Balancing Workloads and Deadlines Effectively

I’ve heard hundreds of time management tips over the years, but 90% of them aren’t practical for daily use. Why? Because they’re:   🚫 too theoretical 🚫 too abstract 🚫 too rigid These 5️⃣ are the ones I actually use every day—plus how to boost each one with AI (and the exact prompts I use). 👇 1️⃣ Prioritize ruthlessly Not every task deserves your time. Ask: If I only do one thing today, what will matter most? 🤖 AI prompt: “Here’s my to-do list: [paste list]. Please organize these using the Eisenhower Matrix—urgent vs. important—and suggest which I should do, delegate, defer, or delete.” 2️⃣ Use AI on the $10 task so you can focus on the $10K task If it’s low-impact or repetitive, delegate it to AI. Free yourself up for meaningful work. 🤖 AI prompt: “Here’s a list of my current tasks: [paste list]. For each one, tell me if it’s a $10 task or a $10,000 task. Recommend which I should delegate to AI and which I should prioritize myself.” 3️⃣ Eat the frog Tackle your hardest or highest-impact task first—before distractions set in. 🤖 AI prompt: “Here’s my calendar and to-do list for the week: [paste or describe]. Identify which tasks are most critical and when I’m best positioned (energy-wise or schedule-wise) to tackle them first thing in the day.” 4️⃣ Time-block more than meetings Protect chunks of time for deep, focused work—not just calls. 🤖 AI prompt: “Here’s my weekly calendar: [paste or describe]. Help me find 3 time blocks for deep work. Optimize my schedule to reduce context switching and maximize focus.” 5️⃣ Every ‘yes’ to something trivial is a ‘no’ to something meaningful Practice saying “no” with intention—your time is your most valuable asset. 🤖 AI prompt: “Act as my personal scheduler and productivity coach. I’ll list recent tasks, meetings, or requests. For each one, ask: Does this align with my priorities? What am I giving up by saying yes? Is this the best use of my time? Then recommend whether I should accept, delegate, delay, or decline—and how to respond.” ✨ Real game-changer: I don’t treat AI as a shortcut—I use it as a force multiplier. What’s your go-to time management tip? Drop it below 👇

In my 6+ years of Salesforce career, I've rarely missed deadlines. Missing deadlines isn't just frustrating, It can: → Cost the company more money → Mess up their reputation → Cost them customers If you never want to miss a deadline again… Read this post (& apply what you're about to read): 👇🏻 We miss deadlines for 2 main issues: 1/ Some unforeseen problem 2/ Being lazy, procrastinating, or trying to be perfect Nobody can do anything about the 1st issue. Sometimes stuff happens, and you have to drop some work... But issue 2 can be solved. Here's what works for me: 1/ Using Google Calendar Religiously • Put the main deadline as an "event" in the calendar • Add notification reminders a day before and 6 hours before the deadline This makes it physically impossible to miss a deadline by "accident" 2/ Break down the entire project Think of your project as stairs. You can't reach the next level in one step, right? Similarly, divide your project into small, daily-doable tasks. This will make the entire project digestible. 3/ Put something precious on the line Take bets with your co-workers or friends. Whenever someone misses a deadline, they must do something they hate. Example: Making coffee for the entire team for 7 days Whatever it is, take the bet seriously. If you're gonna brush it off, there's no point in placing a bet anyway... This makes you more accountable and the tasks less boring. 4/ Probably the best tip of the collection: Start early! Make a habit of not waiting till the last minute. Start working as soon as you can and cover at least 70% of the work in half of the total time. This way, if anything unexpected happens, you won't have any issues getting back on track. Also, you'll have enough time to review your work before sharing it with clients. This makes the business trust you and want to keep using you This simple 4-step process helped me rarely miss any deadlines in my entire career. What do you think of these steps? Let me know in the comments. If you enjoyed this post, please share it with your network and make sure you follow me for more posts like this. Lastly, if you're a business owner thinking of Automating Salesforce, you can book a free consultation call with me. {Link in comments}

Feeling overwhelmed by a never-ending to-do list? I used to let my schedule control me—until I discovered time blocking. Here’s the truth: Constantly switching between tasks leads to burnout. Time blocking helps you take charge of your day instead of letting your day take charge of you. ___ Here’s why it works: 🔹 Focused Productivity: Set specific blocks of time for particular tasks. 🔹 Reduced Stress: Knowing what you’ll work on and when cuts down the anxiety of a chaotic schedule. 🔹 Improved Quality: Give your full attention to each task, boosting the quality of your work. 🔹 Energy Management: Align your most challenging tasks with your peak energy levels to maximize efficiency. 🔹 Balance and Boundaries: Protect time for breaks and personal activities, preventing burnout. ___ How to Get Started: ↳Identify Priorities: Determine your most important tasks for the day. ↳Allocate Time Blocks: Schedule dedicated periods for certain types of tasks. For example, Tuesdays can be for client calls, and Thursday evenings for writing content. ↳Stick to the Plan: Honor your time blocks and avoid distractions. ↳Review and Adjust: Assess what worked and make necessary tweaks. What will you time block for this week? Share below! 👇 ___ ♻️ Found this valuable? Repost if this resonates with you. 🔔 Follow me Hetali Mehta, for more content like this.