Fix Email Address Issues on Websites

If you’re still sending email from an onmicrosoft.com address, Microsoft is tightening the rules. This matters because your messages could start getting throttled or blocked, which means invoices, password resets, and customer updates might never arrive. Microsoft’s goal is to stop spammers who spin up fresh tenants and abuse the shared onmicrosoft.com domain. But the side effect is real organizations will see lower deliverability and limits on bulk or automated sends until they move to a proper, verified domain. What’s changing? Microsoft is putting sending limits and stricter checks on any email that leaves an onmicrosoft.com address. Because it’s a shared domain used by millions, one bad actor can hurt the reputation for everyone. The fix is simple but urgent: switch to your own branded domain and set up modern email authentication (SPF, DKIM, and DMARC). That tells receiving mail systems, “Yes, this is really us,” and helps keep your mail out of spam and off block lists. What should you do now? Audit where onmicrosoft.com shows up—service accounts, no-reply inboxes, ticketing tools, scanners, CRM alerts, and scripts. Register or connect your custom domain, add the DNS records, and rotate apps and automations over to the new addresses. Test mail flow, watch for bounce backs, and update address books, forms, and templates. Train your team so they know which sender addresses are approved going forward. A little cleanup today will save a lot of missed messages tomorrow. #Microsoft365 #EmailSecurity #ITAdmin #ChangeYourPassword Follow me for regular updates on Microsoft 365 changes, security tips, and clean-up checklists that keep your org’s email flowing.

Most focus on copy, list building, and tech stack. But none of that matters if your emails never reach the inbox. Bad data kills deliverability. High bounce rates get you flagged as spam. Your emails never reach decision-makers. The fix? Clean your list before you send. • Verify domains - ensure the company email is active and in use. • Monitor bounce rates - anything over 2% signals a major problem. • Use multiple senders - rotate domains and warm them up properly. • Run email validation tools - weed out invalid, inactive, and risky emails. Outbound is already a numbers game. Don’t make it harder by sending to bad data. Use one of these tools to fix your deliverability: LeadMagic Prospeo.io ZeroBounce MillionVerifier Woodpecker.co x Bouncer BounceBan (Verify risky emails without sending messages) What would you add to the list?

You can spend tons of hours and money finding leads and crafting your outreach message. But if it lands in spam, all your efforts won’t matter. Let me share a story: I was working with a team that had created the perfect campaign. They had great content, engaging subject lines, and a killer call to action. But the results were dismal. Their emails weren't even reaching their prospects. They were frustrated, and rightfully so. "We did everything right, but our emails are landing in spam," they told me. That’s when I learned: I can’t help a team with their sales without first fixing their deliverability. So, I dived deep into understanding the mechanics. Authentication, list hygiene, personalization. It was a steep learning curve, but the results were worth it. Here’s the formula I developed to fix email deliverability: Start with your technical setup: → Authenticate your domain with SPF, DKIM, and DMARC. → Set up your custom tracking domain. → Get unlisted from any email blacklists. Move to managing your campaign: → Keep your sending limit to 50-80 emails per inbox daily. → Use inbox rotation for more volume. → Maintain a 12-minute interval between emails. → Verify email addresses to avoid hard bounces. Warm-up process: → Warm up your email address for 3-5 weeks. → Ramp-up increment: <6 months, 1 email per day. >6 months, 2 emails per day. → Use smart clustering for personalized warm-ups. Don’t forget about your email copy: → Use liquid syntax for customisation. → Avoid spam words. → Add personalisation. → A/B test your approach. Monitoring and adjusting: → Continuously monitor spam rates, blacklists, and bounce rates. → Adjust strategies based on real-time data. This sales team went from struggling to thriving. They saw their emails reach their intended recipients, leading to more engagement and closed deals. Want to learn more? Comment ‘deliverability' below, and I’ll share how lemwarm can help you succeed!

Updated bulk email requirements by Google and Yahoo. I would imagine Microsoft won’t be far behind. Yahoogle will begin enforcing these requirements beginning in Feb. So only 26 days left to get this done or risk your emails being blocked/denied by Yahoo, AOL, and Google. I’ve color coded the screenshot to make it super easy to know what *you* are responsible for. ‣ RED: Set up your SPF and DKIM Records ‣ ORANGE: Install Google Postmaster Tools and monitor your spam rate. It should be kept under 0.1%. Spam complaints are calculated on a daily basis. If your complaint rate gets close to or over 0.3% - you’re at risk of burning your sending domain/email. ‣ BLUE: Use your own domain - you’ll no longer be able to send from email addresses like tyler@gmail(.)com from your ESP. This is because Google themselves are implementing their own DMARC policy and if you’re sending from a gmail(.)com email address, that will fail Google’s DMARC and none of your emails will be delivered. ‣ PINK: Set up a DMARC policy. Here’s a copy/paste example DMARC Record for you ----- Record Type: TXT Name: _dmarc Value: v=DMARC1; p=none; rua=mailto:email+dmarc@yourdomain(.)com; sp=none; adkim=r; aspf=r ----- ***update that RUA tag to *your* email. I recommend putting the “+dmarc” to make these reports easy to filter since dmarc reports are generated daily. So my email tyler@hypermediamarketing(.)net would look like this tyler+dmarc@hypermediamarketing(.)net. Then in gmail I would create a filter for any emails to the email address “tyler+dmarc@hypermediamarketing(.)net” to go into a dmarc folder. Or there are DMARC monitoring services you can have those reports sent too. Which I would also recommend so you're actively monitoring your DMARC reports. ----- Last, this is something that needs to be done for every software you're using for emailing. If you're using Google Workspace for 1:1 emails - ensure all authentication measures have been set up. If you're using ActiveCampaign, HubSpot, Keap, MailChimp, etc - SPF and DKIM records need to be set up for those *as well as* Google Workspace. If you're using a help desk - SPF and DKIM records need to be set up. Hit me up with questions if you have them! #emailmarketing #emailmarketingtips

You hit send, but your email vanishes into thin air. No reply. No bounce notification. Just silence. What if I told you this is a common trap many fall into? Your email could be undeliverable, and if you're ignoring this, you're letting valuable leads slip away. Here’s the scoop on why your emails might not land: 1. Typos and Fake Emails: A simple error can send your message into the void. 2. Full Mailboxes: If the recipient's inbox is packed, they won't see your email. 3. Spam Filters: Certain words and multiple links can trigger these filters. 4. Blocked Domains: Too many "spam" reports can get your domain blacklisted. 5. Attachment Overload: Large files can cause issues - opt for cloud storage instead. Now, how can you fix this and boost deliverability? → Verify your email list often. → Monitor your bounce rates closely. → Authenticate your emails with SPF, DKIM, and DMARC. → Test before you send - use inbox placement tools to ensure success. If your emails aren’t reaching inboxes, they’re essentially worthless. Once you improve your deliverability, expect heightened engagement and increased revenue. Ever faced the frustration of undeliverable emails? Share your experience in the comments.