Using Automation to Save Time on Repetitive Tasks

AI's hype is everywhere, but its practical application is what truly matters. !! Unlike the self-driving car hype of a decade ago, AI's implementation in the real world is uniquely different. Over the past year, I've witnessed firsthand how AI can augment our capabilities at SJ Innovation. It may not replace our jobs, but it does serve as a powerful assistant, handling numerous tasks efficiently. Since OpenAI introduced the "OpenAI Assistant," we've created over 250 specialized assistants within our organization. Upon reviewing these AI assistants, I've come to realize they haven't replaced any jobs. Instead, they're akin to having a team of interns, each adept at performing specific tasks, saving us 10-15 minutes each time. If you're leveraging 5-10 such assistants, that's a savings of 1-2 hours per day — a significant boost to productivity that will only improve over time. Here are some unusual and small assistant example: 1) Attendance Analysis: Develop AI solutions to analyze attendance data across multiple files, generating comprehensive reports to identify patterns and optimize team schedules. Create and Used by: Admin/Hr department 2) Quality Assurance Report Review: Assist QA teams Assistant manager by tracking project hours versus contracted hours to prevent burnout and ensure optimal productivity. 3) QA/Test cases for Client Project: Upload client project data, past test cases and input new requirements. Result new cases 4) Convert my code to old Version of Cakephp: Client running an application with old version, write code and it convert to old version of cakephp 5) RFP helper: Upload All document about project and old RFP document and now it can help write based on client requirements and our past RFP My advice? Get involved. Sign up for ChatGPT premium, create your own GPT, or if you're leading a team, develop your own assistants using the API. These digital helpers could become your next competitive edge, much like an diligent interns, ready to streamline your daily tasks and workflows. #AIAssistants #ProductivityTools #Innovation #OpenAI #Teamwork #SJInnovation

20+ agents save me hours daily. Most people wait for AI to "get better" or for their company to provide training. Meanwhile, they're missing the obvious stuff happening right now. Here's what I learned building workflows that actually work: 𝗦𝘁𝗮𝗿𝘁 𝘀𝘁𝘂𝗽𝗶𝗱𝗹𝘆 𝘀𝗺𝗮𝗹𝗹. After coffee chats, I'd forget key insights within days. Built a simple workflow: Slack myself notes → copies to Google Sheet. Then added AI: now it creates follow-up calendar events, extracts discussion topics for next meeting, and builds my relationship "CRM". Started basic, became essential. 𝗧𝗮𝗿𝗴𝗲𝘁 𝗵𝗶𝗴𝗵-𝗳𝗿𝗶𝗰𝘁𝗶𝗼𝗻 𝘁𝗮𝘀𝗸𝘀 𝘆𝗼𝘂 𝗮𝘃𝗼𝗶𝗱. Everyone knows storytelling matters for career growth. Nobody does it because sitting down to write stories feels overwhelming. So I text ideas to Slack → agent saves to Notion → runs analysis/feedback → repeat with followups. Now I bank stories during my commute instead of procrastinating for months. 𝗙𝗼𝗿𝗴𝗲𝘁 𝘁𝗵𝗲 𝗴𝗿𝗮𝗻𝗱 𝗔𝗜 𝘃𝗶𝘀𝗶𝗼𝗻. Skip waiting for the "universal assistant" to solve everything for you. Build for your weird, specific habits. Those patterns become product ideas when you notice what you actually use. The one-person business isn't coming – it's here. While everyone debates job displacement, smart people are becoming force multipliers. Big platforms won't solve your niche problems. You will. Stop waiting. You don't need to be an engineer or know how to code. Building for hundreds of millions of users taught me: we all started exactly where you are now. Your repetitive tasks are someone else's $100M opportunity. Start building. What would you automate first? (Happy to share my exact workflows if helpful) #AI #Automation #ProductThinking #TechLeadership #FutureOfWork

Ever feel like your team is stuck in an endless loop of manual data entry? (Automation Tip Tuesday 👇) That’s exactly where one of our clients — an education consulting firm — found themselves. They were juggling a whole tech stack of tools that didn’t “talk”  to each other, creating inefficiencies and double work. We started with a look into their sales workflow. 🔹 Sales data lived in HubSpot, but once a deal closed, someone had to manually update Asana to track project progress. 🔹 Internal teams worked from one Asana board, but clients needed visibility into their own project timelines — cue more manual updates. 🔹 With so much repetitive data entry, valuable time was being wasted on low-impact admin work. Here’s what we did: 🔗 HubSpot → Asana automation: We created an integration that auto-generates project tasks in Asana when a deal reaches a certain stage in HubSpot. No more copy-pasting! 📢 Internal and client boards sync: Internal progress updates in Asana now automatically reflect on client-facing Asana projects, reducing the back-and-forth. Less busywork, more productivity. By eliminating duplicate data entry, the team saved 10+ hours per week — time now spent on strategy and client success. When your tools work together, your team can focus on what really matters. Where is your team losing time? Drop a comment below! ⬇️ -- Hi, I’m Nathan Weill, a business process automation expert. ⚡️ These tips I share every Tuesday are drawn from real-world projects we've worked on with our clients at Flow Digital. We help businesses unlock the power of automation with customized solutions so they can run better, faster and smarter — and we can help you too! #automationtiptuesday  #automation #workflow #efficiency