Time Management Techniques For New Managers

Time is what we want most, but what we use worst. Years ago, I thought time management was: ↳ Making to-do lists, ↳ Planning everything on a schedule, ↳ And still not getting everything done. But I learned the hard way: It’s not about doing more, it’s about doing it right. Here are 12 game-changing strategies: (that truly transformed my productivity) 1/ Anti-To-Do List: Track what not to do (low-value tasks or habits that waste time). 2/ The Rule of Three: Instead of endless task lists, set just 3 key priorities per day. 3/ Time-Stamped Planning: Estimate time for each task, so your schedule isn’t just a wish list. 4/ Switching Tax Awareness: Switching between tasks can cost up to 40% of your productivity—minimize it. 5/ Waiting Time Hack: Use waiting in line or commuting for micro-tasks (replying to emails or listening to audiobooks). 6/ 90-Min Deep Work Cycle: Your brain works best in 90-minute focus sprints followed by breaks. 7/ Day Theming: Assign specific tasks to certain days (e.g., Mondays for planning, Fridays for networking). 8/ Set Hard Stops: Decide when work must end to prevent overworking and force efficiency. 9/ Productive Boredom: Allow quiet time for creative thinking (no phone, no music). 10/ Just Start Rule: When procrastinating, commit to just 2 minutes of a task—momentum usually follows. 11/ Multiplier Tasks: Some tasks (automating a workflow or hiring the right person) save you time forever. 12/ Manage Energy, Not Just Time: Track when you’re naturally most focused and schedule deep work. Time is the only resource you can’t get back. Manage it wisely. ♻️ Share this with your network. ☝️ For more valuable insights, follow me, Victoria Repa.

You don’t get a badge of honor for being overwhelmed. You just get… overwhelmed. Let’s get brutally honest: Most leaders are stuck in a cycle of doing everything… Except the things that actually move the business forward. You’re not lazy. You’re just buried in the wrong work. Harvard says 41% of your work could be automated or delegated. Let that sink in. You could reclaim almost half your week — if you stop doing it all yourself. Here’s how the smartest leaders buy back their time: 1) Perform a Ruthless Time Audit ↳ Track 3-5 days (use RescueTime, Toggl) ↳ Categorize tasks: High-impact vs. Low-value ↳ Cut the clutter mercilessly Harvard Business School found: Leaders who audit time regularly boost productivity by 33%. 2) Automate 3+ Tasks This Week ↳ Use AI for emails (Gmail Smart Compose, ChatGPT) ↳ Leverage scheduling tools (Calendly, Motion) ↳ Implement project tracking (Asana, Trello) Fact: Automation can save 6+ weeks annually (WorkMarket Report). 3) Slash Meetings by 50% ↳ Keep meetings under 30 minutes ↳ Embrace async communication (Loom, Slack) ↳ Try No-Meeting Fridays MIT study: Reducing meetings boosts productivity by 71% & cuts stress by 57%. 4) Delegate Like a CEO ↳ Fact: CEOs delegate 30% more than mid-level managers (Gallup) Ask yourself: - Does this need my expertise? - Can someone else do it 80% as well? ✅ What to delegate first: 🔸 Admin tasks → Virtual Executive Assistant (VEA) 🔸 Research & reports → Analyst or VEA 🔸 Social media → Specialist or VEA 5) Protect Deep Work Time ↳ Set 2-3 hours for focused work daily ↳ Guard it like your most important meeting ↳ No distractions, no exceptions UC study: Time-blockers get 47% more done daily. Remember: Your time is your most valuable asset. Protect it like your business depends on it. (Because it does.) Most people will read this and continue drowning in busy work. Don't be most people. Start by identifying your biggest time-waster today! P.S. Curious: Which of these 5 shifts would help you the most right now? 👇🏻 — ♻️ Repost to help others work wiser, not harder. ➕ Follow Sandra Pellumbi for more. 🦉 📌 Feeling stuck in daily tasks? Discover how an exceptional remote executive assistant can free your time for strategic growth. 📌 DM me with the word “Delegate” or book a free discovery call with me to learn more.

82% of leaders have no time management system. (And it's killing their success) Every evening, I’d ask myself: Where did the day go? Staring at an endless to-do list that somehow grew longer. That pit in your stomach when you realize another day slipped away... The inconvenient truth: → 34 hours lost monthly in unnecessary meetings → 2+ hours weekly on non-work browsing → Only 3 truly productive hours in an average workday Your time isn't just slipping away. It's sprinting. But here's what elite performers do differently. (Tested and validated in real-world corporate environments): 1/ Time Block Everything Why: Our brains process single-focus blocks 43% more efficiently. ↳ Even 15-minute blocks matter. ↳ Include buffer zones. ↳ Protect your peak hours. 2/ The 2-Minute Rule Why: Small tasks snowball into 2-hour backlogs daily. ↳ If it takes less than 2 minutes, do it now. ↳ Stop the small tasks from becoming big delays. ↳ Clear mental clutter fast. 3/ Strategic Elimination Why: Top performers spend 80% of time on 20% of tasks. ↳ Cut 20% of your recurring meetings. ↳ Batch similar tasks. ↳ Say "no" to low-impact activities. 4/ Energy Management Why: Working with your energy doubles output. ↳ Match complex tasks to high-energy hours. ↳ Use breaks as performance enhancers. ↳ Honor your natural rhythm. 5/ Priority Stacking Why: Morning priorities are 2.5x more likely to get done. ↳ Handle big rocks before pebbles. ↳ Front-load your most important work. ↳ Eliminate first-hour distractions. The reality? Implementing these strategies reclaims 20% of your work hours. That's an extra day each week. Ready to take control? Start with one strategy today. ↓ Drop a comment with your top time hack. ♻️ Share to help other leaders reclaim their time. 🔔 Follow me (Loren) for more science-backed performance insights.

Time management isn’t about doing more… It’s about doing less, but better. But doing less strategically is the challenge. Feeling overwhelmed? Let’s fix that: 1. Pareto Principle (80/20 Rule): - Rank tasks by impact. - 20% of tasks drive 80% of results. - Tip: Say “no” to low-value work. 2. Eisenhower Matrix: - Sort tasks: Do, Schedule, Delegate, Eliminate. - Daily review ensures focus on what matters. - Tip: Automate “Eliminate” tasks where possible. 3. Time Blocking: - Dedicate slots for your high-priority tasks. - Color-code your calendar to focus. - Tip: Protect blocks like unmissable meetings. 4. Parkinson’s Law: - Work expands to fill the time you give it. - Shrink deadlines to 75% of your initial plan. - Tip: Set alarms to stay on schedule. 5. Audit Your Time: - Track your week’s activities to find time-wasters. - Apps like Toggl or RescueTime make it simple. - Tip: Schedule focus hours after peak energy times. 6. Eliminate Distractions - Silence notifications and use tools like Pomodoro. - Gamify focus with apps like Forest. - Tip: Block apps during deep work sessions. 7. Regular Review & Adjustment - Weekly check-ins refine your productivity strategy. - Monthly goals keep your progress on track. - Tip: Write goals where you’ll see them daily. Mastering time means working smarter, not harder. Prioritize what matters most to protect your energy. Follow Jonathan Raynor. Reshare to help others.