AP Automation is still one of the most undervalued digitalization areas
Many companies have already automated CRM, HR, or production. But invoice processing and approvals are still happening through email threads, Excel files, or printed documents passed around for signatures.
The result is always the same:
- invoices get lost in inboxes,
- approvals take days or weeks,
- duplicate payments are discovered only after money leaves the account,
- finance teams manually retype data into ERP,
- real-time cashflow visibility is almost impossible.
That’s why we’re glad to see companies like Quinta Analytica taking the next step and automate the routine tasks of AP. When AP runs on autopilot, finance teams can finally focus on higher-value work instead of chasing invoices.
✅ Case study: How Quinta-Analytica automated AP process with Flowis
Pharmaceutical company Quinta-Analytica needed to eliminate manual data entry, speed up invoice approvals, and ensure correct FX conversions across currencies and tax rules.
What Flowis now handles:
Automated invoice capture with duplicate detection:
- invoices are imported directly from a dedicated AP inbox (with optional manual upload),
- Flowis automatically detects duplicates by comparing key invoice fields.
FX management:
- dedicated fields for currency rates and tax amounts,
- foreign-currency invoices are converted automatically using CNB or fixed accounting rates.
✅ No manual conversions, no rounding issues, always compliant.
Smart approval workflow based on predefined matrix:
- direct (non-PO) invoices follow full approval flow,
- PO-based invoices follow predefined routing rules and go directly to the right approver,
- full audit trail, every step time-stamped.
✅ Faster approvals, full traceability, zero confusion over “who should approve this”.
AP automation is just one of many areas, but a very important one where Flowis has shown what digital workflows can achieve. After 10 years, that mission continues.
Flowis Turns 10!
In 2015, we wanted to fix the pain of slow, manual processes. A decade later, Flowis is helping many teams replace routine work with automation and shaping the way companies work every day.
Thank you to everyone who has supported us along the way. 🦾