Tips for Focus and Prioritization

Delete your to-do list. My clients use this instead: The 5-25-5 Productivity Stack Elite performers don't manage time. They stack it. (Save this 5-25-5 Method) After coaching 200+ executives, here's what actually works: 1/ The Power Preview (5 mins) ↳ Rate your energy level (1-10) ↳ List your top 3 priorities ↳ Stack similar tasks together ↳ Pick ONE breakthrough move → 25% daily productivity improvement 2/ The Focus Lock (25 mins) ↳ Clear all notifications ↳ Set a non-negotiable timer ↳ Attack your biggest priority ↳ Use pressure as fuel → 46% reduction in daily distractions 3/ The Strategic Close (5 mins) ↳ Review what got done ↳ Stack tomorrow's tasks ↳ Schedule your next block ↳ Celebrate small wins → Save an average of 498 hours per year 4/ The Stack Multiplier ↳ Start with ONE block before 11am ↳ Protect it like a board meeting ↳ Stack blocks as you build momentum ↳ Reset timer if interrupted → 30% faster decision-making 5/ The Reality Check ↳ Progress beats perfection ↳ Energy management > time management ↳ Small wins compound ↳ Systems beat willpower → Target 85% effort for productivity balance Reality check: You don't need more time. You need better systems. Which tip will you implement tomorrow? 🔖 Save this productivity stack 🎯 Follow me (Loren) for more on leadership, workplace culture, and personal growth. ♻️ Share with to help others thrive

I get asked a lot by people, "Ryan, how do you manage all these different projects?" It isn't easy and I am not perfect at it, but you can climb the highest mountain by taking one step at a time. 10 Tips for Mastering Multi-Tasking Like a Pro 🚀 1️⃣ Prioritize Your Tasks 📝 Start with high-impact tasks first. Use the Eisenhower Matrix (urgent vs. important) to decide what needs immediate attention. 2️⃣ Use Time Blocking ⏳ Dedicate specific time slots for different tasks. Avoid context-switching by grouping similar activities together. 3️⃣ Leverage Technology 📲 Use productivity tools like Trello, Asana, or Notion to organize tasks and track progress efficiently. 4️⃣ Set Clear Deadlines ⏰ Give yourself a time limit for each task. Parkinson’s Law states that work expands to fill the time available—keep deadlines tight! 5️⃣ Master the 2-Minute Rule ⚡ If a task takes less than 2 minutes to complete, do it immediately instead of adding it to your to-do list. 6️⃣ Limit Distractions 🚫📵 Silence notifications, close unnecessary tabs, and use focus apps like Freedom or Forest to stay in the zone. 7️⃣ Batch Similar Tasks Together 🔄 Answer emails in one go, make all phone calls at once, and schedule social media updates in bulk instead of spreading them throughout the day. 8️⃣ Use the Pomodoro Technique 🍅 Work in focused 25-minute intervals followed by short breaks. This helps maintain energy and prevents burnout. 9️⃣ Learn to Delegate 🙌 If someone else can handle a task better or faster, delegate it. Free up time for high-value work. 🔟 Take Breaks & Recharge 🌿 Multi-tasking can drain mental energy. Step away, stretch, hydrate, or take a walk to refresh your mind before diving back in. ✅ Bonus Tip: Focus on progress over perfection—multi-tasking isn’t about doing everything at once but managing tasks efficiently without sacrificing quality! #Productivity #TimeManagement #Efficiency #WorkSmarter #Multitasking

𝗙𝗼𝗿 𝘆𝗲𝗮𝗿𝘀, 𝗜 𝗯𝗲𝗹𝗶𝗲𝘃𝗲𝗱 𝗺𝘆 𝗽𝗿𝗼𝗯𝗹𝗲𝗺 𝘄𝗮𝘀 𝘁𝗶𝗺𝗲. ⏳⁣ ⁣ “𝘐 𝘫𝘶𝘴𝘵 𝘯𝘦𝘦𝘥 𝘢𝘯 𝘦𝘹𝘵𝘳𝘢 𝘩𝘰𝘶𝘳 𝘪𝘯 𝘵𝘩𝘦 𝘥𝘢𝘺!”⁣ “𝘖𝘯𝘤𝘦 𝘵𝘩𝘪𝘯𝘨𝘴 𝘴𝘭𝘰𝘸 𝘥𝘰𝘸𝘯, 𝘐’𝘭𝘭 𝘨𝘦𝘵 𝘦𝘷𝘦𝘳𝘺𝘵𝘩𝘪𝘯𝘨 𝘥𝘰𝘯𝘦.”⁣ ⁣ But no matter how many strategies I tried or how many planners I bought, the overwhelm remained. Then, it hit me: Time wasn’t the issue. Focus was.⁣ ⁣ 𝗧𝗶𝗺𝗲 𝗶𝘀 𝗳𝗶𝗻𝗶𝘁𝗲—we can’t create more of it (even though we’d love to). But focus? That’s where the secret lies. 🔑 Here’s what I’ve learned:⁣ ⁣ 1️⃣ 𝗖𝗹𝗮𝗿𝗶𝘁𝘆 𝗶𝘀 𝗲𝘃𝗲𝗿𝘆𝘁𝗵𝗶𝗻𝗴.⁣ Not all tasks are created equal. Define your priorities and let go of what doesn’t align with what you truly need.⁣ 2️⃣ 𝗘𝗻𝗲𝗿𝗴𝘆 𝗳𝘂𝗲𝗹𝘀 𝗳𝗼𝗰𝘂𝘀.⁣ Ever notice HOW HARD it is to concentrate when you’re exhausted? Protect your energy by setting boundaries and taking care of your mental and physical health.⁣ 3️⃣ 𝗗𝗶𝘀𝘁𝗿𝗮𝗰𝘁𝗶𝗼𝗻𝘀 𝗮𝗿𝗲 𝘁𝗵𝗲 𝗿𝗲𝗮𝗹 𝘁𝗵𝗶𝗲𝗳.⁣ The key is to learn how to work smarter. Turn off notifications, create a dedicated workspace, and reclaim your attention. One technique that can help a lot is the Pomodoro method, which involves focusing fully for 25 (or even 45) minutes without distractions, followed by a 5—to 10-minute break.⁣ 4️⃣ 𝗬𝗼𝘂𝗿 𝗰𝗮𝗹𝗲𝗻𝗱𝗮𝗿 𝗿𝗲𝗳𝗹𝗲𝗰𝘁𝘀 𝘆𝗼𝘂𝗿 𝗳𝗼𝗰𝘂𝘀.⁣ I like to say, “If it is scheduled, it will get done.” Align your calendar with your priorities, not just your obligations.⁣ ⁣ The moment I stopped chasing “more time” and started cultivating better focus, everything changed. I accomplished more, stressed less, and felt deeply aligned with my goals.⁣ ⁣ So, what about you? Do you really need more time—or is it time to refocus? 🧠✨ ⁣ P.S.: Credits to the owner of the image. #TimeManagement #Focus #Leadership #Resilience ⁣

𝗘𝘃𝗲𝗻 𝘁𝗵𝗲 𝗺𝗼𝘀𝘁 𝗽𝗿𝗼𝗱𝘂𝗰𝘁𝗶𝘃𝗲 𝗹𝗲𝗮𝗱𝗲𝗿𝘀 𝗜 𝗰𝗼𝗮𝗰𝗵 𝗮𝗿𝗲 𝘀𝘁𝗿𝘂𝗴𝗴𝗹𝗶𝗻𝗴 𝘁𝗼 𝗳𝗼𝗰𝘂𝘀 𝗿𝗶𝗴𝗵𝘁 𝗻𝗼𝘄. These are high-achieving professionals — individuals who usually run their days with precision. But lately, time management and task prioritization have become a common theme in nearly every session. Why? My hunch: The ongoing uncertainty in the world is making it harder to focus. When things feel unpredictable, even small decisions can feel heavy. The mental load builds, and everything starts to feel urgent. One tool I often share is the 𝗕𝗶𝗴 𝗧𝗵𝗿𝗲𝗲 method: At the start (or end) of your day, identify the 𝘁𝗵𝗿𝗲𝗲 most important things you need to accomplish. Not ten.  Not five.  𝗝𝘂𝘀𝘁 𝘁𝗵𝗿𝗲𝗲. This simple shift can: ✔️ Reduce decision fatigue ✔️ Help distinguish urgency from importance ✔️ Create a sense of focus and momentum I’ve used this practice for years. Personally, I prefer to set my Big Three in the morning, but some of my clients do it at the end of the day to close out their work and set intentions for the next day. When things feel out of control, narrowing your focus can be a powerful way to take back your time and protect your energy. 𝗪𝗵𝗮𝘁 𝗵𝗲𝗹𝗽𝘀 𝘆𝗼𝘂 𝗰𝘂𝘁 𝘁𝗵𝗿𝗼𝘂𝗴𝗵 𝘁𝗵𝗲 𝗻𝗼𝗶𝘀𝗲 𝗮𝗻𝗱 𝗳𝗼𝗰𝘂𝘀 𝗼𝗻 𝘄𝗵𝗮𝘁 𝗺𝗮𝘁𝘁𝗲𝗿𝘀 𝗺𝗼𝘀𝘁? #leadershipcoaching #timemanagement #focus #mentalload #sustainableleadership