: The learners expect the instructor to recognize their prior accomplishments and knowledgeTask centered and Practical: The learners feel that the training should help them meet job related needsInternally Motivated: The Learners want to be largely (but not exclusively) driven by internal rewards and not, for e.g., grades or marks. 9. DesignTrainer Notes: Detailed explanation with questions from students and trainerClass Discussion: Conversation with questions posed to elicit thoughtful responses from learnersGames: Competitive activities that allows learners to test their knowledge and skill in the subject.Small Group Exercises: 4-6 people answering questions or solving problems togetherRole Plays: Smaller groups designed for more intense discussion and problem solving 10. Design (Cont’d….)Instructional Plan: An instructional plan is a map that outlines the design of your training module and includes the followingTraining Program TitleOverall Description of the TrainingLearning OutcomesLength of TrainingTarget LearnersOverall Format for TrainingParticipant RequirementsInstructional Material and Aids neededLogistical IssuesContent Outline, including:Major Topics to be addressedBrief description for each topicIdentification of learning methods used
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  11. Development Considerthe following while developing content for the module:Have you taken into consideration primary content, i.e. one-to-one conversations/personal experiences/feedback?Have you provided enough information and learning experiences for trainees to accomplish the stated learning outcomes?Is there a balance of interactive, independent, and instructor led training experiences?Is there enough detail to allow a trainer to use the content outline to teach the training program? 12. Development (Cont’d….)A training module is built on a series of carefully designed learning experiences. When developing learning experiences, consider the following:Develop learning experiences based on a specific learning outcomeThe learning experience should be appropriate to the learning domain as well as for accomplishing the learning outcomeUse a variety of learning experiencesAllow for questions and student-to-student interaction in each learning experienceConsider the constraints in facilitating each learning experience 13. Effective TipsPreparing the information: The first task is to determine what you have to teach and how you’re going to teach itFigure out the skills you need to teach. Write an outline of the specific skills you intend to teach and prioritize those skills in the order they should be taught.Divide these skills into specific groups.From your outline, organize the skills you need to teach into sets of steps. These groups should provide enough material for two-hour training increments, including an assessment at the end.Check for continuity and completeness.Make sure that the steps you have chosen for each group include everything needed to learn a particular skill. STEP 1
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  14. Effective TipsCreatingthe class: Now that you know what you need to deliver, you have to decide how to convey the informationDesign your presentation.Ideally, use PowerPoint to design your presentation, take the time to write it down or type it up, making sure to double-space your lines for easy readingSTEP 2 15. Effective TipsRead through the presentation as though you had never learned these skills before.Make notes for additions, changes, screen shots, etc.Run through the information again.Ask another trainer to look over your design and give you feedback. If anything is unclear or left out, this is the time to fix it.Write the training guideline.Training Notes should be written with instructions for the trainer in bold letters. For the Title, use font size 32/36 and you can use fonts like Mercedes (Headings)/Bookman Old Style/Book Antiqua/Times New Roman.Make sure that the font you use is large, minimum 16, and in an easy-to-read font, such as Calibri/Times New Roman, so that you can glance at it quickly and find it easy to follow. “A picture is worth a 1000 words”. Use appropriate pictures which depict what you want to say 16. Effective TipsSTEP 3Keep it Simple: Remember to keep it in order, keep it simple and easy to follow.Make sure you have practiced the presentation several times (enough to become at ease with the program), and you will be assured of an effective training presentation. 17. Preparing a PowerPoint Presentation 18. INTRODUCTIONA Power Point is designed to help you achieve a consistent look in your slide presentations.You want your audience to focus on the message and not be distracted by poor and inconsistent design from one slide to the next.You
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  can achieve thisconsistency by using Templates, or pre- designed slide presentations, that coordinate background colors and designs, font styles and placement, and other graphic design elements. Through a Power Point presentation, you as a trainer have the power to control the subject and also ensure that the audience sees what you want them to see and agree with your perspectives and your points of view 19. ABOUT TEMPLATESA good common use for templates is putting a border with the company's name and logo on every slide in the Master layout. 20. ABOUT SLIDE MASTEREvery slide presentation is based on a slide master of some sort. The slide master determines, for example, which font appears on each slide and how it is to be formatted. 21. MODIFICATION OF SLIDE MASTERTo modify your Slide Master, follow these steps:Choose View, Slide Master. PowerPoint displays the Slide Master layout and editing screenThe Slide Master editing screen helps you change the overall look of your presentation and maintain consistency from slide to slide.To Close the Slide master click on Close Master Viewto return to the main slide and view the changes. (Red Circle) 22. ADDING OTHER GRAPHICSHere, all I’ve done is to put the date, Name of the Company and footer in the appropriate areas and added smiley's. (Hardly 3 minutes work). Similarly you can add clip arts, graphics, etc. to beautify your presentation. 23. WATERMARKINGTo Watermark an image. Click on the Image, Go to Format, Click on Recolor and click on Washout.
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  Also there areother options like shadow, grayscale, etc. which can be used, depending on the nature of your presentation 24. BACKGROUNDSGradientFillTextureFillPatternFillPictureFillTo get these backgrounds you need to right click on a vacant area in your slide and click on format background, where you will find various background effects 25. ABOUT CUSTOM ANIMATIONCustom Animation helps you to project what you want to project in a stylish manner.You can organize your statements in the order you want them to arrive.You can emphasize on various words, pictures, statements, etc.To choose the option of Custom Animation, Click on Animations and Click on Custom Animation. You can then choose what kind of Animation you want 26. ABOUT CUSTOM ANIMATIONBelow are some of the Varied types of Custom Animations which could be usedCurveUpBounceSpinnerENTRANCEEXITBlindsCheckerb oardEMPHASISGrow/Shrink 27. ABOUT CUSTOM ANIMATIONTo Add the above Effects, select the Text/Picture & click on Add Effect at the right.To change the Custom Animation you need to click on the Picture/Text Box on the right and click on Change 28. GOOD VS BAD SLIDESGOOD SLIDEBAD SLIDE 29. GOOD VS BAD SLIDESGOOD SLIDEBAD SLIDE 30. CONCLUSIONA Power Point presentation needs to look neat and presentableUse pictures and animation wherever required. (Not too much Animation)Do not overlap text on Images, because it may look shabby. Also, the text may not be readable, if overlapped over the Image.A perfect
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  mixture/proper blend ofthought and expression in the presentation is a great combination. Thus, a Power Point presentation will help you express your thoughts in a better wayAll the key elements required to build a basic training module have been covered, matter being subjective.