Delegation strategies for trust-based growth

"I'll delegate when I find good people." Translation: "I'll trust them after they prove themselves." Plot twist: They can't prove themselves until you trust them. Break the loop. Delegate to develop. Here's how: 1️⃣ What should you delegate? Everything. Not a joke. You need to design yourself completely out of your old job. Set your sights lower and you'll delegate WAY less than you should. But don't freak out: Responsibly delegating this way will take months. 2️⃣ Set Expectations w/ Your Boss The biggest wild card when delegating: Your boss.  Perfection isn't the target. Command is.  - Must-dos: handled  - Who you're stretching   - Mistakes you anticipate   - How you'll address Remember: You're actually managing your boss. 3️⃣ Set Expectations w/ Yourself  Your team will not do it your way.  So you have a choice: - Waste a ton of time trying to make them you?   - Empower them to creatively do it better?  Remember: 5 people at 80% = 400%. 4️⃣ Triage Your Reality - If you have to hang onto something -> do it.  - If you feel guilty delegating a miserable task -> delete it.  - If you can't delegate them anything -> you have a bigger problem. 5️⃣ Delegate for Your Development  You must create space to grow. Start here:   1) Anything partially delegated -> Completion achieves clarity.  2) Where you add the least value -> Your grind is their growth.  3) The routine -> Ripe for a runbook or automation. 6️⃣ Delegate for Their Development Start with the stretch each employee needs to excel. Easiest place to start: ask them how they want to grow. People usually know. And they'll feel agency over their own mastery. Bonus: Challenge them to find & take that work. Virtuous cycle. 7️⃣ Set Expectations w/ Your Team  Good delegation is more than assigning tasks:  - It's goal-oriented  - It's written down  - It's intentional When you assign "Whys" instead of "Whats", You get Results instead of "Buts". 8️⃣ Climb The Ladder Aim for the step that makes you uncomfortable:     - Steps over Tasks  - Processes over Steps  - Responsibilities over Processes  - Goals over Responsibilities   - Jobs over Goals  Each rung is higher leverage. 9️⃣ Don't Undo Good Work Delegating & walking away - You need to trust. But you also need to verify. - Metrics & surveys are a good starting point. Micromanaging - That's your insecurity, not their effort. - Your new job is to enable, motivate & assess, not step in. ✅ Remember: You're not just delegating tasks. - You're delegating goals. - You're delegating growth. - You're delegating greatness. The best time to start was months ago.  The next best time is today. 🔔 Follow Dave Kline for more posts like this. ♻️ And repost to help those leaders who need to delegate more.

Most leaders don't have a delegation problem. They have a trust problem. Here's the 3-Tier Delegation Matrix that helped me scale teams from 5 to 70: 1. Comfort Zone Tasks The Trap: You're hoarding quick wins, stunting your team's growth. Reality Check: Those tasks you do in your sleep? They're holding you back. Action: List 3 tasks you excel at but need to let go. Today. 2. Growth Zone Tasks The Gap: Your team's potential is bottlenecked by your hesitation. The Truth: Controlled failure builds stronger teams than constant success. Action: Assign one ambitious project this week. Be their safety net, not their ceiling. 3. High-Stakes Tasks The Fear: "Nobody can handle this but me." The Irony: You learned through trial by fire. Why deny others the same growth? Action: Pick your most guarded responsibility. Transfer complete ownership. The Simple Framework: • Routine tasks → Delegate immediately • Growth tasks → Support actively • Critical tasks → Trust completely This isn't theory. This matrix helped me run autonomous vehicle operations across 5 countries. When ex-nurses crushed PR roles and engineers became operations leads, I learned: Trust doesn't just delegate work. It unlocks potential. Your team is more capable than you think. The question is: are you brave enough to prove it? (P.S. What's the hardest task you've delegated, and how did it go?)

Built 3 companies to $200M. Here's what I learned about delegation: Most CEOs think they're bad at delegating. The real problem? They're delegating wrong. The hard truth: You're not protecting your team by doing everything.     You're: Burning yourself out Bottlenecking growth Breaking trust     Your team needs to feel valued, not protected. Here's my proven system:     1. The Mindset Shift I used to think:  "No one can do this as well as me." Reality check:  When I got a concussion and couldn't work, my team excelled.     They just needed space to step up.     2. The Success Formula Before delegating any task, define: • What does success look like? • What's the deadline? • What resources are needed? • How will we measure results?     Clarity creates confidence.     3. The Communication Machine Create clear channels: • Slack = company chatter • Notion = project discussions • Email = external only • Weekly memos = alignment     No one-off conversations about projects. No decisions in DMs.     4. The Trust Test Ask yourself: "Would I pay someone $1M/year to do what I'm doing right now?" If not, why are YOU doing it? Your job is to: • Set vision • Build systems • Lead strategy • Make key decisions Delegate everything else.     5. The Weekly Ritual Every Friday, ask: • What did I do this week that someone else could do? • What meetings could I skip? • Where am I the bottleneck? • What systems need building?     Then take action.     6. The Team Power-Up Your team needs to know: • Where we're going • Why it matters • How they contribute • What success looks like     Give them this clarity, and they'll surprise you. The Final Truth: A CEO doing $10/hour tasks is a $10/hour CEO. Your company needs you operating at your highest level. Delegation isn't about doing less. It's about focusing on what matters most.   ♻️ Repost to help a leader in your network  🔔 Follow Christine Carrillo for more

I used to be the person who would jump in and "fix" things when my team hit a roadblock. It felt faster, cleaner, and frankly, I knew I could deliver the result we needed. But I was robbing my team of something crucial: the chance to grow. The shift from "I'll handle it" to "How can I help you handle it?" changes everything. Here's what I've learned about stepping back to develop others: 1. Start with the right question. Instead of "What needs to be done?" ask "Who on my team could benefit from taking this on?" Every challenge becomes a development opportunity when you view it through this lens. 2. Resist the rescue reflex. When someone struggles, our instinct is to jump in. But struggle is where growth happens. Offer guidance, ask probing questions, share resources—but let them work through the solution. 3. Make failure safe. If you're going to delegate meaningful work, you have to accept that it won't always go perfectly. Create an environment where people can experiment, make mistakes, and learn without fear. 4. Celebrate their wins, not your teaching. When someone succeeds after you've developed them, the spotlight should be on their achievement, not your mentoring. This builds their confidence and reinforces that growth mindset. The irony? When you stop doing everything yourself, your team becomes capable of so much more. You free yourself up for higher-level strategic work, and you build a team that doesn't need you to micromanage every decision. What's the hardest part of delegation for you? The time investment upfront, or trusting others with important outcomes? ♻️ Repost to help others in your network and ▶️ Follow me @NicholasColisto for more leadership tips #Leadership #TeamDevelopment #Management #Growth

One of the early mistakes of my career was not knowing what delegation meant. Sure I understood the term but the meaning in managing a team was something I didn't know. About 20 years ago, the real estate industry in India started to grow rapidly. It was at this time that we were a small family-operated business. I was keen to grow the business, and in my quest, as we grew, I consulted a number of management experts. The overwhelming advice I received from the gurus was to "Hire competent people, trust them, and let them do the job. Sure, there will be mistakes, but that's to be expected." I did just that, and a few years later, we were in a mess - I was dealing with all sorts of problems. I realised that I had let the professionals act and take decisions without having a proper review mechanism. In hindsight, I realise that what I did wasn't really delegation, but in fact, it was abdication. My learnings: 1. Responsibility of Oversight: Even if delegating tasks, the responsibility to oversee and ensure results rested with me. 2. Need for Review Mechanisms: Proper review mechanisms are essential to course correct along the way before things go out of hand. 3. Do not micromanage: Allow the person to do things their way, but track and review to ensure the end goals are in sight and on track. Telling people how to do things is micro management but delegation allows them to decide how to get the job done. Here are a few suggestions for better delegation: 1. Clear Expectations: Clearly define the goals and expectations for the delegated tasks. 2. Regular Check-ins: Schedule regular check-ins to monitor progress and provide guidance if needed. 3. Feedback Loop: Establish a feedback loop where both parties can communicate openly about challenges and successes. 4. Empowerment with Accountability: Allow subordinates to choose their own path to attain the goal but ensure they understand the accountability attached to their responsibilities. I am lucky to have been able to course correct, implement systems and change the culture in the organization that helped get us where we are today. Today, when something goes wrong, I don't ask "How did that happen?" I ask "how did I LET that happen". The buck stocks with me. Leaders don't abdicate. #Delegation #TeamManagement #Accoubtability #Entrepreneurship

As Chief Engineer of strategic ballistic missile submarine USS Kentucky, I felt I had to have every answer. I was in every action, every system, every repair. The stakes were too high for anything less. But here’s the truth: that approach was untenable. No single person can shoulder that weight forever. What saved me—and what made our team world-class—wasn’t my control. It was: ✅ Delegation — trusting officers and sailors to own their watch. ✅ Intent-based leadership — giving clear direction, not micromanagement. ✅ Trust-based communication — speaking up early, listening deeply. ✅ Transparent expectations — clarity about what “good” looked like. ✅ Deep but meaningful checking — not hovering, but verifying. Scaling your business is no different. Early founders often try to be in every decision, every hire, every customer interaction. But just like on a submarine, that weight will break you—and stall your team. The transition from “I control everything” to “we achieve everything together” is what transforms brilliant engineers and scientists into enduring leaders. 💡 Where are you in that journey—holding every answer, or scaling through trust? #Leadership #ScalingUp #Delegation #ExecutiveCoaching #EngineeringLeadership #CoreX #Trust #IntentBasedLeadership #focalpountcoaching

The leader who talks most about delegation often struggles the most with it. I’ve seen this play out again and again. A leader says, “I trust my team completely.” And yet, two weeks later, they’re buried in approvals, chasing follow-ups, and firefighting work they should’ve let go of months ago. Why does this happen? Because delegation feels easy in theory, but in practice it triggers our fears: 👉 “What if they don’t do it the way I would?” 👉 “What if the outcome is bad and I get blamed?” 👉 “What if it’s faster if I just do it myself?” Context matters,  delegation fails not only because leaders hold on, but also when systems or skills don’t support it. I’ve seen leaders back editing slides at midnight, not from necessity, but from a lack of trust or structure. The result? Leaders who are exhausted, teams who are disengaged, and organizations that run slower than they should. But the flip side is When delegation works, it’s powerful. You buy back your time. You grow people faster. You signal trust, and your organization stops bottlenecking around you. So how do you make it work? Try these 5 quick wins: → Delegate outcomes, not tasks. Tell people the “what” and “why,” not just the “how.” → Start small. Hand over things that are safe to fail and build trust on both sides. → Set clear check-ins. Not micromanagement, but milestones that keep work on track. → Match tasks to talent. Delegation fails most when it’s given to the wrong person. → Let go of perfection. 80% done by someone else is better than 100% stuck with you. Because delegation isn’t just about lightening your load. When leaders hold everything, innovation slows, decision-making bottlenecks, and future leaders never get the chance to stretch. When they let go, they create capacity, capability, and the next layer of leadership. The truth is, delegation isn’t about handing off work. It’s about multiplying your impact. And the leaders who master it? They build teams that outgrow them in the best possible way. #Delegation #Teamwork #LeadershipDevelopment #WorkplaceCulture #FutureOfWork #PeopleManagement #LeaderMindset #GrowthMindset #Productivity

"Delegate and empower." Sounds great in theory, am I right? Early in my career, I read countless leadership books preaching these words. “It was everywhere”. Delegation is the key to success. But let me be honest… It felt like corporate jargon. I thought delegation meant handing over tasks and stepping back. Letting people figure it out on their own. That’s how I saw most leaders do it. That’s what the books seemed to say. But reality? True delegation and empowerment are so much more. Over the years, this is what I’ve learned: 1. You can’t just pass down tasks.  - You need to understand the person; their skills, strengths, weaknesses, and what drives them. 2. It’s a process.  - Think of it like getting to know a friend so building trust takes time. 3. Support matters.  - Delegation isn’t about disappearing; it’s about providing guidance without micromanaging (yes, I know that part is hard). 4. Accountability isn’t control.  - It’s about ensuring people feel trusted and supported. Trust isn’t just given, it’s earned. Leadership isn’t about hiding in your office and enjoying that dark roasted cup of coffee in peace. It’s about creating an environment where people feel confident taking ownership. Why? Because they know you have their back.

You cannot scale anything - your business, your team, your impact if you are doing everything yourself. Learning to delegate has been one of the most important mindset shifts I have coached leaders through. It is also one of the hardest. Most of us do not resist delegation because we lack capable people. We resist because we fear letting go of control, making mistakes, or slowing things down. However, holding on to everything limits your growth and prevents your team from stepping up. If you want to become a better delegator, start here: 📌 Get clear on what is stopping you. Is it perfectionism? Is it a fear of things going wrong? Ask yourself: What is the cost of continuing this way? 📌 Know what to hand over. If it is not about strategy, hiring, or enabling your team, it can likely be delegated. 📌 Start with small wins. Pick one task. Set it up for success. Let your team build confidence, and you will build trust. 📌 Give clear outcomes, not step-by-step instructions. Empower people to think. That is where growth happens. 📌 Check in at set intervals. Keep the lines open without hovering. Clarity and trust work best when they go hand in hand. Delegation is not about doing less. It is about doing what matters most and enabling others to do the same. Source: Harvard Business Review #leadership #culture #entrepreneurship #growth #scalingup

Ever Felt Like You're Carrying the World on Your Shoulders? As a beginning to mid-level manager, the urge to deliver may drive you to want to do it all. But here's the thing: great leaders don't shoulder all of the load. What is that one thing they do it effectively - Delegation. Are you empowering your team through delegation, or are you micromanaging because you're afraid? Effective delegation lightens your load, strengthens your team's autonomy, builds trust in them, and better secures the outcomes. Here are 5 actionable tips to help you delegate tasks efficiently: 1. Know Your Team's Strengths Every team possesses a specialized skill set. It has been rightly said हर खिलाड़ी की अपनी ताकत होती है। Delegate the tasks based on their strengths for maximum efficiency and motivation. When you align tasks with talent, great things happen. 2️. Establish Clear Expectations Clearly communicate what you want to achieve, by what time, and what the desired outcome is. Let your team know what you need but give them the freedom with how they'll get there. Clear direction + creative freedom = success. 3️. Equip and Support Your Team Don’t just assign tasks—provide the tools and resources needed to succeed. Do you agree with this बिन साधन योद्धा मैदान में नहीं उतर सकता? Be available for guidance, but let them take ownership of their work. 4️. Trust, Don't Micromanage Let go of the need to control every single detail. Trust your team so that they can be creative and responsible. If you micromanage, you hamper growth. Step aside and watch your team answer the call. 5️. Give Feedback Constructively Once the task is executed, provide feedback. Celebrate successes and provide insights for areas of improvement. Ongoing feedback helps your team learn and guarantees improved results with each delegation. Things I learned very late and you should do it sooner, the more you delegate, the more you grow not just a team, but also yourself as their leader. The best delegation isn't about managing tasks; it's about developing leaders. Time to kick your delegation game up a notch. Begin delegating today and see your team thrive as you tend to what really matters. ------------------------------------------------------------------------------------ P.S. Leading as an introvert comes with unique challenges. Want to share your experiences or ask questions in a relaxed, one-on-one setting? Let’s have a virtual coffee and discuss how you can thrive in your role without losing your sense of self. Schedule a chat with me today!" Link - https://lnkd.in/d2WU3pHA #leadership #delegation #teammanagement #careergrowth #managementtips #delegationskills #mentor #kbdecodes