Using Tech to Improve Meeting Efficiency

Last month, I jettisoned 85 meetings (nearly 4 per day) from my calendar by using Loom. Here are the top 5 ways Loom has improved how I work and made my workdays more enjoyable: 1) Skip meeting FOMO with replay: As an East Coast member of a mostly West Coast team, there are many meetings that happen after 5 p.m. - many of which I WANT to attend. With Loom, I can watch the replay the next morning at 1.5 speed and engage with my colleagues by dropping in emojis and comments at specific parts of the meeting. That last part is what makes Loom special because I am not JUST watching the replay - I can participate and "show up" async. 2) Share feedback in a more thoughtful and personal way: Sometimes leaving a comment on a page or presentation can feel cold or insufficient. I prefer to record a Loom as a comment so the person receiving the feedback hears my tone while digesting the note. It's also helpful to be able to share my screen to show examples of what I mean or am referring to in my comment. 3) Document a new process: Instead of calling a meeting where everyone is a forced passive listener learning a new process, I like to send a Loom so they can watch it at 1.5 speed and drop in questions I can answer later. I think chances of engagement and understanding greatly improve if someone can consume content at the time they choose vs. attending a meeting at a time when they may be distracted with other work. 4) Avoid those "can I grab 5 minutes to ask you how to do something?" meetings: These pop-up meetings can be disruptive when I am in the flow, so I ask colleagues to send me the question and I commit to a time when I will send them back a Loom with my recommendation/tutorial. Being able to share my screen and talk through my thought process helps with knowledge transfer. Bonus points for when I can use the same Loom to answer the same question coming from a different colleague! 5) Make live meetings more productive: During our most recent planning cycle, I recorded Looms that gave an overview of my proposed PR plans and sent them to stakeholders a week before a scheduled live meeting. By consuming the presentation content ahead of time, we were able to focus our discussion on gaps, blockers, and additional opportunities. It took the meeting from passive listening to an active exchange of ideas. Any other Loom diehards out there? How are you using it?

Let’s stop overcomplicating AI. One of the most immediate productivity wins? Using AI to record and transcribe your meetings—accurately and automatically. ✅ If you’re on Google Workspace → try Gemini ✅ If you’re in the Microsoft ecosystem → use Copilot ✅ If you use neither → Otter.ai is a solid option I personally love These tools don’t just transcribe. They extract action items, create to-do lists, flag deadlines, and even sync with platforms like Slack or Gmail to follow up. Most importantly: they let you stay present in the conversation, instead of toggling between listening and note-taking. A quick reminder—always disclose that your meeting is being recorded or that an AI tool is present. (Most apps announce it automatically.) This isn’t just about tech. It’s about presence, clarity, and working smarter. Are you using AI to support your meetings yet? Would love to hear what’s working for you.

When your most capable (and most expensive) minds spend half their day in meetings, but outcomes rely on memory, you’re essentially running your business on Snapchat, where communication is ephemeral and actionability hinges on recall. Agentic AI transforms ephemeral conversations into persistent, strategic assets that compound in value over time. Leaders can now extract insights automatically, generate agendas from past discussions, and invite only the necessary people, while ensuring the output is broadly accessible. Instead of vanishing into thin air, meetings become a searchable, mineable system of record that fuels organizational intelligence — whether or not you were in the room. https://lnkd.in/g5F4prwH via GeekWire, Mark Briggs, Read AI

Getting called out for "missing details" in important meetings? You're not the problem. The system is. After 15 years in HR, I've learned that missing critical details can: ↳ Lead to poor hiring decisions ↳ Create compliance issues during reviews ↳ Cause legal problems when conversations are disputed The truth? Our brains aren't built to listen AND take perfect notes simultaneously. Especially when the stakes are high. So I built something to fix this using Emergent. A Google Meet transcription tool that actually works for HR professionals. Here's what it does: ➡️ Real-time transcription ↳ Captures every word during interviews, reviews, and sensitive conversations ➡️ Multi-lingual Support ↳ Works across 99+ languages for diverse teams ➡️ Context preservation across meetings ↳ Maintains conversation threads when discussions span multiple sessions ↳ Links follow-up meetings to original contexts automatically ➡️ Google Auth integration ↳ Seamless setup with existing Google Workspace ↳ No additional login hassles The result? ↳ Better interviews - Focus on the candidate, not your notes ↳ Accurate documentation - Perfect records for performance discussions ↳ Legal protection - Exact transcripts when conversations matter ↳ Inclusive hiring - Support for neurodiverse candidates who communicate differently This changes everything not just for HR professionals like me, but for everyone juggling multiple meetings and high-context switching. Instead of choosing between active listening and note-taking, you get both - with exact records that capture every nuance. The quiet truth about managerial work? The details matter. The exact words matter. The context matters. Now you can focus on what you do best - connecting with people - while effectively leveraging tech and AI to handle the documentation. You don’t have to wait for the perfect tool. You can build it → emergent.sh What's one tool you wish existed to make your work easier? Drop it in the comments - let's help each other work smarter. ♻️ Repost if you’ve ever hacked together a messy workaround just to make your tools work. #HR #HumanResources #Hiring #WorkplaceTech