Write clear, persuasive, and warm emails with generative AI

- Nothing's worse than needing to write an important email, but having a completely blank screen with no idea where to start. AI to the rescue. AI can be incredible at helping you write clear, engaging, and persuasive emails. You just have to know how to prompt it correctly. A problem of many current generation AI tools is a tendency towards writing general, overly wordy, and impersonal copy. This makes sense. They were trained on massive written dry data sets, so it's key to provide additional information to these tools to help get personalized, usable, and ultimately more human outputs that use your personal tone, style, and unique voice. This is what we'll cover in this lesson. The key is crafting what I call your email blueprint. This is a set of directions you will give AI every time you want assistance with an email. Think of this as a set of mini custom instructions you can use to get repeatable high-quality results. Using an email blueprint helps you quickly create a consistent voice across your email communications to give you more charismatic responses. You might even want to maintain an ongoing thread specifically for writing emails, so your context is maintained between the sessions. Right now, I want you to answer these prompts to create your email blueprint. Download the handout from the exercise files and follow along with me. First, what are three adjectives to describe your ideal communication style? Some of my favorites are charismatic, professional, memorable, powerful, friendly, and clear. You might also want to add this information to the custom instructions you provide your AI tool. Now, start your email blueprint with those adjectives in the following prompt. Write an email that is blank, blank, and blank. Second, now, tell the AI what you do not want in your communication. What are your communication pet peeves? For example, AI is known for being overly wordy and repetitive. Don't let it. I recommend telling AI to minimize wordiness and avoid jargon. You should also direct the AI to be clear and concise and avoid communication weaknesses like hedging or qualifying. This is where you can also give the AI a desired word count and your preferred emoji usage. Customize this prompt for yourself. Be clear and concise. Do not hedge or qualify. Avoid jargon. Do not use emojis or exclamation points. Do not blank or blank. Third, now, let's create a few sentences about you to give the AI tool an idea of your motivations and perspective. This is also where you should put your goals and details for the email. Fill in the following prompt. I am a, job title or relevant role for your email, at, company or project. I describe myself as. Special tip. You can always tell the AI, ask me three questions to get to know me, and write the best mission email you can. Lastly, who are you writing to? You can describe your email recipient or even better, copy and paste their LinkedIn profile or an email from this person, so the AI can learn right from them. Share how you would like the recipient of your message to feel following the receipt of your message. Fill in this prompt. I am writing this email to. Some background information about them is. My goal for this email is to. Here is a previous email from them. Please customize and match their style of writing. You can also use natural language processing, NLP-based AI tools to help you analyze the language used by someone in their written communications. This can help you gauge their sentiment, priorities, and pain points. If you're curious to try this, just Google natural language processing-based tools and give one of the many tools a shot. As you create your email blueprints, save them. I have a few email blueprints for the different types of emails I send, in a Word document in my computer. Every time I want to write an email, I copy and paste the same directions. For example, here is one of mine. Write an email that is friendly, charismatic, and warm. Be clear and concise. Do not hedge or qualify. Avoid jargon. I'm a corporate speaker and bestselling author at my company, Science of People. I'm giving a presentation for a medical sales company on how to be more charismatic in sales. I am writing this email to their head of sales, introducing myself and asking about his goals for the presentation. Some background information about them is they recently doubled in size and are looking for a highly actionable presentation. My goal for this email is to get him excited for the presentation and learn what I need to know to write the perfect curriculum. Using email blueprints like this one gives you fast and highly personalized emails that you can use without many tweaks. Using the same email blueprint will also keep your email voice consistent and authentic. Special tip, some AI tools even plug into your email. You can use the settings in these tools to customize your preferred tone or brand voice. Remember, the more you put in upfront, the more AI can work for you.