Streamlining Interview Scheduling for Busy Teams

It is time for another automation story. The Automated Interview Scheduler helps the Talent Acquisition teams to schedule interviews with candidates, based on information from our Applicant Tracking system and defined business mappings. The solution requests availability from the candidate via a designated UiPath app and aligns it to the one of the interviewers, prior to sending the actual invites. All interviews can be managed in a different UiPath app dedicated to Talent Acquisition team where they can edit candidates availability if requested, cancel interviews or monitor the invites responses for each interview. The business mappings are covering different types of interviews: (a) 1:1 Interviews, between the candidate and only one interviewer; (b) Panel Interviews, between the candidate and multiple interviewers at the same time and (c) Loop Interviews, a series of interviews one after another in the same day or in two consecutive days. How does it work? Requests candidate availability, follow-up on candidate response, checks interviewer(s)' availability in different systems (including Outlook), identifies suitable intervals for scheduling all types of interviews, sends meeting invite to candidate & interviewer/s via Outlook, generates Hacker Rank Link, sends Feedback Forms to interviewers and monitors invite’s responses. Busy automation. Removes a lot of mundane and repetitive activities of our colleagues. Automation built by our Center of Excellence using UiPath Business Automation Platform in collaboration with our People Operations Team. Florentina Rondin-Irimia, Ruxandra Radulescu, Elke Manjet, Elena Mega, Irina Căpățînă. #UiPath #ActionCenter #UiPathApps #AI+Automation

Make Interview Scheduling Easier—Pre-Block the Calendar! Before TalentSpark, I spent nearly 15 years as a corporate recruiter at large companies, and one of the biggest time drains was scheduling interviews. Trying to coordinate multiple busy executives' calendars felt like playing Tetris with meetings. It was time consuming and often delayed the recruitment. One of the simplest ways to streamline hiring? Pre-block interview slots weeks in advance. You may not know exactly who you'll be interviewing yet, but you will have candidates. By securing time on decision-makers' calendars early, you avoid unnecessary delays and keep the hiring process moving. A little planning now saves a lot of scrambling later. #hiring #recruiting #talentacquisition

Introducing candidate.fyi Whitelisted Windows One of the biggest problems with scheduling interviews? Finding time with interviewers who have absolutely zero availability. They're in back-to-back meetings all day, every day. The next free slot is weeks away... Unfortunately, that just doesn't work - you'll lose candidates left and right. So what do you do? You do a mad shuffle - reaching out individually, seeing which events can be moved or booked over. It's painful and involves a lot of tedious work. There's a better way - introducing Whitelisted Windows. With Whitelisted Windows, you can reserve special (whitelisted) calendar event names to be treated as available. Now, interviewers can enter these as blocks directly on their calendar to be reserved for interviewing. candidate.fyi will then magically surface these as available time slots while scheduling. No more detective work over a calendar with 50+ events on it. No more mad shuffling, reaching out to interviewers separately. Just simple, agreed-upon whitelisted window names that'll be automatically surfaced in candidate.fyi to select from.