Tips For Organizing Your Design Portfolio

I reviewed 2,000+ product design portfolios last year. Avoid these mistakes that 90% make: 1. 𝗧𝗢𝗢 𝗠𝗔𝗡𝗬 𝗣𝗥𝗢𝗝𝗘𝗖𝗧𝗦 ❌ Showcasing every project you’ve ever worked on. ✅ 3-4 strong case studies with depth are better than 10 shallow or old ones. 2. WEAK VISUAL HIERARCHY ❌ Walls of text, tiny images. ✅ Clear sections, bold headings, and visuals that guide the viewer. 3. CONFUSING NAVIGATION ❌ Hidden menus, unclear labels, or requiring too many clicks to find case studies. ✅ Make it effortless: clear sections, easy-to-find projects, and a simple way to contact you. 4. SLOW OR CLUNKY WEBSITE ❌ Huge images, broken links, animations taking 3+ seconds to load. ✅ Your portfolio is your first impression. Make it fast and seamless. 5. NO PROCESS, JUST FINAL SCREENS ❌ A bunch of polished UI shots with no explanation. ✅ Show your thinking: research, sketches, iterations, and decisions. 6. UNCLEAR ROLES ❌ Instead of saying “We redesigned the onboarding flow.” ✅ Say: “I led UX research and wireframing, a teammate handled UI.” 7. NO METRICS ❌ “Designed a new dashboard.” ✅ “New design increased user engagement by 20% and reduced support tickets by 15%.” 8. NO PROBLEM STATEMENT ❌ “Redesigned the checkout flow.” ✅ “Users abandoned checkout at 65%. I streamlined the flow, reducing drop-off by 30%.” 9. OUTDATED OR IRRELEVANT WORK ❌ Student projects from 5+ years ago. ✅ Keep it fresh. Show work that aligns with the jobs you want. 10. NO PERSONALITY ❌ Generic “I love solving problems” statements. ✅ What makes you you? Show your voice, interests, and approach to design. Which of these mistakes have you seen or made? #uxhiring #design #productdesign #portfolio

Confession: While I've reviewed thousands of portfolios, I've never read a case study all the way through. I ALWAYS scan them. I just don't have the time to look through every detail. And I know that most other folks who are reviewing portfolios are doing the exact same thing for the same reasons. This means that your portfolio should: 1. Make it easy to scan 2. Use big, high quality visuals 3. Tell quick, concise stories 4. Most importantly, make that story easy to consume in two minutes or less If I were to build my portfolio today, here's how I would do it using these principles: 1️⃣ I'd have a top overview section that has a short blurb of what to expect/what I accomplished AND the final mockups/prototype of what I created. 2️⃣ I'd write out each case study using a word document first to make sure that my headlines told the entire story quickly and concisely. I'd use a classic story arc 1. Context/background 2. Conflict 3. Rising action 4. Climax 5. Falling action 6. Resolution The simpler version of this is the 3 Cs of storytelling: 1. Context 2. Conflict 3. Change (AKA what improved as a result of your work) 3️⃣ I'd optimize my headlines below the overview to tell the story of what I learned. Once everything was written out in a Google doc, I'd edit everything down to the essentials. I'd make sure to pull out the important learnings/quotes and make them big so reviewers could easily scan them. 4️⃣ I'd break up sections with large images to make it feel more interesting and less fatiguing. 5️⃣ I'd ask friends and family to read it and provide feedback about clarity and how much time it took them. If they can easily understand it, see my impact, and quickly go through it, then I'm on the right track. 6️⃣ I'd use LinkedIn and adplist.org to find more folks to provide feedback. Again, I'd focus their feedback on clarity and the amount of time it took for them to go through it.

In the past few months, I’ve reviewed over 400 design portfolios while seeking to fill a mid-level design position (2-3 years of experience). More than 90% of these portfolios didn’t pass the screening process. One striking observation was that around 75% of all portfolios looked the same. If your portfolio resembles a basic template, you’re doing something wrong. Don’t get me wrong, perfect portfolios don’t exist, and I’m definitely not saying you should go overboard. However, hiring managers are reviewing many portfolios at once, and standing out with a well-designed portfolio that balances UX with a beautiful and aesthetically pleasing UI will definitely grab the hiring manager’s attention and win you more time. Top Mistakes: 1. Using the Same Design Process for All Projects: • If you have a one-size-fits-all design process, it indicates inexperience. Every project has different needs, requirements, constraints, and challenges. I want to see the challenges you’ve faced in the design process, what methods you chose to overcome a particular challenge, and why you chose that method. 2. Not Connecting Business Goals/Needs to Your Solutions: • Once I open one of your case studies, I want to see what problem you are solving and how it will help the business. Clearly linking your design solutions to business objectives demonstrates a deeper understanding of the impact of your work. 3. Not Enough Exploration: • Most portfolios I reviewed didn’t show enough solution exploration. They usually display only the chosen solution. I want to know which other solutions you considered, why you chose a particular solution over the others, and how you determined this was the best solution. 4. Too Much Clutter in Case Studies: • One of the greatest challenges in designing your portfolio is deciding how much detail to include in your case studies. Too much detail can overwhelm users (hiring managers), causing them to not finish reading your case study, which lowers your chances of getting an interview. Too little detail results in incomplete stories, which also lowers your chances. Focusing on the bigger picture and ensuring your case study is easily scannable is crucial. Make sure a user can scan and understand your case study within 30 seconds. Final Advice: There’s so much advice out there about this subject. If I have to leave you with one thing from this post, it would be to treat your portfolio as a real product design project and understand your audience really well. A well-crafted portfolio that effectively communicates your design process, challenges, and solutions can significantly enhance your chances of standing out to hiring managers.”

I found a trick to make portfolio creation 10x easier. Before you *design* your portfolio, *write* your portfolio. I know it’s tempting to jump straight into the design tool. But hang on for a moment…and consider these 3 steps: 1/ Create your outline - Open a text document - Type a list of each page you will include - Under each page, type each section - On your “projects” page, list each project Bam, at this point you have the full outline. It’s better to be here right now with text. If you arrive here first in the design tool you’ll stress too much over pixels. Now it’s easy to decide if this is the right direction before committing. 2/ Get inspired by other designers - Find 3 portfolios you admire - Scroll through their site - Write a list of the pages/sections they include - See if they do anything you love that inspires yours Congrats, now you enhanced your structure without moving a single design pixel. 3/ Add the meat - Type out the content you wish to include under each page/section - This may include your positioning statement, bio, project overviews, visuals to include, etc. Super, now you’ve just given yourself a blueprint for your entire portfolio. — The key is to write with words what you hope to see with your eyes. If you jump into the tool first, you’ll get overwhelmed with decisions. By writing your portfolio first you made 100+ decisions while the structure was more malleable. It’s easier to edit words than it is to edit polished pixels. Way to go, you are amazing.

Recently I’ve been receiving a number of DM’s asking about generalized tips for portfolios. And although I’ve been sending off links to everyone, I realized that it may be time to resurface some of the common “mistakes” I’ve noticed on Junior portfolios. 1️⃣ Not making your title obvious Hiring Managers have very little time to decide if they should move you forward in the interview process. That is why you don’t want to waste any time, even a few seconds. So having your title be understood within the first 2-3 seconds really plays a big difference. Think about ways to help it stand out so that your reader can know your area of specialty without doing any work or digging. 2️⃣ Creating a checklist, not a story It is important to note that there are two stories at play. One is the play by play of what you did. The other is your case study. Although this one should provide insights into what you did, it should be a more simplified and stripped back version of the story. This allows you to think through which deliverables are the most important, ultimately creating a better overall experience for your reader. For help with this one, check out my link in the comments. 3️⃣ Not thinking about the overall flow I’ve seen so many case studies where I end up at the bottom with no navigation showing so my only option to see more work is to scroll back up to the top and figure out my next step from there. In reality, I know that only takes about a second or two, but if we remember that our reader only spends 60 seconds max, losing 1-2 on scrolling is a lot. One way to fix this “mistake” is to add a button at the bottom of the case study that takes you directly to the next project. This way, you are creating a flow for your reader so they don’t have to think, while engaging with a number of different projects. 4️⃣ Not showing your personality I understand that using a template is an easier route, but by doing this it makes it harder for your case study to standout. The reason being is that it tends to look like all the others. Think about ways in which you can bring in pieces of who you are. This can be done through graphics, illustrations, or even fonts and colors. I have seen some that have gone as extreme as making their site look like a video game but it also doesn’t need to be that intense. Do what feels right for you. These are just four of the most common “mistakes” I have noticed. There are several other ones since everyone is going to have an opinion. These insights are from years and hundreds of portfolio reviews (Maybe even in the thousands now!) These 4 tips are a great starting point to try and elevate your portfolio. But if you want more personalized feedback, take a look at the link in the comments to understand how I can help you more.