Aligning Solutions with Agency Workflows in Insurance

𝐈𝐧𝐬𝐢𝐠𝐡𝐭𝐬 𝐟𝐫𝐨𝐦 𝐖𝐨𝐫𝐤𝐢𝐧𝐠 𝐀𝐜𝐫𝐨𝐬𝐬 𝐂𝐚𝐫𝐫𝐢𝐞𝐫 𝐚𝐧𝐝 𝐒𝐨𝐥𝐮𝐭𝐢𝐨𝐧 𝐏𝐫𝐨𝐯𝐢𝐝𝐞𝐫𝐬 I continue to hear feedback from the carrier side of the industry regarding confusion with solution provider offerings. Having worked on both the carrier and solution provider sides of the insurance industry, I've seen firsthand the misunderstandings and missed opportunities that arise when each side doesn’t fully grasp the other’s goals, challenges, and unique solutions. One of the biggest challenges facing solution providers is clarifying their unique value proposition to carriers. Here’s a quick playbook for solution providers aiming to close that gap: 𝐊𝐧𝐨𝐰 𝐘𝐨𝐮𝐫 𝐂𝐚𝐫𝐫𝐢𝐞𝐫’𝐬 𝐏𝐚𝐢𝐧 𝐏𝐨𝐢𝐧𝐭𝐬 𝐁𝐞𝐲𝐨𝐧𝐝 𝐭𝐡𝐞 𝐏𝐢𝐭𝐜𝐡 Before stepping into a carrier meeting, it’s essential to move beyond your standard pitch. Take time to understand the carrier’s specific pain points and strategic goals. This doesn’t just mean presenting your solution’s features but framing them directly around the carrier’s unique needs. 𝐃𝐢𝐟𝐟𝐞𝐫𝐞𝐧𝐭𝐢𝐚𝐭𝐞 𝐛𝐲 𝐏𝐫𝐨𝐛𝐥𝐞𝐦, 𝐍𝐨𝐭 𝐏𝐫𝐨𝐝𝐮𝐜𝐭 When multiple vendors are providing similar solutions, the carrier’s choice often boils down to “who understands our challenges best?” Make your focus the problem you're solving, not just the technology behind it. Share real-life case studies or success metrics that align directly with the carrier’s priorities. 𝐄𝐬𝐭𝐚𝐛𝐥𝐢𝐬𝐡 𝐘𝐨𝐮𝐫𝐬𝐞𝐥𝐟 𝐚𝐬 𝐚 𝐒𝐭𝐫𝐚𝐭𝐞𝐠𝐢𝐜 𝐏𝐚𝐫𝐭𝐧𝐞𝐫, 𝐍𝐨𝐭 𝐉𝐮𝐬𝐭 𝐚 𝐕𝐞𝐧𝐝𝐨𝐫 Solution providers who position themselves as partners—invested in the carrier’s success—can achieve far more sustainable relationships. Demonstrate that your team is here to evolve alongside the carrier, providing support as their needs and the market change. 𝐂𝐨𝐦𝐦𝐮𝐧𝐢𝐜𝐚𝐭𝐞 𝐘𝐨𝐮𝐫 “𝐖𝐡𝐲” 𝐂𝐥𝐞𝐚𝐫𝐥𝐲 Carriers, like any client, want to know why you’re in this industry. When you communicate your mission—whether it’s simplifying claims, improving customer experience, or advancing digital transformation—it builds trust and establishes you as a purpose-driven partner. This is where your passion for the industry and problem-solving expertise can shine. 𝐏𝐫𝐨𝐯𝐢𝐝𝐞 𝐓𝐫𝐚𝐧𝐬𝐩𝐚𝐫𝐞𝐧𝐜𝐲 𝐢𝐧 𝐈𝐦𝐩𝐥𝐞𝐦𝐞𝐧𝐭𝐚𝐭𝐢𝐨𝐧 𝐚𝐧𝐝 𝐎𝐮𝐭𝐜𝐨𝐦𝐞𝐬 Clarity in execution and ROI is critical. Carriers want to understand what to expect from onboarding to outcomes. Break down each phase of implementation, offer realistic timelines, and communicate ROI metrics to foster confidence in your solution. By viewing solution-provider relationships as collaborative partnerships and focusing on empathy, understanding, and tailored solutions, we can transform our approach—and our impact. When both sides are aligned, it’s not just about sales—it’s about true innovation and lasting value.

Insurance agencies often manage or struggle with multiple processes, policies, and people. Without standardized workflows, inefficiencies can creep in, creating bottlenecks and frustrating both employees and clients. Here’s how to bring clarity and consistency to your agency's workflows: 1. Identify Repetitive Tasks Start by mapping out your current processes. What tasks come up repeatedly? For example: Claim processing. Policy renewals. Client onboarding. By recognizing these, you can create templates or step-by-step guidelines to streamline execution. 2. Build a Standard Operating Procedure (SOP) Document your workflows into a clear, easy-to-follow SOP. Include: Step-by-step instructions for each process. Decision points where teams might need additional approval. Clear roles and responsibilities. Tools like Trello or Asana can help digitize and track these SOPs. 3. Leverage Automation Where Possible Why spend hours on manual work? Automate repetitive tasks like: Sending reminders for policy renewals. Emailing claim status updates. Generating reports on sales or claims metrics. Automation saves time and reduces human error. 4. Train Your Team Thoroughly Even the best workflows will fail without proper training. Conduct sessions to familiarize staff with: The new standardized procedures. Tools or software introduced to support these workflows. Encourage questions and feedback to make the process user-friendly. 5. Continuously Monitor and Improve Standardization is not a “set it and forget it” approach. Regularly review and refine workflows based on: Employee feedback. Client satisfaction data. Process outcomes. Iterative improvements will keep your workflows effective as your agency evolves. Consistency isn’t just good for efficiency—it’s also a key driver of client trust and satisfaction. Are you currently working to standardize your agency’s workflows? Let’s chat about the challenges or tools you’re considering! 

One of the biggest challenges I see in insurance is shifting the perception of vendors from being just another service provider to becoming an indispensable strategic partner Too often, companies approach the industry transactionally by offering a product or service without integrating into the bigger picture of what agencies truly need... But the real value is in the implementation and partnership Companies that help solve process challenges for agencies - not just sell to them - see higher adoption and long-term success Pricing concerns often stem from a lack of clear ROI; help clients see the impact, not just the cost The biggest challenge? Breaking out of the "just another vendor" mindset and proving why a solution actually moves the needle A great product is only part of the equation! Execution, trust, and alignment with agency workflows are what drive real results.