Through LinkedIn Admin Center, you can use CSV file uploads to add new users and update existing users on your account. For your convenience, we provide a CSV template for you to use.
Here’s a summary of the steps to add new users:
- Download the CSV template for editing.
- Make the necessary updates in the CSV file and save it to your device.
- Upload the updated CSV file to process the changes.
- Choose the preferred notification method for informing users.
To add users in bulk via CSV:
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From LinkedIn Admin Center, in the Users tab, click Add new users.
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Select Add users by CSV from the dropdown.
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In the Add users by CSV dialog, click Get started.
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Click Download a CSV template
and select Add users only from the dropdown.- The download will begin immediately.
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Click the
Close icon to close the dialog. -
Open the downloaded template in Microsoft Excel, Google Sheets, or a text editor application such as Microsoft Notepad.
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Enter information for each user you'd like to add.
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Save the file as a CSV file type on your device.
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Return to the Users tab in LinkedIn Admin Center.
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Click Add new users and select Add users by CSV from the dropdown.
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Click Upload CSV.
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Click Upload from computer and select your CSV file to upload.
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Under Email template invitation options: select one of the options:
- Default invitation email sends the users a standard invitation email to activate their license on your Recruiter contract.
- Custom invitation email sends the users a custom invitation email to activate their license on your Recruiter contract.
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Click Upload to upload the CSV and send the invitations.
Important to know
Learn what to do if you receive a duplicate profile error when you upload your CSV profile.
After you upload your CSV file:
- We'll process the file, check for errors, and notify you if you need to update any information.
- We'll send an invitation email to the users you've added, with instructions on how to activate their accounts. If a user has been added as an inactive user, we won’t send a welcome email.
- We’ll also send push notifications on LinkedIn to the users you provided in the CSV.
- Your newly-added users appear in Users on your administrator account. Initially their status is Invited. After they’ve registered and activated their account, their status changes to Activated. If you have uploaded the user as inactive, they appear in the user list as Unassigned.
If you're not using the CSV template and creating your own file, you must use the following headers:
| CSV Header | Header description |
| invited_email_address | Users’ email address |
| preferred_first_name | Users’ first name |
| preferred_last_name | Users’ last name |
| unique_user_id | A custom identifier for each user shown as the Employee ID on the users’ enterprise profile. An alphanumeric ID (for example “ID12345”). |
| [BUDGET GROUP]_license _[LICENSE TYPE]_status | Headers for licenses and add-ons will vary by product. Refer to the section Identify license headers for your CSV file below. |
| groups[GROUP NAME] | To add or remove users from groups, refer to the section Add users to a group on your CSV file below. |
When adding or revoking users’ licenses, make sure you use the following values:
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Active – This will send an invite to a new user to activate their license. No changes will be made for users already activated.
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Inactive – This will completely revoke the license from the user, including any users who are invited or activated.
When assigning an employee ID to users:
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You can use a combination of letters and/or numbers for the employee ID.
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You can assign and revoke licenses using the unique ID in your CSV file instead of users’ email.
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The unique ID will appear as the Employee ID on the users’ enterprise profile in LinkedIn Admin Center.
Here's a tip
There is no record limit on a CSV upload.
Depending on your product, there will be different headers for each license and add-on in the CSV template. If you’re not using the default CSV template and creating your own file, you can follow these steps to identify all headers you want to use for your CSV upload.
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From LinkedIn Admin Center, click Manage users via CSV
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Click Download all users via CSV or Download filtered users via CSV.
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Select the fields that you want to appear in the headers of your CSV file. For example, if you click Select all for the Licenses field, your CSV will display all the headers for those licenses selected.
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After you’ve selected your fields, click Download CSV to download a copy of the user list. You can use this CSV file to make user changes and re-upload it, or you can copy the headers you want for your own CSV template.
Important to know
Headers are case sensitive and must be all lower case to avoid errors when uploading a CSV file.
You can also specify in your CSV file if a user should be added to or removed from a group. In your CSV, the group name must be preceded by group in the header. For each user, enter 1 to add the user to the group, or enter 0 to remove the user from the group.
Important to know
This feature doesn't apply to Recruiter.
In the following example, John Doe and Jane Smith are added to an account and can access their LinkedIn Enterprise Application once they activate their profiles. They are both assigned a basic user license. John is added to the Engineering group and Jane is added to the HR group. The Excel file is saved as a CSV file format.
Microsoft Excel or Google Sheets file:
| A | B | C | D | E | F | G |
|---|---|---|---|---|---|---|
| invited_email_address | preferred_first_name | preferred_last_name | unique_user_id | work_title | basic_user_license | groups |
| john.doe@example.com | John | Doe | ID12345 | Senior UI Engineer | active | Engineering |
| jane.smith@example.com | Jane | Smith | ID12347 | Instructional Designer | active | HR |
CSV file:
invited_email_address, preferred_first_name, preferred_last_name, unique_user_id, work_title, basic_user_license, groups/Engineering, groups/HR
john.doe@example.com, John, Doe, ID12345, Senior UI Engineer, active, 1, 0
jane.smith@example.com, Jane, Smith, ID12347, Instructional Designer, active, 0, 1