Best Practices For Managing Change Readiness Expectations

Change Capacity: How to Build It Before You Need It Following my post on change fatigue, I got a few messages asking about proactive solutions. The answer? Deliberately building change capacity before you need it. At one time I was working on successfully implementing a major tech transformation while adapting to regulatory changes and updating the staffing model. Our secret wasn't better project management—it was intentionally building change capacity across three dimensions: 𝗜𝗻𝗱𝗶𝘃𝗶𝗱𝘂𝗮𝗹 𝗰𝗮𝗽𝗮𝗰𝗶𝘁𝘆: We invested in resilience training for all employees, teaching practical techniques for managing uncertainty. Research from MIT shows this approach reduces resistance by up to 32%. 𝗧𝗲𝗮𝗺 𝗰𝗮𝗽𝗮𝗰𝗶𝘁𝘆: We established "change champions"—not just to communicate but to protect team bandwidth and raise the red flag when implementation timing and sequence needed to be negotiated. 𝗢𝗿𝗴𝗮𝗻𝗶𝘇𝗮𝘁𝗶𝗼𝗻𝗮𝗹 𝗰𝗮𝗽𝗮𝗰𝗶𝘁𝘆: Most crucially, we implemented a "change absorption index"—a simple measure of how much change each user group was processing at any time. When a unit approached 80% of their maximum capacity, new initiatives were automatically sequenced. 📊 Quick Change Capacity Audit: - Do people know where to direct their concerns about change overload? - Can managers successfully negotiate implementation timing? - Does your organization measure and track change absorption? - Are change initiatives deliberately sequenced or randomly deployed? The potential ROI is there: imagine faster implementation times and higher adoption rates when change isn't saturated. In today's environment, change capacity isn't just a nice-to-have—it's the difference between organizations that thrive through disruption and those that merely survive. How is your organization deliberately building change capacity? Have you established formal mechanisms or is it still managed ad hoc? #ChangeManagement #OrganizationalResilience #TransformationLeadership #ChangeCapacity

Too often, I see organizations treat change management like a box to check. A big announcement, a training session, and then done. But real change doesn’t work that way. True transformation requires: – Ongoing assessment – Adaptation – Reinforcement Without continuous effort, old habits creep back in, resistance builds, and the change fades. Here’s what effective change management looks like: ✅ 𝐂𝐨𝐧𝐭𝐢𝐧𝐮𝐨𝐮𝐬 𝐜𝐨𝐦𝐦𝐮𝐧𝐢𝐜𝐚𝐭𝐢𝐨𝐧 → People need clarity, not just at the start but throughout the process. ✅ 𝐎𝐧𝐠𝐨𝐢𝐧𝐠 𝐬𝐮𝐩𝐩𝐨𝐫𝐭 → Training once isn’t enough. Reinforcement helps teams adapt and sustain new behaviors. ✅ 𝐑𝐞𝐠𝐮𝐥𝐚𝐫 𝐟𝐞𝐞𝐝𝐛𝐚𝐜𝐤 𝐥𝐨𝐨𝐩𝐬 → Success isn’t set in stone. Organizations must listen, measure progress, and adjust as needed. ✅ 𝐂𝐮𝐥𝐭𝐮𝐫𝐚𝐥 𝐢𝐧𝐭𝐞𝐠𝐫𝐚𝐭𝐢𝐨𝐧 → Real change becomes part of how a company operates, not just a project with an end date. If you want change to last, 𝐜𝐨𝐦𝐦𝐢𝐭 𝐭𝐨 𝐭𝐡𝐞 𝐩𝐫𝐨𝐜𝐞𝐬𝐬, 𝐧𝐨𝐭 𝐣𝐮𝐬𝐭 𝐭𝐡𝐞 𝐞𝐯𝐞𝐧𝐭. The best organizations don’t just manage change. They embrace it as a way of working.

We don’t resist change. We resist not knowing where we’ll land. Most pushback is rational. We hold on to what’s worked because the next step isn’t clear. If we don’t see the logic, If it doesn’t feel safe to try we stall. Every time. The job isn’t to “manage resistance.” It’s to de-risk what’s ahead. Here are 7 strategies that have helped my teams (and me) move through change faster: 1. Model it first → If leaders don’t go first, nothing moves. → We follow behavior, not slide decks. 2. Share the why, not just the timeline → Don’t wait for the perfect plan. → Share what’s changing, what’s at stake, and what we’re betting on. 3. Involve the people closest to the work → Real alignment doesn’t come from top-down decisions. → It comes from early input. 4. Make the first step feel doable → We don’t need the full blueprint. → Just a clear first move we can act on with confidence. 5. Train for what’s different → Belief ≠ readiness. → We resist when we don’t feel equipped. 6. Name what’s really going on → Resistance often hides fear or confusion. → Ask early. Ask directly. Don’t let it build. 7. Show it’s working and work hard on what’s not → Small wins build trust. → But trust grows faster when we’re honest about what still needs fixing. Most of us try to scale with complexity. But the real unlock? We simplify. That’s how we move forward - together. * * * I talk about the real mechanics of growth, data, and execution. If that’s what you care about, let’s connect.