Best Apps for Managing Team Tasks and Deadlines

I'm extremely bullish on Notion for Construction Project Management. I've replaced 15+ disconnected spreadsheets with one project-specific digital workspace unlike anything I know of that exists today. One Workspace, 22+ Connected Databases. Everything I need to manage my projects lives in one place, accessible within 1-2 clicks: Project Foundation: ✔️ Contract Playbook: All contract terms, key dates, and compliance requirements ✔️ Project Vision Creator: The why behind your project that keeps everyone aligned ✔️ Conditions of Satisfaction: Clear success criteria so everyone knows what "done" looks like ✔️ Goal Setting Sheet: Objectives and key results connecting daily work to outcomes ✔️ Stakeholder Matrix: Who needs what information, when, and how they prefer to get it Daily Operations: ✔️ Team Task Board: Every task the team is working on or needs to work on ✔️ Scrum Board: All active sprints with goals, definitions of done, and retrospectives ✔️ Milestone Schedule: Key dates and deliverables everyone needs to hit ✔️ Contact List: Everyone on the project with their role and contact info ✔️ Process Database: SOPs your team actually uses ✔️ Submittal Log: What's been submitted, approved, or needs revision ✔️ Procurement Log: What you're buying, from whom, and when it needs to arrive ✔️ Trade Partner Log: All subcontractors, their scope, and contract status ✔️ Inspection/QA/QC Log: Quality checks and their results ✔️ Expense Forecaster: Budget tracking and spend projections Issues & Changes: ✔️ Roadblock Log: Issues slowing you down and who's working to solve them ✔️ Risk & Opportunity Register: Potential problems and wins you're tracking ✔️ Impact Log: Changes to scope, schedule, or budget with their effects ✔️ RFI Log: Information requests and their status The best part? Everything talks to everything else. You can view your data any way you need it. Example: When I click on a schedule milestone, I instantly see related risks, tasks, scrum sprints, open roadblocks, impacts, materials, companies associated, people associated, quality checklists—everything. No jumping between 15 different outdated spreadsheets. No hunting for context. Out of all the tech I've tried on projects, this has been the easiest for teams to adopt. People get it immediately because it works how your brain works—everything connected, nothing sitting in isolation. Want to steal my template? Link below 👇

The best ideas come when you least expect it. I thought of Motion while ...scrolling on the toilet. 4 years ago, when Motion was just a "Task & Calendar app," our team was using another project management tool to manager our internal projects. I couldn't trust the status of projects. I didn't know which threads to look at. I didn't know who was prioritizing what. And, I couldn't get a hold of anyone when I had questions at Saturday 1am (duh). So, I started Motion to fix 3 things: 👉 First, legacy project management solutions are unreliable. They only notify when projects are late...on the day of the deadline. That's not good enough. I need to know, with 95%+ confidence, if and when deadlines will be hit. Motion tells me exactly that. Motion's AI project manager notifies me when projects will be late, weeks in advance. We coined the phrase: "Due date ≠ do date." 👉 Second, traditional gantt charts fall apart as soon as real work starts. I need a high-level overview of all of our projects, updated in real time, with 100% accuracy, which is exactly what Motion's gantt charts do. They update automatically as - projects change, - priorities are shifted, - or deadlines move. Projects move themselves forward in Motion. That way, I can make decisions based on what's actually happening at any point in time. 👉 Lastly, I was wasting too much time on check-in meetings and emails and messages. Every second counts. And I was spending hours a day on them. I needed to make sure my team prioritizes correctly, without wasting everyone's time, which is what Motion's optimization engine does. It scans tens of thousands of datapoints (to-dos, dependencies, and priorities) to build the perfect plan, so everyone knows the most impactful thing to work on, every day. All of these combined (+ many more) = Motion, my team's AI project manager. Tens of thousands of teams on Motion get projects done 30% faster with 55% less check-ins, emails and messages, and status updates. Sign up here to 2x your team's productivity: https://lnkd.in/g8BY-eYx

The biggest productivity killer of remote teams? It's not bad WiFi. It's manual work slowing everything down. Without automation, remote teams struggle with: ❌ Late updates that cause miscommunication ❌ Missed deadlines that stall projects ❌ Endless admin work that eats up time The fix? Automation tools that do the work for you. These AI-powered tools handle project management, communication, HR, and security. Here’s how to automate and streamline your remote team using them: 📌 Project Management & Task Automation Asana Auto-assigns tasks, tracks progress, and sends deadline alerts Trello Moves tasks, schedules reminders, and automates workflows 📌 Communication & Collaboration Slack  Automates updates, notifications, and scheduled messages Microsoft Teams  Uses Power Automate for approvals and meeting scheduling 📌 Time Tracking & Productivity Hubstaff Auto-tracks time generates reports, and runs payroll timegram AI-powered time tracking with automated invoicing 📌 HR & Administrative Tasks Employment Hero Automates onboarding, leave requests, and performance reviews BambooHR Manages HR workflows, time-off approvals, and detailed reporting 📌 Security & Access Management Okta Automates logins, access control, and compliance LastPass Secure password sharing with automated updates The best teams don’t waste time on things that can be automated. They focus on growth and results. Follow Tersh Blissett for more automation insights.

💻 Friends, it's #TechToolkitTuesday and today we're not just reviewing one tool, we're taking a dive into two ✌: Trello vs. Favro for Agile Teams But... which tool for what? 🤷♀️ Choose Trello (a favorite tool of mine) if... - You’re a small or startup team wanting simplicity and ease-of-use. - You focus on quick setup and visual workflows. - You value cost-effective options and solid templating. Choose Favro if... - You’re part of a mid-to-large enterprise needing complex Agile support. - You require customizable dashboards, automation, and strong real-time collaboration. - You’re managing multiple teams or workflows that need flexibility and scale. Here's a more detailed breakdown ⤵️ 1) Trello A simple, Kanban-style visual tool that's easy to adopt. Manage tasks using boards, lists, and cards (To Do → Doing → Done) This tool is best for small teams or individuals who want intuitive workflows with minimal setup. 💲Pricing: - Free Plan: Unlimited cards, up to 10 boards per workspace, one Power-Up per board - Standard Plan billed at $5/user/month (billed annually) - Premium Plan, billed at $10/user/month (annually), or $12.50 monthly. Includes timeline/calendar views, automation, mirror cards, admin controls, unlimited storage, priority support - Enterprise: Custom pricing around $17.50/user/month for 50 users 2) Favro A robust Kanban-based collaborative platform with customization and real-time planning for Agile workflows, designed for enterprises Benefits: Real-time collaboration across functions Workflow automation, dashboards, and templates (Kanban, Scrumban, roadmaps) 💲 Pricing: - Lite: $6/user/month - Standard: $8/user/month - Enterprise: Custom quote (for larger teams) 💡 Key takeaway: Trello = simplicity, affordability, easy onboarding Favro = enterprise agility, customization, scalability Friends... which tool(s) help your team stay truly Agile? #TechToolkitTuesday #ProjectManagement #Agile #Scrum #Kanban #Leadership #DigitalTransformation #Parmjit1121