Clarify subscriptions for using Copilot in productivity apps - Microsoft Copilot Tutorial

- The add-on subscription for personal users, Copilot Pro, enables some additional features that we've seen in this workshop, but the main feature enabled by Copilot Pro is the option to use Copilot inside of Microsoft Word, Excel, PowerPoint, and Outlook, however, there are some details that need to be clarified. First, the full versions of the Microsoft Productivity applications, Word, Excel, and the others, are included with a Microsoft 365 subscription. That is a completely separate subscription from Copilot Pro. So, if you do pay for both a Microsoft 365 subscription and a Copilot Pro subscription, then Copilot will be available inside of those applications. But if you don't pay for Microsoft 365 and you do pay for Copilot Pro, then how can you use Copilot inside of those applications? Well, the answer is the free online web app versions of Word, Excel, and PowerPoint, and that's what we'll see first. So, I'm signed into Copilot with an account that has the Copilot Pro add-on, but does not have a Microsoft 365 subscription. With this same account, I can go to outlook.com and check my email, and I also see buttons for the Word, Excel, and PowerPoint web apps there. Or I can go to onedrive.com to access my OneDrive. That's the online storage tool that is included in most Microsoft accounts. If you have a Word, Excel, or PowerPoint file stored on your OneDrive, you can open it here on the OneDrive website and it will open in the Word, Excel or PowerPoint web app. You can do this with a free Microsoft account, and it's a great way to use a version of these apps on the web without paying for the full Microsoft 365 subscription. Here in the Word app on the web, I can see some Copilot tools. When I click to place my cursor in the document, I can see a Copilot button there, and I can click the Copilot button in the Home ribbon at the top to open the Copilot chat panel right here in the document. With this, you could ask Copilot to draft text, or analyze information in the document. More on that in another video. So, if you have a free Microsoft account with no other add-ons, you can access Word, PowerPoint and Excel on the web. If you have the Copilot Pro subscription, you will also find these Copilot tools inside of Word, PowerPoint, and Excel on the web. Now, let's switch over to a computer where I am signed in with an account that has the full Microsoft 365 subscription. On this computer, I have the full versions of Word, Excel, PowerPoint, and Outlook installed. I'll launch Word, and I'll open the Account menu where I can see that I am signed into my account, which has both a Microsoft 365 subscription and a Copilot Pro subscription. It's the Microsoft 365 subscription that lets me install these applications, and when I create a new blank document, it's the Copilot Pro subscription that enables the Copilot tools here, including the Copilot button in the document, and the Copilot button in the Home ribbon, which opens the Copilot panel. So, a Copilot Pro subscription gives you the option to use Copilot features in the Word, Excel, PowerPoint, and Outlook Web apps only. Microsoft 365 subscription gives you the option to install the full versions of Word, Excel, PowerPoint, and Outlook on your computer, and only if you have both subscriptions, you can use Copilot tools inside of the desktop applications. And finally, I will reiterate that this is how it works for individuals with personal accounts. People with a Microsoft 365 subscription managed by their employer, school, or government agency will have a similar set of features all included in one subscription, but organization accounts like that are covered in a separate course on LinkedIn Learning called Learning Microsoft 365 Copilot for work.