eCommerce bookkeeping can look simple from the outside until you start reconciling payments from multiple gateways like PayPal, Stripe, and Airwallex. Each platform holds funds, deducts fees, and transfers at different times so your sales figures, deposits, and actual cash flow never line up perfectly on first look. Without proper reconciliation, it’s easy to miss income, duplicate entries, or lose track of fees. That’s why detailed reconciliations and clean reports are key. Once everything ties back to the bank, you finally get a true picture of your business performance. #bookkeeping #ecommercebookkeeping #usbookkeeper

The Importance of Invoicing, Payments & Stripe Integration for Businesses Smooth and reliable payment processing is vital for every business — and GoHighLevel’s Invoicing and Stripe Integration makes it simple and efficient. 1. Streamlined Billing Process: Create and send professional invoices directly from the platform, reducing manual work and payment delays. 2. Secure Online Payments: Stripe integration allows clients to pay safely online using credit or debit cards, ensuring a seamless checkout experience. 3. Automated Receipts & Tracking: Payments are automatically logged in the CRM, keeping financial records organized and up to date. 4. Faster Cash Flow: Instant payments mean businesses get paid quicker, improving cash flow and overall financial stability. In short, GoHighLevel’s invoicing and payment tools help businesses save time, improve professionalism, and maintain smooth financial operations.

Step 6: Organize Your Business Basics Before you scale, keep it simple: - Track your students (Google Sheets or Excel) - Collect payments (PayPal, Stripe, or even Venmo to start) - Save receipts (for tax write-offs) Don’t get stuck in admin. Get just enough structure to stay professional.

When one customer payment needs to reach two parties - things can get tricky. Think of a company selling garage storage systems online and sending local installers to set them up. The customer pays once - but that payment needs to be split between the product and the service. If handled manually, this flow becomes a nightmare of bookkeeping, delays, and tax risks. That’s where split payments come in. They let platforms automatically route funds between contractors and companies, keeping payouts compliant and transparent. For marketplaces, field-service platforms, or gig-based businesses - it’s the difference between a patchwork of spreadsheets and a scalable payment backbone. In our latest post, we unpack: ✅ What split payments actually are ✅ Why they’re essential for companies working with 1099 contractors ✅ How systems like Stripe Connect handle refunds, cancellations, and compliance ✅ Real-world cases from service marketplaces Read the full guide here 👇 https://lnkd.in/eBsKyqdU

𝗙𝗮𝘀𝘁𝗲𝗿 𝗶𝗻𝘃𝗼𝗶𝗰𝗶𝗻𝗴 = 𝗳𝗮𝘀𝘁𝗲𝗿 𝗽𝗮𝘆𝗺𝗲𝗻𝘁𝘀 Cash flow issues often start with slow invoicing. If you wait weeks to bill, don’t be surprised when clients take weeks to pay. With Xero, you can: ✔️ Send invoices instantly from your phone or laptop. ✔️ Add “Pay Now” buttons linked to Stripe or GoCardless. ✔️ Set automated reminders for overdue invoices. This cuts down admin and gets money into your account faster. Pair it with Dext for capturing bills and expenses – and you’ve got a smooth end-to-end system. ✅ Smart invoicing isn’t just about efficiency – it’s about keeping cash flowing. 👉 How long does it usually take you to issue an invoice after the work is done?

Deferred Revenue, Simplified Tracking and recognizing deferred revenue shouldn’t take hours of manual work. This Amalgam template streamlines the process, pulling in raw revenue data, recognizing it based on contract terms, and booking journal entries directly into your general ledger. It works in both Excel and Google Sheets, connecting seamlessly with your existing tech stack. Whether you’re working from the GL, Stripe, or client data, the template handles the math so you can focus on review and accuracy.

Another PSA for today: If you are a business owner and user of Quickbooks, you should know that they auto-enrolled all of their customers into accepting PayPal and Venmo (under the umbrella of "Quickbooks Payments" a few months ago - both of which carry a 3% fee). You have to opt-out. My bookkeeper did not know this either, and I presume my CPA did not as well. We have never accepted credit cards or anything outside of ACH or check, but today we received a payment via Quickbooks from a client who paid via PayPal and a 3% fee was assessed (which was sizeable in this instance). After several hours with QB customer service, the representative admitted that they auto enrolled their customers (I don't recall any form of notification, warning, or opt-out banner whatsoever). A quick google and reddit search indicates that this is a fairly widespread issue, which will presumably create some litigation. In the meantime, make sure your settings are switched to OFF for these types of payments. #smallbusinessownership

We shipped a lot in September, the highlights: ⋅ Override notes – Add context for overrides so your team knows who changed what (and why). ⋅ Initial, fallback, and trial expiry plans – Automate plan transitions for new, inactive, and trial users. ⋅ Stripe Tax support – Collect extra data and charge for taxes at checkout, sync the data needed to close the books. ⋅ Manage Plan support for credits – Grant and set credit bundles for customers directly.

The question isn’t “How can I chase payments better?” It’s “Why am I chasing them at all?” Spending more than a couple of hours a month on collections means you have a pricing model problem, not an A?R problem. Say you spend 5 hours a month following up on invoices. At $250/hour, that’s $1,250 lost. Over a year, you’ve just paid yourself a $15,000 collections tax. This means you’re financing your clients’ work. Netflix, gyms, and SaaS platforms all collect before delivery. But, accounting firms often work first, bill later, and spend weeks chasing what could already be in the bank. Here’s how to fix it: 1️⃣ Calculate the cost. Track one week of A/R time, then annualize it. 2️⃣ Redesign payments. Collect upfront or split into installments. 3️⃣ Communicate confidently. When clients see structure, they respect it. One of my clients did this and reclaimed 10 hours a month. This boosted her margins by 30%. You didn’t start your firm to run a collections department. Rather than chase payments, put a process in place so you no longer chase any payments. How much time would that free up for your firm? #AccountsReceivable #CashFlow #ClientPayments #UpfrontPricing #ProfitFirst

Bugs happen. Payouts freeze. Checkouts fail. What makes or breaks your growth is whether support shows up. For makers, that means: ✔️ Replies within hours, not days ✔️ Developers handling tickets directly ✔️ Guidance that ties fixes to business growth 👉 Support should be primary factor when choosing a payment processor. Here’s why: https://lnkd.in/gdrfTAfr