How to Reset Your Workflow as a Solopreneur

Most people start a business to gain freedom. But end up building themselves a job they can’t leave. Every client runs through them. Every email needs their eyes. Every decision waits on their yes. The irony? They quit a 9–5 just to work 24/7. • I didn’t want that. • I didn’t start my law firm to “scale fast.” • Or “10x revenue.” • Or "to get a shiny label.” I started it for one reason: I wanted my mornings back. To decide what I work on. Who I work with. When I log off. That’s it. Not hustle. Just control. And you don’t get that freedom by doing everything yourself. You get it by learning to let go. As soon as you make enough to breathe - delegate. Build a system. Buy back your time. Because freedom is never found only in revenue. It’s found in how your day looks when no one’s watching. And if you want to reclaim your time as a founder, here's what I recommend 1// Start delegating early As soon as you hit consistent revenue, hire for repetitive or low-value tasks (admin, invoicing, scheduling). Use freelancers or part-time help if you can’t afford full-time staff. 2// Build simple systems Document your workflows: onboarding clients, sending proposals, and delivering projects. Use tools like Notion, or Google Sheets to create step-by-step checklists anyone can follow. 3// Set boundaries on your time Block out “focus hours” on your calendar for deep work - no meetings, no emails. Schedule regular “off” time and stick to it. Let clients know your availability upfront. 4// Learn to say no Don’t say yes to every client or every request. Qualify leads and only take on projects that fit your goals and bandwidth. 5// Automate what you can Use automation tools for repetitive tasks: • Payment reminders (Razorpay, Instamojo) • Appointment scheduling (Calendly) • Email templates for FAQs 6// Review and adjust regularly Every month, review what’s eating up your time. Delegate or automate one more task. Keep refining your systems as your business grows. The real win isn’t just more revenue. It’s more mornings, more evenings, more life - on your terms. Build your business for freedom, not just for work. And start letting go, one task at a time. --- ✍ Tell me below: What’s one task you know you should delegate but haven’t yet?

About 3yrs ago, I lost count of how many times I subscribed to a new software, just because a creator said it helped them with this or that. If you run a business, you’ve probably Signed up for every app. That’s why you’re stuck. The top 1% know better & this is what they’re doing differently ___________________________________________ Every time I add a new tool, I feel hopeful for about five minutes; then I’m right back where I started. If you run a business today, you’re bombarded with “must-have” tools every time you scroll. Morris on Instagram says one app made him six figures. ___________________________________________ So you sign up for one. Then another. Maybe you migrate your whole setup, hoping this time it will change your life. But what really happens? You end up with a graveyard of apps, half-finished dashboards, and three platforms that do the same thing. Tools don't build workflows for you. They give you structure, but you still have to build the workflow and make it work. ___________________________________________ The Fix: Start With Your Actual Workflow Instead of starting with tools, start with your work. Example 1: Let’s say you’re a Business Consultant, you Workflow might look like this : → Attract leads → Qualify and book calls → Deliver proposals and close deals → Onboard clients → Run sessions and deliverables → Collect feedback ___________________________________________ Knowing this, your tool stack should be simple: → Calendar/booking (Calendly) → CRM (HubSpot/Notion) → Video calls (Zoom) → Document tools (Google Docs) → Loom & Scribe to save you time → Simple invoicing No need for five CRMS or multiple funnel builders. ___________________________________________ Example 2: Now, let’s say you’re a social media manager. Your workflow is different: → Content planning and approval → Scheduling posts → Engaging followers → Reporting analytics Your tool stack might be: → Content calendar (Notion, Trello) → Scheduling (Buffer, Hootsuite) → Analytics (native or Sprout Social) Copying the consultant’s workflow here makes no sense for you & vice versa ___________________________________________ My Simple Formula: Keep, Kill, or Add → Start with your workflow. Write your process step by step. → Map tools to steps. Add tools only if they support a step. → Audit regularly. If unused for a month, kill it. If two tools do the same job, pick one. → Don’t copy, customize. What works for Morris might not work for you. ___________________________________________ You don’t need more tools. You need the right ones for your process. Start with your workflow, then pick tools that fit. Not the other way around. Do this, and you’ll spend less time getting overwhelmed and more time moving your business forward. ___________________________________________ P.S: I share the juicy stuff in my comment section

Nearly 8 out of 10 solopreneurs quit and head back to the 9-5, because of mental overload. These 5 psychological mindset shifts saved my sanity and my soul. When I started out, I thought being my own boss meant freedom, fun, and long brunches on weekdays. Reality? Half the time I felt like I was just winging it and hoping no one noticed. 😬 We’re so used to being told what to do by school, jobs, parents. And suddenly, YOU are the one making all the decisions? Total mental overload. But these 5 tiny (but powerful) shifts? They saved me from burnout and brought back focus. Let’s break them down 👇 1️⃣ From “What should I do now?” to “Follow the system” 🧠 Why it works: Our brain gets tired making even tiny decisions (Cognitive Load Theory). ✨ What I did: Created workflows for everything- client calls, DMs, even content planning. 👉 How it helped: No more overthinking. Just follow the checklist and move on. Peace. ✅ 2️⃣ From “I’m doing my best” to “Let me track that” 🧠 Why it works: We feel motivated when we see progress (Self-Determination Theory). ✨ What I did: Started tracking- task timings, feedback, energy levels. 👉 How it helped: My performance stopped being a guessing game. It became data-driven. 🎯 3️⃣ From endless scrolling to “Snap out of it in 5 seconds” 🧠 Why it works: Unfinished tasks stay in our head (Zeigarnik Effect). ✨ What I do: Notice I’m doomscrolling >> Give myself 1 guilt-free minute >> Count backwards: 5…4…3…2…1 >> Get back to the task 👉 How it helped: I still scroll, but I don’t spiral. Big win. 4️⃣ From morning chaos to CEO calm 🧠 Why it works: Our body runs best with routines (Circadian Rhythms). ✨ What I did: Wake up earlier (yes, it hurts), avoid phone, do slow things like journaling or stretching. 👉 How it helped: I start the day grounded. Not grumpy. 👑 5️⃣ From “I already know this” to “There’s always more” 🧠 Why it works: Our brain thrives on learning (Neuroplasticity). ✨ What I do: Learn something new regularly- podcast, course, even just a mindset shift. 👉 How it helped: Confidence went up. Clients got better. Income followed. 💸 No, I’m not perfect. But now I trust my brain more than my mood. Because when your mind works with you, not against you, you stop surviving and start leading. 🧠 Your mindset is not a ‘nice-to-have’, it’s your business engine. Which shift relates the most to you? Or which one will you try this week? Drop it below 👇 Let’s grow together.

I used to believe that working harder was the key to success. More hours, more hustle, more grind. But here's the truth, solopreneurs: Working harder is a myth. If you're struggling to break through the $50k annual revenue mark, it's time to shift your mindset. You need to work smarter. Here's how: Automate Routine Tasks → Stop spending hours on tasks that can be automated. ↳ Tools like Zapier and Trello can handle repetitive tasks. Free up your time for strategic thinking and client interaction. Focus on HighImpact Activities → Not all tasks are created equal. ↳ Identify the 20% of activities that generate 80% of your results. Prioritize those. Leverage Data and Analytics → Make decisions based on data, not guesswork. ↳ Use Google Analytics, CRM systems, and sales data to guide your strategy. Track what's working and what's not. Streamline Your Sales Process → Create a clear, repeatable sales process. ↳ Use CRMs like HubSpot to keep track of leads and followups. Make it easy for clients to say yes. Outsource When Necessary → You don't have to do everything yourself. ↳ Hire freelancers for tasks that are outside your expertise or that consume too much time. Focus on what you do best. Set Clear Boundaries and Goals → Avoid burnout by setting work hours and sticking to them. ↳ Define your business goals clearly. Break them into actionable steps and tackle them one by one. Remember, it's not about working more hours; it's about making the hours you work count. Stop the endless grind and start working smarter. What strategies have you found helpful in working smarter? Let's share and grow together.

Buy back your time. I cried in a coffee shop once. Not from joy. I was running on fumes, trying to prove to myself I could do it all. When it was my turn to talk, I broke down. Fully burst into tears. The person I was meeting with told me they’d had a breakdown in their office once. And they knew plenty of others who had too. Turns out, we’re not alone. Most of us hit a point where we’re stretched too thin—stuck in the “I have to” loop, reacting to life instead of living it. That day changed me. I decided I’d never let someone else dictate how I spend my time again. Since then, I’ve tested productivity hacks, boundaries, books, podcasts… and built real systems for a life that aligns with what I care about. Here are 7 things that actually helped me buy back my time (and my life): 🧠 Audit Your Time Like a CEO Treat your schedule like a budget. Create your Best Week Ever template and track what actually matters. 🙅♀️ Embrace the Power of No If it’s not a “Hell Yes,” it’s a no. Start practicing kinder, clearer “no” phrases and stop handing out pieces of your life like candy. 🗂 Schedule, Delegate, Automate, Delete You’re not a one-person army. Offload what doesn’t need your brain. Use the Eisenhower Matrix if you’re stuck. 📅 Use Time Blocking Don’t just make to-do lists. Schedule blocks for deep work, admin, email, and breaks. Bonus: drop links/resources into your calendar invite so you can immediately get to it. 🎯 Pareto Your Priorities (80/20 Rule) What 20% of your work drives 80% of results? For me, it was writing and high-value conversations. 🔁 Invest in Systems Systems > goals. Build repeatable workflows for the stuff you do weekly or monthly. It’s the first step to scale. 🌴 Schedule Your Leisure First Self-care time, family time, unplug time. Don’t squeeze it in after work. Put it on your calendar before anything else. Time is your most valuable asset. Buying it back starts with taking ownership of it. Want to dive deeper into this? I wrote the full 4.5-minute read here: https://lnkd.in/eWfCRw56 📌 What’s one change that’s helped you reclaim your time?

I just got back 8 hours of my week! (And I’m planning to reclaim at least 10 more!) How? I built 8 systems to delegate those 8 hours. But wait—doesn’t creating systems and writing SOPs take forever? That’s what I’ve seen with countless clients. They spend weeks writing elaborate SOPs! But them become irrelevant before anyone even reads them. I was about to fall into the same trap until I read this 👇 “𝘛𝘩𝘦 𝘮𝘰𝘴𝘵 𝘪𝘯𝘦𝘧𝘧𝘪𝘤𝘪𝘦𝘯𝘵 𝘸𝘢𝘺 𝘰𝘧 𝘦𝘹𝘵𝘳𝘢𝘤𝘵𝘪𝘯𝘨 𝘴𝘵𝘶𝘧𝘧 𝘧𝘳𝘰𝘮 𝘺𝘰𝘶𝘳 𝘮𝘪𝘯𝘥 𝘪𝘴 𝘵𝘰 𝘸𝘳𝘪𝘵𝘦 𝘪𝘵 𝘥𝘰𝘸𝘯 𝘴𝘦𝘲𝘶𝘦𝘯𝘵𝘪𝘢𝘭𝘭𝘺 𝘴𝘰 𝘵𝘩𝘢𝘵 𝘴𝘰𝘮𝘦𝘰𝘯𝘦 𝘦𝘭𝘴𝘦 𝘤𝘢𝘯 𝘶𝘯𝘥𝘦𝘳𝘴𝘵𝘢𝘯𝘥 𝘪𝘵. 𝘋𝘰𝘯’𝘵 𝘥𝘰 𝘵𝘩𝘪𝘴. 𝘐𝘵 𝘥𝘰𝘦𝘴𝘯’𝘵 𝘸𝘰𝘳𝘬.” Instead of following the old playbook, here’s what I did: 𝗦𝘁𝗲𝗽 𝟭: Identify what needs to be systematized. I started by listing every single task I could outsource, delegate, or automate. Then, I broke them down into: - Frequency (How often I do them) - Time consumption (How much time they take) - Energy impact (How draining they are) 𝙄 𝙪𝙨𝙚𝙙 𝙩𝙝𝙞𝙨: 𝙏𝙞𝙢𝙚 𝘼𝙪𝙙𝙞𝙩 (𝙨/𝙤 𝙩𝙤 𝙋𝙤𝙬𝙚𝙧𝙐𝙥 𝙥𝙧𝙤𝙜𝙧𝙖𝙢 𝙗𝙮 Tanya Alvarez) 𝗦𝘁𝗲𝗽 𝟮: Record the process while doing the work. I just turned on Loom and narrated while doing the actual task. I did the actual work while doing it, so no time wasted here! 𝙄 𝙪𝙨𝙚𝙙 𝙩𝙝𝙞𝙨: 𝙇𝙤𝙤𝙢 𝗦𝘁𝗲𝗽 𝟯: Turn the video into step-by-step written instructions. Loom automatically generated the transcript for me. I dropped that into ChatGPT and asked it to create clear, step-by-step instructions. Now the person taking over gets a video + written instructions. 𝙄 𝙪𝙨𝙚𝙙 𝙩𝙝𝙞𝙨: 𝙇𝙤𝙤𝙢 → 𝘾𝙝𝙖𝙩𝙂𝙋𝙏. 𝗦𝘁𝗲𝗽 𝟰: Store everything in a centralized database. I created a custom structure in Notion with tags and folders so anyone can find the instructions instantly. 𝙄 𝙪𝙨𝙚𝙙 𝙩𝙝𝙞𝙨: 𝙉𝙤𝙩𝙞𝙤𝙣 And that's it… This is the playbook I’m gonna use from now on! The longer I use it, the more time I get back! This way, I’ll be able to focus more ON DESIGNING my business, instead of drowning in it. You can take the first step now: 1. Start with a small and manageable task that you can take off your plate permanently. 2. Use this playbook to capture your first system. And here’s the best part 👇 I’m giving out the Notion database I’m using to store my systems. If you’d like me to send it over to you: - Like this post. - Comment: “systems” (PS: You need to be connected with me to receive it!)

If you are a corporate turned solopreneur….you are likely getting stuck on this one thing 👇 I’ve had 3 coaching sessions this week where former corporate professionals are stuck with knowing their goals but not knowing how to get everything done without a team. And here’s the reframe they need: Departments ➡️ Projects / Tasks In corporate you have departments: - sales - marketing - accounting And now….you are ALL of them. So here’s how I break it down: ✅ Set your North Star goal for the year ✅ Create 2 aspirational objectives for the Q ✅ Set quantitative KPIs to measure the Objectives Then….(and this is where things go wrong) Outline all the projects you need to move forward to hit those objectives. Ex: - launch a group coaching program - fix my nurture tracks - test a sales campaign - trademark Under each of these projects are likely multiple tasks. Ex: - launch a group coaching program ……test value prop ……survey audience ……ideate content Now create a 🚗PARKING LOT🚗 of tasks. Rank them by level of effort and level of impact. Every day pick two key things from the parking lot. HERE’S WHERE YOU WIN… Most people get 1-2 things done a week. But with this amount of focus and intention you will get 10-15 done. That’s 40-50 things a month!!! Stop being overwhelmed and paralyzed by all the things you *should* be doing. Make it visible. Make it feasible. And get moving.

I used to spend my days like this: 10:45 am: Flow into a deep work zone 11:30 am: Stop writing to prepare for a “quick” project check-in 12:00 pm: Join a meeting to exchange updates that could’ve been an email 12:45 pm: Try to find my rhythm again …and repeat across several clients. This was unsustainable as a solo business owner— Content quality suffered and deadlines stretched. Then, I implemented a new rule that significantly improved client relationships: No meetings unless absolutely necessary. We start with a thorough onboarding session. After that, we shift to… - Quick updates through Slack - Detailed discussions via email - Project tracking in Trello (my personal favorite) Here’s what this looks like in practice: - I maintain my deep work zones - No one scrambles to prepare for meetings - Projects move smoothly with async communication - Everyone responds at their earliest convenience - You get higher quality content and faster turnarounds A huge myth about remote work is, "you need regular catch-ups to stay aligned." But really, you just need a communication system that works for both sides. This is how I've built my entire business... ...and it's worked out pretty well the past 2 years. → sharewrites.com

Solopreneur overwhelm? This 3-letter hack changed my life. Not everyone has a team to delegate to. I get it. Earlier this week I was coaching a solopreneur, Gary. He asked: "What do I attack first? What's going to move the needle?" If you’re a team of one, like Gary, this is your lifeline: The Lead Domino Strategy + KYG ICE Step 1: Find Your Lead Domino Ask yourself: "What's the ONE thing that, if I did it, would make everything else easier or unnecessary?" That's your lead domino. Focus on it relentlessly. Step 2: Apply KYG-ICE KYG - Know Your Goal (define it clearly) I - Impact: If successful, how impactful would it be?  C - Confidence: How sure are you that you can pull it off?  E - Ease: How easy is it to execute? Real-world example: Gary's podcast vs. YouTube dilemma Goal: Grow audience for sobriety-focused content Podcast: (I) Impact: High (Large, engaged audience) (C) Confidence: Medium-High (300 weekly listeners) (E) Ease: Medium (Familiar format) YouTube: (I) Impact: High (Massive potential reach) (C) Confidence: Low (126 subscribers) (E) Ease: Low (Less video experience) The insight? Don't choose. Do both. Strategy: - Create YouTube content (discoverability engine) - Strip audio for podcast (dedicated listeners) - Cross-pollinate audiences The solopreneur trap: Lying about results because you don't want to feel bad. The solopreneur superpower: Agility. You can pivot faster than anyone. Your mission: - Define your goal - List 5 potential lead dominos - ICE score each - Pick your top action - Execute for 2 weeks - Report back with results Remember: The only mistake is standing still. Even if you choose wrong, you'll learn. Just keep moving. Ready to put this into action? I've got a gift for you. 👉 Get my FREE ICE Goal Tracking Tool 👈 It's in my bio. This is the exact tool I use to make million-dollar decisions. Download it. Use it. Crush your goals.

If you’re always busy but never moving forward, you’re doing it wrong. Being ‘busy’ is killing your business. Back when I was a solopreneur, I used to feel good about working hard. Busy felt productive. But in reality, I was spinning my wheels. Everything was 5% done, and I was stuck in an endless cycle. Hard work at the expense of smart work isn’t a badge of honour - it’s a trap. I didn’t have time to build the system that would bring clients to me - so I kept chasing them, day after day. Here’s how I finally broke free and turned it around: Delegate or automate the low-value tasks. → You’re not in business to be a glorified admin. → Your time is worth more - so spend it on high-impact work. Set boundaries with clients. → When you’re always available, you become disposable. → Clear boundaries lead to respect, and respect leads to fewer headaches. Get systems in place. → Lead generation doesn’t have to feel like running on a treadmill. → Once I built systems, leads and clients started coming to me. You didn’t start this business to burn out. You started it to take control - over your time, your income, and your life. Working yourself to exhaustion isn't the path to success. → Freedom starts when you take control. How are you managing your work-life balance? What specific strategies have helped you stop being “busy” and start being productive? Drop your tips in the comments - I’d love to hear them.