Best Practices for Virtual Training Sessions

I’ve been thinking a lot about the 90 minute virtual meeting paradox. We spend the first 30 minutes on welcoming everyone and introductions, the next 15 on framing, and then a few people share thoughts. Then, just when the conversation gets meaningful, the host abruptly announces "We're out of time!” and throws a few rushed closing thoughts and announcements together. Sound familiar? We crave deep, meaningful, trust-based exchanges in virtual meeting environments that feel both tiring and rushed. It seems like as soon as momentum builds and insights emerge, it’s time to wrap up. Share-outs become a regurgitation of top-level ideas—usually focused on the most soundbite-ready insights and omitting those seeds of ideas that didn’t have time to be explored further. And sometimes, we even cite these meetings as examples of participation in a process, even when that participation is only surface level to check the participation box.  After facilitating and attending hundreds (thousands?) of virtual meetings, I've found four practices that create space for more engagement and depth: 1. Send a thoughtful and focused pre-work prompt at least a few days ahead of time that invites reflection before gathering. When participants arrive having already engaged with the core question(s), it’s much easier to jump right into conversation. Consider who designs these prompts and whose perspectives they center. 2. Replace round-robin introductions with a focused check-in question that directly connects to the meeting's purpose. "What's one tension you're navigating in this work?" for example yields more insight than sharing organizational affiliations. Be mindful of who speaks first and how difference cultural communication styles may influence participation.  3. Structure the agenda with intentionally expanding time blocks—start tight (and facilitate accordingly), and then create more spaciousness as the meeting progresses. This honors the natural rhythm of how trust and dialogue develop, and allows for varying approaches to processing and sharing.  4. Prioritize accessibility and inclusion in every aspect of the meeting. Anticipating and designing for participants needs means you’re thinking about language justice, technology and materials accessibility, neurodivergence, power dynamics, and content framing. Asking “What do you need to fully participate in this meeting?” ahead of time invites participants to share their needs. These meeting suggestions aren’t just about efficiency—they’re about creating spaces where authentic relationships and useful conversations can actually develop. Especially at times when people are exhausted and working hard to manage their own energy, a well-designed meeting can be a welcome space to engage. I’m curious to hear from others: What's your most effective strategy for holding substantive meetings in time-constrained virtual spaces? What meeting structures have you seen that actually work?

🤐 "Dead Air" on Zoom? It’s Not Disengagement — It’s Cultural. 🌏 Your global team is brilliant, but meetings are met with silence. You ask for input, and… nothing. It’s not that they don’t care. It’s cultural. In many cultures, challenging a leader publicly can feel disrespectful. Speaking up might risk "losing face." So, instead of collaboration, you get cautious nods, and critical ideas die quietly. 💥 The cost? Missed feedback, hidden conflicts, derailed timelines, and talent feeling unseen and unheard. But it doesn’t have to be this way. 🚀 Here’s how to encourage real participation and build trust across cultures — starting today. 1️⃣ Invite opinions privately first. Many cultures value privacy and may hesitate to disagree publicly. Before the meeting, send out an agenda and ask for input by email or private chat. This gives team members time to reflect and feel safer sharing. 2️⃣ Create "round robin" sharing moments. During the call, explicitly invite each person to share, one by one. Use phrases like: "I’d love to hear a quick insight from everyone, no wrong answers." This reduces the fear of interrupting or "stepping out of line." 3️⃣ Model vulnerability as a leader. Share your own uncertainties or challenges first. For example: "I’m not sure this is the best approach — I’d really value your perspective." When you show it’s safe to be open, your team will follow. 4️⃣ Acknowledge and validate contributions publicly. After someone shares, affirm them clearly. For example: "Thank you for that perspective — it really helps us see this from a new angle." This builds psychological safety and encourages future participation. 5️⃣ Use cultural "mirroring" techniques. Mirror verbal and non-verbal cues appropriate to different cultures (e.g., nodding, using supportive phrases). Show respect for varying communication styles instead of forcing a "one-size-fits-all" dynamic. ✨Imagine meetings where every voice is heard and your team’s full potential is unlocked. Ready to stop the silence and turn diversity into your superpower? #CulturalCompetence #GlobalLeadership #InclusiveTeams #PsychologicalSafety #CrossCulturalCommunication 

A lot of time and money goes into corporate training—but not nearly enough comes out of it. In fact, companies spent $130 billion on training last year, yet only 25% of programs measurably improved business performance. Having run countless training workshops, I’ve seen firsthand what makes the difference. Some teams walk away energized and equipped. Others… not so much. If you’re involved in organizing training—whether for a small team or a large department—here’s how to make sure it actually works: ✅ Do your research. Talk to your team. What skills would genuinely help them day-to-day? A few interviews or a quick survey can reveal exactly where to focus. ✅ Start with a solid brief. Give your trainer as much context as possible: goals, audience, skill levels, examples of past work, what’s worked—and what hasn’t. ✅ Don’t shortchange the time. A 90-minute session might inspire, but it won’t transform. For deeper learning and hands-on practice, give it time—ideally 2+ hours or spaced chunks over a few days. ✅ Share real examples. Generic content doesn’t stick. When the trainer sees your actual slides, templates, and challenges, they can tailor the session to hit home. ✅ Choose the right group size. Smaller groups mean better interaction and more personalized support. If you want engagement, resist the temptation to pack the (virtual) room. ✅ Make it matter. Set expectations. Send reminders. And if it’s virtual, cameras on goes a long way toward focus and connection. ✅ Schedule follow-up support. Reinforcement matters. Book a post-session Q&A, office hours, or refresher so people actually use what they’ve learned. ✅ Follow up. Send a quick survey afterward to measure impact and shape the next session. One-off training rarely moves the needle—but a well-planned series can. Helping teams level up their presentation skills is what I do—structure, storytelling, design, and beyond. If that’s on your radar, I’d love to help. DM me to get the conversation started.

Please stop with the BORING zoom meetings! For anyone who hosts virtual meetings, please add one little thing. At the beginning of a meeting with a group of 4 or more, ask an icebreaker question in the chat to get the good vibes going. This can replace small talk and can serve as a knife to cut any tension. Use this if you usually have meeting participants slowly trickle in for the first few minutes, or if you're waiting for one particular attendee. Icebreaker questions in the meeting chat can be especially useful to get creative juices flowing and get people feeling comfortable speaking up if you're hosting a brainstorming session. Here are a few questions you can steal: --> If you could time travel, would you prefer to go forward or backward? --> What's a great book you've read recently? --> What city would you love to travel to next? --> What would be your strategy in a zombie apocalypse? --> What was the first concert you saw live? --> Which famous person would you invite to dinner? --> Favorite quote? --> Favorite food to eat? Asking icebreaker questions like these is exactly what Ryan K. and I did in my podcast this week. I really like his management style and I took a page out of his book and brought some fun into my workday :) Life is short. Office life can be dry. Introduce some fun. Let's give it a shot. Find a question in the comments below that makes you smile and leave a reply (or comment your own question that people can answer!)

Ever notice how some leaders seem to have a sixth sense for meeting dynamics while others plow through their agenda oblivious to glazed eyes, side conversations, or everyone needing several "bio breaks" over the course of an hour? Research tells us executives consider 67% of virtual meetings failures, and a staggering 92% of employees admit to multitasking during meetings. After facilitating hundreds of in-person, virtual, and hybrid sessions, I've developed my "6 E's Framework" to transform the abstract concept of "reading the room" into concrete skills anyone can master. (This is exactly what I teach leaders and teams who want to dramatically improve their meeting and presentation effectiveness.) Here's what to look for and what to do: 1. Eye Contact: Notice where people are looking (or not looking). Are they making eye contact with you or staring at their devices? Position yourself strategically, be inclusive with your gaze, and respectfully acknowledge what you observe: "I notice several people checking watches, so I'll pick up the pace." 2. Energy: Feel the vibe - is it friendly, tense, distracted? Conduct quick energy check-ins ("On a scale of 1-10, what's your energy right now?"), pivot to more engaging topics when needed, and don't hesitate to amplify your own energy through voice modulation and expressive gestures. 3. Expectations: Regularly check if you're delivering what people expected. Start with clear objectives, check in throughout ("Am I addressing what you hoped we'd cover?"), and make progress visible by acknowledging completed agenda items. 4. Extraneous Activities: What are people doing besides paying attention? Get curious about side conversations without defensiveness: "I see some of you discussing something - I'd love to address those thoughts." Break up presentations with interactive elements like polls or small group discussions. 5. Explicit Feedback: Listen when someone directly tells you "we're confused" or "this is exactly what we needed." Remember, one vocal participant often represents others' unspoken feelings. Thank people for honest feedback and actively solicit input from quieter participants. 6. Engagement: Monitor who's participating and how. Create varied opportunities for people to engage with you, the content, and each other. Proactively invite (but don't force) participation from those less likely to speak up. I've shared my complete framework in the article in the comments below. In my coaching and workshops with executives and teams worldwide, I've seen these skills transform even the most dysfunctional meeting cultures -- and I'd be thrilled to help your company's speakers and meeting leaders, too. What meeting dynamics challenge do you find most difficult to navigate? I'd love to hear your experiences in the comments! #presentationskills #virualmeetings #engagement

The counterintuitive approach to eLearning design that dramatically increases knowledge retention. Most training programs overwhelm learners with information overload. Let's break down why traditional approaches fail: 1️⃣ Content Chaos • Excessive information dumps • No clear structure or focus • Cognitive overload kills retention ↳ Solution: Strategic content chunking 2️⃣ Microlearning Magic • Break content into 5-10 minute segments • Focus on one concept at a time • Let learners control the pace ↳ Solution: Bite-sized learning wins 3️⃣ Clear Learning Pathways • Start with crystal-clear objectives • Guide learners step-by-step • Show progress milestones ↳ Solution: Transparent structure 4️⃣ Smart Content Layering • Hide supplementary details • Use accordions and tabs • Reduce cognitive load ↳ Solution: Progressive disclosure 5️⃣ Visual Power • Strategic multimedia use • Break up text walls • Enhance understanding ↳ Solution: Purposeful visuals 6️⃣ Active Learning Hooks • Regular knowledge checks • Self-reflection prompts • Engagement boosters ↳ Solution: Interactive elements The science is crystal clear: • 20-30% better retention rates • Higher engagement scores • Stronger knowledge transfer Think about it: When was the last time you remembered everything from a 3-hour training video? 🤔 Master these principles and watch your training shine: ↳ More intuitive learning ↳ Better comprehension ↳ Results that actually stick What small change could you make today to align your training with how people actually learn?

𝗟𝗲𝘃𝗲𝗿𝗮𝗴𝗶𝗻𝗴 𝗩𝗶𝗿𝘁𝘂𝗮𝗹 𝗥𝗲𝗮𝗹𝗶𝘁𝘆 (𝗩𝗥) 𝗳𝗼𝗿 𝗜𝗺𝗺𝗲𝗿𝘀𝗶𝘃𝗲 𝗟𝗲𝗮𝗿𝗻𝗶𝗻𝗴 𝗘𝘅𝗽𝗲𝗿𝗶𝗲𝗻𝗰𝗲𝘀 🎓 Feeling like your traditional e-learning modules are falling flat? We’ve all been there—staring at static slides or reading endless text that fails to capture our attention. This lack of engagement can seriously undermine the effectiveness of your training programs, leaving employees underprepared and your organization lagging behind. Here’s a game-changing solution: Integrate Virtual Reality (VR) into your Learning and Development (L&D) programs. Trust me, it’s not just about high-tech gimmicks—it’s about creating immersive, hands-on learning environments that make skills and knowledge stick. Here’s how you can transform your training with VR: 🎓 Create Realistic Scenarios: Use VR to simulate real-world situations that employees may face in their roles. This hands-on practice is invaluable for deep learning and skill retention. Imagine training a pilot or a surgeon—VR provides a risk-free environment to hone critical skills. 🎓 Boost Engagement and Retention: VR’s immersive nature captures learners’ attention like nothing else. Studies show that immersive learning significantly enhances information retention, ensuring that employees are not just learning but mastering the content. 🎓 Personalized Learning Paths: VR can adapt to individual learning styles and paces, offering a customized experience for each employee. This tailored approach helps address specific weaknesses and reinforces strengths, maximizing the impact of your training programs. 🎓 Safe and Controlled Environment: VR offers a safe space for employees to make mistakes and learn from them without real-world consequences. This is particularly beneficial for high-stakes industries like healthcare, aviation, and manufacturing. 🎓 Cost-Effective in the Long Run: While initial setup costs for VR may be high, the long-term benefits far outweigh the investment. With VR, you can provide consistent training experiences across different locations, reducing travel and operational costs. 🎓 Gamification Elements: Integrate gamified elements like points, badges, and leaderboards to make learning fun and competitive. This not only boosts engagement but also fosters a culture of continuous learning and improvement. By leveraging VR in your L&D programs, you can ensure that your employees are not only engaged but truly absorbing and retaining critical skills and knowledge. This investment in immersive learning will pay off in a more competent, confident, and competitive workforce. Got any innovative ideas for integrating VR into training? Share your thoughts below! ⬇️ #VirtualReality #ImmersiveLearning #TrainingInnovation #L&D #EdTech #FutureOfWork #SkillDevelopment #EmployeeEngagement

🔴 If learners can’t apply it, they won’t remember it. Too many training programs focus on information instead of application. But knowledge without action doesn’t drive results. Instead, design learning that sticks by making it real-world relevant. Here’s how: 1️⃣ Start with real challenges. Ask: “What problems do learners face on the job?” Then, build training that helps them solve those problems. 2️⃣ Make practice look like reality. Ditch abstract exercises. Use: ✅ Case studies based on real work situations ✅ Branching scenarios with authentic decision-making ✅ Hands-on activities that mirror actual tasks 3️⃣ Encourage immediate application. Don’t just teach—get learners doing. ✅ Give action steps at the end of each lesson. ✅ Have learners apply skills to a real project. ✅ Use reflection prompts like: “How will you use this tomorrow?” 4️⃣ Measure success by performance, not completion. A completed course means nothing if behavior doesn’t change. Learning should solve real problems. If it doesn’t translate to the real world, it’s just noise. 🤔 How do you ensure your training leads to real-world application? ----------------------- 👋 Hi! I'm Elizabeth! ♻️ Share this post if you found it helpful. 👆 Follow me for more tips! 🤝 Reach out if you need a high-quality learning solution designed to engage learners and drive real change. #InstructionalDesign #RealWorldLearning #LearningThatWorks #LearningAndDevelopment

𝗪𝗵𝘆 𝘃𝗶𝗿𝘁𝘂𝗮𝗹 𝗣𝗗 𝗱𝗼𝗲𝘀𝗻'𝘁 𝗵𝗮𝘃𝗲 𝘁𝗼 𝗳𝗲𝗲𝗹 𝗹𝗶𝗸𝗲 𝘄𝗮𝘁𝗰𝗵𝗶𝗻𝗴 𝗽𝗮𝗶𝗻𝘁 𝗱𝗿𝘆 What if I told you virtual PD could feel more like a party? I know, I know. You're thinking about that last 3-hour Zoom where someone read slides in monotone while you organized your desk drawers. But here's the thing: Virtual PD has been trapped in "emergency remote teaching" mode for years. We took in-person sessions, threw them on Zoom, and wondered why everyone was tuning out. 𝗧𝗵𝗲 𝗽𝗮𝗿𝘁𝘆 𝗰𝗿𝗮𝘀𝗵𝗲𝗿𝘀: • Treating virtual spaces like glorified conference calls • Forgetting that engagement requires intention, not just technology • Assuming people will stay focused staring at screens for hours • Throwing people into breakout rooms without tools for connection 𝗧𝗵𝗲 𝗽𝗮𝗿𝘁𝘆 𝘀𝘁𝗮𝗿𝘁𝗲𝗿𝘀: • Opening with music and movement (yes, virtual dance parties work!) • Using polls, reactions, and chat to create buzz • Breakout rooms with clear purposes and tight timing • Interactive tools that make people co-creators, not passive consumers • Acknowledging the weirdness: "I know talking to black boxes feels strange..." Think about it: At a good party, you're not sitting in rows listening to someone talk. You're mingling, laughing, sharing stories, maybe even learning something new from interesting people. Virtual PD can capture that same energy. I've seen educators:  ✨ Create virtual scavenger hunts in their own homes  ✨ Use collaborative boards to build collective wisdom  ✨ Share screens to co-create in real time  ✨ Play virtual games that connect to serious learning The secret? Stop thinking "virtual delivery" and start thinking "virtual experience." 𝗪𝗵𝗮𝘁'𝘀 𝘁𝗵𝗲 𝗺𝗼𝘀𝘁 𝗲𝗻𝗴𝗮𝗴𝗶𝗻𝗴 𝘃𝗶𝗿𝘁𝘂𝗮𝗹 𝗣𝗗 𝗮𝗰𝘁𝗶𝘃𝗶𝘁𝘆 𝘆𝗼𝘂'𝘃𝗲 𝗲𝘅𝗽𝗲𝗿𝗶𝗲𝗻𝗰𝗲𝗱? 𝗛𝗼𝘄 𝗱𝗶𝗱 𝗶𝘁 𝗸𝗲𝗲𝗽 𝘆𝗼𝘂 𝗵𝗼𝗼𝗸𝗲𝗱? 𝗦𝗵𝗮𝗿𝗲 𝘆𝗼𝘂𝗿 𝗳𝗮𝘃𝗼𝗿𝗶𝘁𝗲𝘀—𝘄𝗲 𝗻𝗲𝗲𝗱 𝗺𝗼𝗿𝗲 𝗶𝗱𝗲𝗮𝘀! 👇 P.S. If you want to grow as a PD facilitator, here’s my free Three Mistakes You’re Making with Your PD… and What to Do Instead tool: h͟t͟t͟p͟s͟:͟/͟/͟b͟r͟i͟g͟h͟t͟m͟o͟r͟n͟i͟n͟g͟t͟e͟a͟m͟.͟a͟c͟t͟i͟v͟e͟h͟o͟s͟t͟e͟d͟.͟c͟o͟m͟/͟f͟/͟2͟3͟6͟ #VirtualPD #ProfessionalDevelopment #OnlineLearning #Engagement

How to keep your virtual audience connected and focused. Boost engagement in 6 ways: 1. Minimize Multitasking Multitasking reduces productivity and overloads the brain. So, keep it simple: • Reduce distractions by encouraging participants to close unnecessary tabs. • Use full-screen mode for presentations. • Schedule regular breaks to help maintain focus. 2. Create a Sense of Community Unity brings energy, just like at live events. To foster this: • Use interactions to get everyone involved. • Encourage video use for a more personal touch. • Ask questions and let participants share their thoughts. 3. Structured Agendas Clear agendas reduce anxiety and help participants stay on track. How to do it: • Start each meeting by outlining the agenda. • Stick to the schedule to respect everyone's time. • Recap key points at the end to reinforce learning. 4. Interactive Elements Interactive sessions keep attention high. Implement these: • Use polls and quizzes to break the monotony. • Encourage group discussions to foster collaboration. • Use chat features for real-time feedback and questions. 5. Personal Connections Acknowledgement makes everyone feel valued. To achieve this: • Address participants by name whenever possible. • Recognize contributions to make people feel appreciated. • Provide opportunities for everyone to share input. 6. Engagement for All Text-based interactions can help shy participants engage. Make it inclusive: • Use chat for those uncomfortable speaking up. • Create smaller breakout rooms for more intimate discussions. • Ensure every voice is heard and valued. These strategies help replicate the natural connections of physical meetings. They enhance team unity and boost productivity. Keep your virtual audience connected and focused. (link in comment) #engagement #meetings