5 automation hacks to make AI notes suck less

By Elina Kochenko, external communications manager 

AI note-takers now join meetings faster than their owners. In some calls, bots even outnumber people (true story).

Tools like Fireflies, Bluedot, and tl;dv are everywhere now, but the real time savings come when you extend them with automation.

I’ve written down my five n8n call automation ideas that you just might like.

1. Calls with candidates to ATS

For: HR, recruiters, TA specialists.

How it works: After an interview, n8n creates a summary of salary expectations, skills, and notice period and sends it to Talentlyft (or another ATS).

The logic: Transcript 👉 ChatGPT summary 👉 search candidate ID in ATS 👉 send note to ATS.

Here, OpenAI does the summarizing, and Talentlyft ATS takes it in via API. With Talentlyft's clear docs, you can drop candidate notes, update profiles, and more.

It allows you to even set the user ID, so every note shows up as if you wrote it.

2. Team retros 

For: Product and engineering teams.

How it works: After the retro call, n8n creates a Notion page with what went well, what to improve, and action items.

The logic: Transcript 👉 cluster “Went well / Improve / Action items” 👉 auto-create Notion retro page.

Notion plays well with automation tools. You can give n8n access to just one page in your workspace, and it will spin up a retro page under it, fill it with clustered notes, or add a new database item.

3. 1:1s with team members 

For: Managers and team members.

How it works: After a 1:1 call, n8n makes a summary with status, feedback, priorities, blockers, and to-dos, and sends it to a dedicated Slack channel (or any messenger).

The logic: Transcript 👉 ChatGPT 👉 extract action items 👉 DM to a Slack channel.

Telegram is one of the easiest tools to hook up with n8n. Create a bot via @BotFather, grab its token, paste it into n8n, then add the bot as an admin to your private channel. Drop the chat ID into n8n, and action items from every 1:1 land in the right chat automatically.

4. Sales demos and prospect calls 

For: Sales team and founders.

How it works: After a client call, n8n finds the contact in CRM or a table and updates it with the summary and details.

The logic: Transcript 👉 summarize buyer pain points, budget, blockers 👉 update CRM.

n8n can push those call notes straight into your CRM or even a simple Airtable or Google Sheet if that’s what you use. Either way, you skip the minutes lost on manual data entry.

5. Investor or advisor syncs 

For: Founders and C-level.

How it works: After an investor sync or expertise-sharing call, n8n creates a Trello card in the right list and fills it with action points and key insights.

The logic: Transcript 👉 ChatGPT 👉 structured summary: KPIs, risks, asks, decisions 👉 append to Trello Strategic To-Dos list.

Trello is another tool that’s easy to plug into n8n. Just set the list by its ID, and each sync adds a new card. You can reuse the same setup for other calls too: add a router so summaries go to different lists.

The magic of n8n is flexibility. Swap the destination of any workflow, and you’ll easily get investor notes in Notion, or recruiting calls logged in Google Sheets, and vice versa.

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The F1V team has tested some of these flows and uses others daily — dozens of times.

If you get stuck setting them up, reach out, and we’ll help with a tutorial or suggest options to set everything up for your team and stack.

Email: elina.kochenko@flyerone.vc.

Subject: Call Automations.

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