How to Set Weekly Intentions on Mondays

I'm excited to share my system for staying productive all day, every day. This system allowed me to sell over $100M in my B2B sales career, then build a 7 figure coaching business working an average of 40 hours/week. Most importantly, my nights and weekends are free to spend with my family. Here's are the 3 simple steps I take every single week: Step 1: Complete a Weekly Plan & Scorecard at the beginning of each week On Monday mornings (or Sunday evening), I print and fill out a Weekly Plan & Scorecard. On this document, I write down all the important tasks and action items I aspire to get done that week in no particular order. I then rank each task in order of priority, typically prioritizing RGA's (Revenue Generating Activities) for my business. I originally took this scorecard from a book called the 12 Week Year, then adapted it to include a "Rank" column, which allows me to prioritize each action item. Prioritizing the Action Items allows me to know where to start every day, and prevents me from getting overwhelmed. Step 2: Daily Task Blocking in Calendar Whitespace At the beginning of each weekday, I fill up all the whitespace on my calendar for that day with high priority tasks taken directly from the Weekly Plan & Scorecard. This ensures that the most important tasks for the week get done first and eliminates daily decision fatigue. The key is to put the specific tasks on your calendar so there's no empty space. If for some reason any tasks on the calendar don't get completed for that day, I move them to the next day in any open whitespace. Step 3: Weekly Scoring At the end of each week, I score my performance using the simple formula: Tasks Completed / Tasks Written Down = Score % My goal is to score 85% or higher each week, although admittedly there are many weeks where I fall short. If there are any tasks that didn't get completed that week, they get moved to the following week. I rinse and repeat this process every single week. This ensures that I SHOW UP every single day, and stay productive throughout the entire work week. Additional keys to success include: 1. Taking short breaks when you feel mentally drained. Stretching, a short walk, and standing desk do wonders to change your state. 2. Minimize the number of daily meetings on your calendar (4 or less is optimal) to stay focused and ensure you have enough whitespace to get deep work done. 3. Give yourself an hour lunch to break up the work day. Every day I have lunch with my wife, and that's also on the calendar. 4. Do one thing at a time 5. If you have an unproductive day, forgive yourself. Of course, this is all easier said than done... That's why next week, in our 2nd *Transformation Tuesday* LIVE training session, I'm going to walk you through exactly how to leverage The 12 Week Year (and Weekly Scorecard) to transform your productivity and your life. Sign up here: https://lnkd.in/gsPsq2XR Only 500 spots available due to Zoom webinar limit!

I've performed this business growth ritual every Monday for 200 weeks It's my secret weapon for running an independent consulting business It's not meditation or visualization or affirmation. It's much more mundane: Weekly Planning. Every Monday, I create a plan for the week and I intentionally decide how I will spend my precious time. I follow these steps: 1. Goal Review: Review my progress toward annual, quarterly, and monthly goals     2. Project Prioritization: Stack-rank the projects I'm working on based on importance and urgency for the week, aligned with goals     3. Task Scheduling: Based on project priorities, I schedule key tasks throughout the week and—this is important—block time on the calendar I began this ritual back in my corporate job, with a sheet of paper and an Eisenhower matrix. Today, it's evolved into a database-driven efficiency machine. But the system was hand-crafted to support the ritual, not the reverse. If you want to grow a profitable business, then be intentional about how you spend your time. Do you own your calendar or does your calendar own you? P.S. If you want more tactics for running a successful independent consulting business, click "view my newsletter" at the top of this post.

This is the productivity system I used at Microsoft to have better weeks: I created the Agile Results productivity system for individuals, teams, and leaders to 10X their productivity. I used it to be on time, on budget high impact as a Program Manager at Microsoft leading multi-million dollar projects and teams around the world. And my Mom used it to paint her house. And doctors have used it in emergency scenarios around the world to triage and prioritize their work. I've taught my productivity system across Microsoft and beyond to help people master their productivity in work and life. The backbone of Agile Results is the Monday Vision, Daily Wins, Friday Reflection pattern: 1. 𝗠𝗼𝗻𝗱𝗮𝘆 𝗩𝗶𝘀𝗶𝗼𝗻: What are 3 Wins for This Week? 2. 𝗗𝗮𝗶𝗹𝘆 𝗪𝗶𝗻𝘀:  What are 3 Wins for Today? 3. 𝗙𝗿𝗶𝗱𝗮𝘆 𝗥𝗲𝗳𝗹𝗲𝗰𝘁𝗶𝗼𝗻: What are 3 Things Going Well?  What are 3 Things to improve? Monday Vision and Friday Reflection act as bookends for your week. The simplest way to start is to figure out your 3 Wins for This Week. Your 3 Wins for This Week inspire and "pull" you through the week and act as your North Star. When you advance and what to level up, you can use Agile Results to achieve focus, flow and fulfillment. You can use Agile Results to create a Strong Week. To create a Strong Week, you map out your Power Hours and your Creative Hours. Spend more time in your strengths, and less time in your weaknesses. When you do this well, your focus is on fire, you find your flow and you find more fulfillment. This is how you turn your chores into chances and unleash your greatest productivity potential.