Update email addresses in bulk in Recruiter

Last updated: 3 weeks ago

As an admin in LinkedIn Recruiter, you can make bulk updates to the email addresses associated with your users’ enterprise profiles using a CSV template. For example, if your domain name changes due to a merger, acquisition, or company name change, you can change multiple email addresses from name@olddomain.com to name@newdomain.com. This change doesn't affect the email addresses associated with users’ personal LinkedIn profiles.

Who can use this feature?

You must be a Product Settings and Account Center Admin in Recruiter to update email addresses.

Here’s a summary of the steps to update user email address domain names:

  • Download the CSV template for editing.
  • Make the necessary updates in the CSV file and save it to your device.
  • Upload the updated CSV file to process the changes.

To update user email address domain names in bulk:

  1. Move your cursor over your profile picture at the top of your Recruiter homepage and select Manage users in Admin Center from the dropdown.

  2. In the Users tab, click Add new users and select Add users by CSV from the dropdown. 

  3. In the Add users by CSV dialog, click Get started.

  4. Click the Download a CSV template  dropdown and select Update company email domain.

    • The download will begin immediately. This template should only be used for changing email domain names.

  5. Click the  Close icon to close the dialog.

  6. Open the CSV file.

  7. In Column A (existing_email_address) paste the email address of your existing users. The email domain should be the original domain name.

  8. In Column B (invited_email_address) paste the email address of each user with the new email domain. The email usernames in each row should match for Column A and Column B.

  9. In Column C (domain_name_change) column enter the value “TRUE” for all rows. You can quickly do this by dragging down to the last value of Columns A and B.

  10. Save the file as a CSV on your device.

  11. Return to the Users tab in LinkedIn Admin Center.

  12. Click Manage users via CSV  and select Upload CSV file from the dropdown.

  13. Click Upload CSV.

  14. Select your CSV file to upload. The upload will begin immediately.

    Important to know

    Learn what to do if you receive a duplicate profile error.

  15. Optional: Verify the email addresses by viewing a user's enterprise profile or downloading a new CSV file.

When you update user email addresses in bulk, the invitation email isn’t sent, as welcome emails are only for new users. Users who haven’t previously accepted their invitation must do so and complete their onboarding. Users who already accepted the invitation won’t need to complete onboarding again.

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